Automated Library Preparation Robotics System – Kerrville, TX
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0758
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Kerrville, Texas 78028, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service is procuring one Automated Library Preparation Robotics System for installation in Kerrville, Texas through RFQ 1232SA25Q0758. The system must be compatible with multiple genomic and molecular biology kit manufacturers including Illumina, Integrated DNA Technologies, New England BioLabs, Oxford Nanopore Technologies, Pacific Biosciences, QIAGEN, Roche KAPA, Thermo Fisher Scientific, and Twist Biosciences, with specific technical requirements including temperature control, safety lights, universal magnetic plate, waste management components, interactive digital screen, PCR block, and multi-use arm with pipetting capabilities from 350nl to 750 ul. The procurement follows a Lowest Price Technically Acceptable (LPTA) evaluation methodology with two factors: Technical Capability assessed on a Pass/Fail basis and Price. Vendors must submit electronic quotes demonstrating compliance with all salient characteristics specified in the requirements, maintain active SAM.gov registration, and complete all required representations and certifications. The submission deadline has been extended multiple times, with the current due date of September 25, 2025 at 1:00 PM Eastern.
Originally structured as a small business set-aside under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees, Amendment 002 dissolved the set-aside designation making the solicitation unrestricted and open to all qualified contractors. While the specifications mention that a Hamilton NGS Star Robotics system meets the stated requirements, any automated library preparation robotics system conforming to the detailed specifications will be considered for award. The contract requires delivery within 90 days after award on an FOB Destination basis, with quotes held firm for 60 calendar days. The government reserves the right to award a single purchase order or make no award based on quote quality and fund availability. Performance will occur at the designated facility in Kerrville, Texas, with the system requiring specific dimensions of 96cm H x 1.33m W x 98cm L to meet the installation requirements.
Notice text
3 versions
Update #3 · Latest ·
09/23/2025 - The purpose of Amendment 002 is to dissolve the small business set-aside and to extend the response date to 09/25/2025 at 1:00 PM Eastern.
Clauses Removed:
52.219-6 Notice of Total Small Business Set-Aside (Nov 2020)
Clauses Added:
52.225-5 Trade Agreements (Nov 2023)
Provision Added:
Provision 52.225-6 Buy American Certificate. (Feb 2021)
All other aspects remain unchanged.
09/18/2025 - RFQ deadline extended to 09/22/2025 at 1PM Eastern
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0758 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as unrestricted. The associated NAICS code is 334516 the small business size standard is 1,000 employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 – Automated Library Preparation Robotics System – qty of 1
vi. Description/Statement of Work/Specification:
See Specifications
vii. Date(s) and place(s) of delivery and acceptance:
Deliver 90 days after award.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern – 09/25/2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern on 09/24/2025
Update #2 ·
09/18/2025 - RFQ deadline extended to 09/22/2025 at 1PM Eastern
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0758 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a small business set-aside. The associated NAICS code is 334516 the small business size standard is 1,000 employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 – Automated Library Preparation Robotics System – qty of 1
vi. Description/Statement of Work/Specification:
See Specifications
vii. Date(s) and place(s) of delivery and acceptance:
Deliver 90 days after award.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern – 09/22/2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern on 09/20/2025
Update #1 ·
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0758 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a small business set-aside. The associated NAICS code is 334516 the small business size standard is 1,000 employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 – Automated Library Preparation Robotics System – qty of 1
vi. Description/Statement of Work/Specification:
See Specifications
vii. Date(s) and place(s) of delivery and acceptance:
Deliver 90 days after award.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern – 09/18/2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern on 09/16/2025
Files
| File | Type | Posted |
|---|---|---|
| RFQ 1232SA25Q0758 - 0002.pdf | ||
| RFQ 1232SA25Q0758.pdf | ||
| Attachment 1 - Specifications.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Automated Library Preparation Robotics System – Kerrville, TX | Award Notice | |
| This notice | Solicitation |
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