Automatic greasing system-sources sought

THIS IS NOT A SOLICITATION FOR QUOTES
THIS IS A SOURCES SOUGHT SYNOPSIS ONLY

This Sources Sought is for the purpose of identifying firms that can meet the following U.S. Bureau of Reclamation (USBR), Department of the Interior (DOI), Requirements.

PURPOSE:

The Elephant Butte Field Division (EBFD) Powerplant of the U.S. Bureau of Reclamation (USBR), Department of the Interior (DOI), for the installation of new automatic greasing systems.

This is NOT a Request for Proposals nor an Invitation for Bids and does not constitute any commitment by the Government. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of contractor's information. The Government shall not be liable for or suffer any consequential damages for proprietary information not properly identified. Proprietary information will be safeguarded in accordance with the applicable Government regulations. Responses to this request for information will not be returned and electronic submission is required. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government or form a binding contract. Interested parties are encouraged to monitor this announcement for updates and send their response to this source sought by the stated time below. It is, and will continue to be, all potential offeror's responsibility to monitor the SAM.gov website for any updates to this announcement. All interested sources must respond to future solicitation announcements separate from responses to this sources sought.

BACKGROUND:

The Elephant Butte Field Division (EBFD) Powerplant of the U.S. Bureau of Reclamation (USBR), Department of the Interior (DOI). The original automatic greasing system installed during the plant’s initial construction was removed over time, creating the need for a modernized and fully automated replacement to support the hydropower units operational reliability and maintenance needs.

SPECIFICATION DETAILS:

1.The Contractor will be required to furnish, install, and test three (3) turbine wicket‑gate dual‑line automatic greasing systems, each servicing 110 lubrication points, for a total of 330 greasing points across all units.
2. Lubrication requirements are divided into two groups: underwater points lubricated on a weekly basis and all remaining points lubricated monthly.
3. The Contractor will also be responsible for supplying electrical power to the new systems from an existing electrical panel and completing all installation activities during designated maintenance season, October 15 through February 15.
4. In addition, prospective offerors must demonstrate a minimum of five (5) years of experience installing wicket‑gate greasing systems and provide references to confirm this required past performance.
5. As part of the sources sought, interested contractors are requested to submit a capability statement demonstrating a minimum of five (5) years of experience installing wicket‑gate greasing systems, along with references confirming this past performance. Capability statements will assist the Government in assessing industry interest, qualifications, and the appropriate acquisition strategy for this requirement.

PSC, NAICS & SIZE STANDARD:

The Product Service Codes (PSC) is 4930 - Lubrication and fuel dispensing equipment. The potential North American Industry Classification System (NAICS) code for this project is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance - with a small business size standard of no more than $12.5 million.

SYSTEM FOR AWARD MANAGEMENT:

The System for Award Management (SAM) is an implemented Federal Government owned-and-operated FREE web site that consolidates the capabilities in Central Contractor Registration (CCR)/Federal Register (FedReg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS). Parties interested in this project are encouraged to register now; however, registration is not required at this time to respond to this request for information. Vendors would be required to be registered at http://www.sam.gov prior to responding to any future solicitation for proposals in order to be considered.

POINT-OF-CONTACT FOR RESPONSES & QUESTIONS:

The contract specialist and point of contact for this request for information is Kelly Cook. Please submit responses and any other inquiries via email to Kelly Cook kelly_cook@ios.doi.gov no later than Friday, June 12, 2026, 5:00PM EST.

RESPONSE SUBMISSION:

Interested small businesses that can meet the needs of this requirement should submit responses, 5 pages or less, of their applicable capabilities that shall include the following:

1) Company Name, DUNS, Contact Information, and Address

2) Business Size Classification, including number employees, size standard, and the number of years your company has been in business. (Small, Small Disadvantaged, 8(a), Woman-owned, Veteran Owned, Service-Disabled Veteran Owned, Historically Underutilized Business Zone businesses, and Historically Black Colleges and Universities/Minority Institutions).


3) Company’s abilities as they relate to the stated requirements-
a) Specific but brief material information that is efficient enough to show that the potential product meets the specifics of the new station service equipment. Provide the Name and Address of all potential manufacturers your company anticipates using for this project.