RFI Questionaire.xlsx
XLSX spreadsheet 52 KB Posted
- Attached to
- Automated Purchase Card Approval System
- Solicitation number
- APCAS-2026
- Issued by
-
Immigration and Customs Enforcement
About this file
This Request for Information (RFI) is for an Automated Purchase Card Approval System (APCAS) sought by Immigration and Customs Enforcement (ICE). The RFI seeks to identify a commercial off-the-shelf (COTS) software solution that provides a paperless, automated purchase card approval processing system with comprehensive requirements across nine key areas: general capabilities, storage/usability, organizational stability, permissions/access control, training, professional services, operations/maintenance, and additional functionality.
Critical technical requirements include a FedRAMP-certified cloud-based solution compatible with Windows, Mac, and iOS platforms, supporting file sizes from 80MB to 1GB, with robust security features like PIV access, version control, and FedRAMP Moderate Security Controls. The system must offer dynamic customization, B2B integration with SAM.gov, AI-powered compliance checking, bank and financial system integration, and all-inclusive pricing covering licensing, storage, backend support, and ongoing user training. The solution aims to reduce manual administrative efforts, streamline purchase card program management, and provide enhanced oversight and audit readiness capabilities for DHS.
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Other files
| File | Type | Posted |
|---|---|---|
| DRAFT Statement of Work 5-15-2025.docx | DOCX document |
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Text version
Cover Page
| Request for Information (RFI) for Automated Purchase Card Approval System (APCAS) |
| SAM.gov RFI Number: RFI_OAQ_APCAS |
| Administrative Information |
| 1. Company |
| Name: |
| Address: |
| Website: |
| 2. Point of Contact |
| Name: |
| Telephone Number: |
| Title: |
| E-mail Address: |
| 3. Unique Entity Identifier (UEI) Number |
| UEI Number: |
| 4. Specify Business Type via other than small business, small business, small disadvantaged business, 8(a) etc. and applicable NAICS code(s) (541519, 518210, etc.) |
| Size Standard: |
| NAICS Code(s): |
| 5. Contract Vehicles |
| Vehicle Name: |
| Contract Number: |
Requirement Responses Request for Information (RFI) for Automated Purchase Card Approval System (APCAS)
| Automated Purchase Card Approval System (APCAS) | |||
| Can your solution meet the following requirements in accordance with the following SOW Sections: | YES | NO | |
| 1 | GENERAL | ||
| 1.1 | The COTS product must be hosted in a cloud-based environment that has been certified by the Federal Risk and Authorization Management Program (FedRAMP) for rapid deployment and implementation. | ||
| 1.2 | The COTS product must include all-inclusive pricing to include, but not limited to: licensing, unlimited uploads/downloads of still image/video/audio files, asset storage, backend support, and both initial and -ongoing user training. | ||
| 1.3 | Is your company categorized as a small business? | ||
| 1.4 | Do you participate on any Government-wide acquisition vehicles? (i.e. GSA, NITAAC, NASA SEWP, etc. ) |
| 2 | Storage, Useability, Backup & Recovery |
| 2.1 | Create and update content at necessary speed and scale to meet optimal end user experience. |
| 2.2 | Provide Sufficient capacity to store files for a 6 year period. |
| 2.3 | Software must be a Commercial-off-the-Shelf (COTS) FedRamped product operable via windows and Mac platforms, as well as via iOS mobile app. |
| 2.4 | Easy to use desktop and mobile application user interface. |
| 2.5 | Must support for multiple file sizes from 80MB to 1GB. |
| 2.6 | Provide scalable storage solutions to handle increasing asset volume. |
| 2.7 | Flexibility for use by multiple individuals as needed. |
| 2.8 | Ability to upload and download large amounts of GBs in a timely manner. |
| 2.9 | Ability to backup files to prevent data loss. |
| 2.10 | Can easily restore assets in case of accidental deletion or corruption. |
| 2.11 | Ability to migrate data from primary source of truth to secondary source of truth. |
| 3 | Organization & Stability |
| 3.1 | Search functions, including filters names, vendors, dates, amounts, etc. |
| 5 | Permissions and Access Control |
| 5.1 | Access via PIV. |
| 5.2 | Logs to track who accessed or modified files (version control) |
| 5.3 | Meets FedRamp Moderate Security Controls |
| 6 | TRAINING |
| 6.1 | Provide initial user training sessions, to include appropriate documenting, on software production and ICE configurations, implementation, usage, and tools. |
| 6.2 | Provide continual training to increase user product knowledge to optimize and improve performance. |
| 6.3 | Provide as needed training sessions in the form of webinars, documents, articles to focused on key insights and identify key opportunities for improvement. |
| 7 | PROFESSIONAL SERVICES |
| 7.1 | Consultation, advise, and troubleshoot product workflow, design, configuration, features, integration, and use. |
| 7.2 | Review and provide feedback on use of the products and services. |
| 7.3 | Assist in interpretation of data generated and product output. |
| 7.4 | Provide general, ad hoc guidance and support regarding the products and services. |
| 7.5 | Assist in preparing reports and documentation to facilitate its use of the products and services |
| 7.7 | Assist in developing strategies to use the products and services. |
| 7.8 | Assist in drafting and maintaining security documentations necessary to complete and fulfill security compliance requirements. |
| 7.9 | Assign customer service representative(s) to work with/assist/advise/train users of the solution at no additional cost throughout the term of the contract. |
| 8 | OPERATIONS & MAINTENANCE |
| 8.1 | Provide software maintenance, which includes upgrades to the latest versions of the products as they become commercially available, and basic product support for installations and technical support incidents. |
| 8.2 | Provide access to support experts during normal business days (Monday through Friday) via email, telephone, and a live chat capability. |
| 8.3 | Provide users access to up-to-date help resources to include User guides and how to videos. |
| 8.5 | Provide advance notice (release notes) of upcoming changes and updates impacting users, to include user experience and interface, new and discontinued features, and changes to functionality or appearance. |
| 9 | ADDITIONAL FUNCTIONALITY |
| 9.1 | A fillable form that routes for approvals with multiple routing options. |
| 9.2 | System is dynamic and able to allow for customizing fields when/if necessary, without incurring additional charges or fees. |
| 9.3 | B2B integrated with SAM.gov |
| 9.4 | B2B integrated through vendor punchout and catalog procurement. |
| 9.5 | System meets all requirements in the Statement of Work. |
| 9.6 | Will provide artifacts and documents to achieve Authority to Operate within 12 months at no cost to the government. |
| 9.7 | AI functionality, identifying non-compliance with laws, policies and procedures. |
| 9.8 | Capable of integrating with bank system. |
| 9.9 | Capable of integrating with ICE Financial System. |
Additional Information
| Request for Information (RFI) for Automated Purchase Card Approval System (APCAS) | |
| ICE is preparing market research for purposes only to canvas some vendors relating to automated purchase card approval and procurement system. |
| Question Number | Question | Response |
| 1 | What makes your solution stand out from your competitors? | |
| 2 | Please provide a rough estimate of magnitude for all 9 sections related to the requirement responses tab. Provide estimate for a Base Year and 4 option years. | |
| 3 | Please provide Government Contracts that provide similar or same solution as outlined in the SOW. | |
| 4 | Please provideFedRamp information as follows: |
1. Provider
2. Service Offering
3. Service Model
4. Impact Level
5. Status
File details come from the government source that posted it. Updated .