V225--augusta wheelchair transportation - long term

Vendor Questions/Concerns as of January 16, 2020 for:

Wheelchair Van Services, 2237 #: 509-20-2-523-0005, RFQ: 36C24720R0012

1) There are no quantity numbers for pick-ups and mileage on B3 Price/Cost Schedule to submit a proper cost pricing on page 32. Also, my experience in bidding on this type of solicitation is there are different pricing associated for a sedan and a wheelchair van. A contract may have a Hired Car Sedan and Wheelchair Van service broken out separately. The wheelchair vehicle is a much heavier vehicle which requires more fuel associated with cost in compared with a sedan that doesn t.

ESTIMATES amount of Trips

Wheelchair Transports = 12,500

Mileage beyond 50 mile radius = 247,500

Wait time after first 30 min. in 15 min. increments = 200

Hired car = 200

Hired car mileage beyond 50 mile radius = 10,000

Wait time after first 30 min. in 15 min. increments = 100

2) I am interested in the forthcoming proposal solicitation for Augusta Wheelchair Transportation - Long Term. One of the requirements in the pre notice is "Certified Provider of paratransit services in the State of Georgia". I have done some preliminary research....and am unable to gather any information on this type of designation. Van you please assist me and provide me a source for this important requirement?

It means their company is licensed in the state of Georgia as a legal vendor, nothing more.

3) Reference the subject pre-solicitation, I read that you are stating any submitting a proposal must have a Georgia Certification or be deemed non-responsive up submission. I just spoke with the Georgia Department of Transportation and they stated for wheelchair transportation, a permit is not required if the vehicle does not seat 10 passengers plus the driver (11 personnel). She stated as long as the company is registered in the State of GA properly, that is the only requirement. Can you please specify your meaning of Georgia Certification?

It means their company is licensed in the state of Georgia as a legal vendor, nothing more.

4) Per DOL prevailing wage, contractors have moved from Taxi to Shuttle Driver throughout the country at the VA Hospitals, on page 52 of the solicitation do not state the classification a driver. Can you provide if they are classified as Taxi or Shuttle Bus drivers for your services?

They are shuttle drivers

Continues on next page

VA Questions 1.15.2020

P2: #1: Please clarify, This is a brand name or equal procurement. Please explain what this means. This means that the requirement, salient physical, functional or performance characteristics must meet the minimum requirements listed in the solicitation.

P8: B.2 IT Contract Security: What portion of this section is pertinent to this contract? Any Access to VA information/systems/software, VA patients/VA beneficiaries information

P19: 6.1: Contractor shall pick up and deliver Veteran to the specific clinic. Please define pickup point relative to industry standards (i.e.,curb side, at the entrance to facility/home, inside, other). Pick will be from the Veterans house

P20: 6.8: ... patient s belongings ...Please define in detail. Is there a limit on personal belongings or any specific belongings the contractor should be aware of such as extra wheelchairs, etc?= If additional belonging are requested, it will be mentioned in the request.

P20: 7.1 / P25 15.1... vehicles shall not exceed 6 years : If the vehicle meets all other criteria and is fully operational, both cosmetically and functionally, shall a vehicle so described be allowed temporary or reserve use as long as it s use is not considered regular/routine ? Reserve vehicles are needed from time to time.= Yes

P22: 10.1.(c): if they appear to be ill or under the influence... Is there compensation for a vehicle being taken out of service to be sanitized prior to be placed back in service if the beneficiary has an incontinence issue, nausea, or spills a liquid? = No, it is the responsibility of the vendor for care and cleaning of their vehicles.

P29. 22.1... Invoices shall be submitted by the 10th calendar day of each month... . Please advise when the invoices will be processed by the VA and ready for payment.= Payment shall be processed and paid within 30 days

P30. Additional information: Please clarify if the contractor is expected to carry beneficiaries who are classified as bariatric or require ventilators and oxygen during wheelchair or sedan transport. This seems like an ambulance transport requirement. = A veteran may have oxygen with him, but ventilators and bariatric support will be provided by ambulance service provider.

P57. Attachment 1: Maximum aggregate value is listed at $9,000,000.00...Does this mean if a response is received that is in excess of $9,000,000.00 for Base year and 4 option years that the response will be determined to be deficient solely because of the aggregate value? = The contract will not exceed the total of $9 million dollars total.

P75: Eligibility ...all questions must be addressed by email no later than noon on January 15,2020 Please advise when final answers to questions should be received. All question should be addressed and uploaded No Later Than 4:00pm EST on January 22, 2020.

P75... Submission of required documents...limit each volume to 10 pages or less The document requests copies of drivers credentials. These documents alone will far exceed 10 pages. Please provide guidance. Is supporting documentation included in an addendum acceptable? = Documents should be able to exceed 10 pages

Continues on next page

General:

In case of a government shutdown will contractor payments be processed and paid on a normally timely basis?= VA funds are awarded in 2 year increments.

Is there a wage determination associated with this solicitation? The most current Wage Determination as of Jan 1, 2020 is associated with this solicitation.

The contracting office in Tuskegee, Alabama is the location of the document response. Which office will actually administer this contract? The Tuskegee Contracting Office will be awarding the contract. The contract will be administered by the same office unless it s deemed necessary to transfer to the Augusta Contracting Office. The vendor will be informed if any changes in administrating the contract is made.

In the event of a significant and unexpected price increase in the cost of doing business (e.g. fuel increases to $5.00/gal), can the contractor expect that a supplemental cost invoice will be honored? = This will be addressed if fuel exceeds $5.00 per gallon.

A) The recently posted answers to vendor questions has a discrepancy. The following is related to question #1 in regards to quantities. On page 57 of the RFP you will see the quantities listed and they are different than those quoted below. I placed the RFP quantities in read to show the difference. Which numbers are we to utilize?

1) There are no quantity numbers for pick-ups and mileage on B3 Price/Cost Schedule to submit a proper cost pricing on page 32. Also, my experience in bidding on this type of solicitation is there are different pricing associated for a sedan and a wheelchair van. A contract may have a Hired Car Sedan and Wheelchair Van service broken out separately. The wheelchair vehicle is a much heavier vehicle which requires more fuel associated with cost in compared with a sedan that doesn t. The corrected numbers are in red

ESTIMATES amount of Trips

Wheelchair Transports = 12,500 14,500

Mileage beyond 50 mile radius = 247,500 250,000

Wait time after first 30 min. in 15 min. increments = 200 150

Hired car = 200 250

Hired car mileage beyond 50 mile radius = 10,000 20,000

Wait time after first 30 min. in 15 min. increments = 100 65

2) On page 87 of the soln: 36C24720R0012.....it states that PPQ be received by noon 1.13.2020....and then references 36C24720R0007.......does this have anything to do with the CNVAMC document? Just wanted clarification.

PPQ be received by noon 1.13.2020....and then references 36C24720R0007 was included by error and does not relate to the CNVAMC solicitation

Vendor Questions/Concerns for:

Wheelchair Van Services, 2237 #: 509-20-2-523-0005, RFQ: 36C24720R0012

1) There are no quantity numbers for pick-ups and mileage on B3 Price/Cost Schedule to submit a proper cost pricing on page 32. Also, my experience in bidding on this type of solicitation is there are different pricing associated for a sedan and a wheelchair van. A contract may have a Hired Car Sedan and Wheelchair Van service broken out separately. The wheelchair vehicle is a much heavier vehicle which requires more fuel associated with cost in compared with a sedan that doesn t.

ESTIMATES amount of Trips

Wheelchair Transports = 12,500

Mileage beyond 50 mile radius = 247,500

Wait time after first 30 min. in 15 min. increments = 200

Hired car = 200

Hired car mileage beyond 50 mile radius = 10,000

Wait time after first 30 min. in 15 min. increments = 100

2) I am interested in the forthcoming proposal solicitation for Augusta Wheelchair Transportation - Long Term. One of the requirements in the pre notice is "Certified Provider of paratransit services in the State of Georgia". I have done some preliminary research....and am unable to gather any information on this type of designation. Van you please assist me and provide me a source for this important requirement?

It means their company is licensed in the state of Georgia as a legal vendor, nothing more.

3) Reference the subject pre-solicitation, I read that you are stating any submitting a proposal must have a Georgia Certification or be deemed non-responsive up submission. I just spoke with the Georgia Department of Transportation and they stated for wheelchair transportation, a permit is not required if the vehicle does not seat 10 passengers plus the driver (11 personnel). She stated as long as the company is registered in the State of GA properly, that is the only requirement. Can you please specify your meaning of Georgia Certification?

It means their company is licensed in the state of Georgia as a legal vendor, nothing more.

4) Per DOL prevailing wage, contractors have moved from Taxi to Shuttle Driver throughout the country at the VA Hospitals, on page 52 of the solicitation do not state the classification a driver. Can you provide if they are classified as Taxi or Shuttle Bus drivers for your services?

They are shuttle drivers

Vendor Questions/Concerns for:

Wheelchair Van Services, 2237 #: 509-20-2-523-0005, RFQ: 36C24720R0012

There are no quantity numbers for pick-ups and mileage on B3 Price/Cost Schedule to submit a proper cost pricing on page 32. Also, my experience in bidding on this type of solicitation is there are different pricing associated for a sedan and a wheelchair van. A contract may have a Hired Car Sedan and Wheelchair Van service broken out separately. The wheelchair vehicle is a much heavier vehicle which requires more fuel associated with cost in compared with a sedan that doesn t.

ESTIMATES amount of Trips

Wheelchair Transports = 12,500

Mileage beyond 50 mile radius = 247,500

Wait time after first 30 min. in 15 min. increments = 200

Hired car = 200

Hired car mileage beyond 50 mile radius = 10,000

Wait time after first 30 min. in 15 min. increments = 100

Page 1 of 2

AUGUSTA WHEELCHAIR VAN SERVICES

This is a solicitation for commercial items prepared in accordance with the format in Subpart 15, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will also be attached.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All proposals must be received prior to 12:00pm EST on January 31, 2020. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. NAICS code is 485991, Other Transportation; size standard is $16.5 million.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014.

Please see attached RFQ document 36C247-20-R-0012 for requirements.

Potential vendors are to complete the attached RFQ/RFP document and submit an itemized quote as well as submit sufficient supporting documentation which details product specifications. This supporting documentation will be used to determine whether or not the quoted items meet the requirements of the solicitation.

Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders.

RFQ Response Requirements and Information

1) This is a brand name or equal procurement.

2) Vendors must complete the VA issued RFQ in order to be considered for award. A vendor provided quote, proposal or attachment is not acceptable as a bid offer.

3) Only one award will be made to one vendor that can provide all items/services at the LOWEST PRICE TECHNICALLY ACCEPTABLE.

4) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting.

5) All RFQ responses must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See Statement of Work and other attachments for more detail if included.

6) All questions must be addressed by email no later than Noon EST on January 15, 2020.

Quotes are due no later than 12:00pm EST on January 31, 2020. Telephone calls will not be accepted. All quotes are to be sent electronically to Benford.Brundage@va.gov

INSTRUCTIONS FOR COMPLETING RFQ / SF 1449

1) Please acknowledge if your firm is a SERVICE DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN OWNED SMALL BUSINESS or NON-VETERAN OWNED SMALL BUSINESS in block 17a on the first page of the SF1449/Solicitation.

2) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting. If you are offering the EXACT ITEMS/SERVICE/SUPPLIES being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449/Solicitation.

3) Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidding vendors.

4) Review Statement of Work and Other Attachments, (if applicable), for DETAILED INFORMATION.

5) Per the solicitation, your firm MUST COMPLETE THE ATTACHED RFQ and email completed document back to this office by the close of award CST in order to be considered for award. A standard quote will not suffice.

SF 1449 sections for Vendor Completion

Section 17a Vendor Information

Section 26 - Total Amount of Bid/Offer

Section 30a-c Vendor name, signature and date

Section B. (Cost/Price Schedule) section for Vendor Completion

Unit Price Unit Price for each separate line item

Amount Quantity multiplied by Unit price by each separate line item

Grand Total Total aggregate amount of all line items

I have provided a SAMPLE of how to complete Section B.3 The Price/Cost Schedule below:

B.3 PRICE/COST SCHEDULE

Item Information

Item

No. Description Quantity Unit Unit Price Amount

1

Widget A

1.00

EA

___$300.00_________

___$300.00______

2

Widget B

2.00

EA

___$500.00________

___$1,000.00____

3

Installation

1.00

JB

___$400.00_________

___$400.00______

4

Annual Service

4.00

JB

___$200.00_________

___$800.00______

GRAND TOTAL $2,500.

The B.3 Price/Cost Schedule above is a SAMPLE ONLY

The Department of Veterans Affairs, Network Contracting Office 7, anticipates soliciting proposals for Wheelchair Van Transportation Services for the Charlie Norwood VA Medical Center, located at 950 15th and 1 Freedom Way, Augusta, GA 30904. The solicitation will be conducted in accordance with FAR 15.101-1, Trade-off process. The Government intends to award an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with 5 one-year ordering periods in accordance with all terms, conditions, provisions and specifications of the solicitation. Individual task orders will be issued for each period of performance. This solicitation will be a Service-Disabled Veteran Owned Small Business set-aside.

Contractor agrees to provide non-emergent wheelchair van transportation services, 24 hours per day, 7 days per week (to include all federal holidays) for eligible veterans of the Charlie Norwood VA Medical Center, Community Based Outpatient Clinics and to facilities providing care at VA expense and return trip to Veterans residences.

Contractor shall have available the appropriate number of vehicles to provide services in a timely manner as outlined by the Performance Work Statement (PWS). All licensure, certification, insurance, and training requirements for both vehicles and staff must be met per PWS.

The North American Industry Classification System Code (NAICS) is 485991 Special Needs Transportation and the Small Business Administration size standard is $16.5 Million.

Performance shall be in accordance with the requirements contained in the PWS, standards of the state of Georgia. Contractor must be a certified provider of paratransit services in the state of Georgia at the time of quote submission. ANY QUOTE RECEIVED WITHOUT THE REQUIRED GEORGIA CERTIFICATION WILL BE DEEMED NON-RESPONSIVE.

All interested parties must be registered in the System for Award Management (SAM) database (https://sam.gov) and complete online Representations and Certifications at (https://sam.gov/) prior to submitting a quote. If claiming veteran status, you must be verified in VIP (www.VIP.VETBIZ.gov) as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Businesses (VOSB) prior to submitting a quote.

Information and solicitation documents for this solicitation will be posted on Beta.SAM.gov at https://beta.sam.gov. Potential quoters are responsible for monitoring this site for posting of the solicitation package, addenda to the solicitation and any other pertinent information.

The solicitation documents will be issued on or about January 7, 2020. The date is not firm and is subject to change. Potential offerors must register at https://fbo.gov to receive notification and/or changes to the solicitation. Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package.

This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any proposal preparation costs. The Government is not obligated to issue a solicitation because of this notice. No other information is available until issuance of the solicitation.

END OF DOCUMENT