Automated Purchase Card Approval System
Closed Pre-Solicitation Posted
- Solicitation number
- APCAS-2026
- Agency
-
Immigration and Customs Enforcement
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Texas 75063, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security's Immigration and Customs Enforcement (ICE) is seeking a commercial off-the-shelf (COTS) Automated Purchase Card Approval System to streamline and digitize its purchase card processing workflow. The solution must provide a paperless, automated system with customizable approval routing, policy compliance checking, and audit readiness capabilities for approximately 900 cardholders and 1,700 approving officials. Key technical requirements include FedRAMP certification, multi-factor authentication, compatibility with Windows/Mac/iOS platforms, and integration with existing bank and financial systems. The system aims to reduce manual administrative efforts, enhance program oversight, and mitigate risks associated with purchase card management. The pre-solicitation notice indicates a contract period from September 15, 2025 to September 14, 2026, with potential four one-year option periods, and responses are due by June 21, 2025.
The opportunity is designated as a Total Small Business set-aside, targeting software publishers in the NAICS 513210 category with a Product Service Code of 7A21 for business application software. The system will need to handle approximately 7,000 monthly transactions and support comprehensive functionality including electronic form routing, hierarchical approvals, robust search capabilities, and reporting features. While specific award values are not explicitly stated, the solution must provide all-inclusive pricing covering licensing, storage, backend support, and ongoing user training. The contract will leverage a cloud-based solution with secure data handling protocols and compatibility with DHS sensitive information requirements. The solicitation number is APCAS-2026, and the procurement strategy focuses on implementing an efficient, technologically advanced purchase card management solution.
Notice text
The Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ) has a need for a commercial off the shelf (COTS) Automated Purchase Card Approval System. The solution must provide an automated, paperless purchase card approval processing system with customizable options.
DHS Purchase Card Policy requires cardholders to complete a purchase card worksheet prior to placing an order. The process is manual and often labor intensive, leading to unnecessary administrative cost. This requirement is intended to reduce the manual effort, using an automated processing solution that provides paperless approvals, routing, policy compliance, and audit readiness capabilities.
With an automated purchase card worksheet solution, the purchase card program can efficiently manage cost, streamline audit requirements, and provide stakeholders with additional oversight over the program. An automated solution will be used to assist with mitigating risks associated with the program.
Files
| File | Type | Posted |
|---|---|---|
| RFI Questionaire.xlsx | XLSX spreadsheet | |
| DRAFT Statement of Work 5-15-2025.docx | DOCX document |
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