36C24720R0012-020.docx

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* = Required Field Contract Opportunity Modification to a Previous Notice V225

AUGUSTA WHEELCHAIR TRANSPORTATION - LONG TERM

36109-3798 36C24720R0012 01-31-2020 N 485991 Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery AL 36109-3798 Benford.Brundage@va.gov See Statement of Work

USA

Benford.Brundage@va.gov Benford.Brundage@va.gov Vendor Questions/Concerns as of January 16, 2020 for:

Wheelchair Van Services, 2237 #: 509-20-2-523-0005, RFQ: 36C24720R0012

1) There are no quantity numbers for pick-ups and mileage on B3 Price/Cost Schedule to submit a proper cost pricing on page 32. Also, my experience in bidding on this type of solicitation is there are different pricing associated for a sedan and a wheelchair van. A contract may have a Hired Car Sedan and Wheelchair Van service broken out separately. The wheelchair vehicle is a much heavier vehicle which requires more fuel associated with cost in compared with a sedan that doesn’t.

ESTIMATES amount of Trips

1. Wheelchair Transports = 12,500

1. Mileage beyond 50 mile radius = 247,500

1. Wait time after first 30 min. in 15 min. increments = 200

1. Hired car = 200

1. Hired car mileage beyond 50 mile radius = 10,000

1. Wait time after first 30 min. in 15 min. increments = 100

2) I am interested in the forthcoming proposal solicitation for Augusta Wheelchair Transportation - Long Term. One of the requirements in the pre notice is "Certified Provider of paratransit services in the State of Georgia". I have done some preliminary research....and am unable to gather any information on this type of designation. Van you please assist me and provide me a source for this important requirement?

It means their company is licensed in the state of Georgia as a legal vendor, nothing more.

3) Reference the subject pre-solicitation, I read that you are stating any submitting a proposal must have a Georgia Certification or be deemed non-responsive up submission. I just spoke with the Georgia Department of Transportation and they stated for wheelchair transportation, a permit is not required if the vehicle does not seat 10 passengers plus the driver (11 personnel). She stated as long as the company is registered in the State of GA properly, that is the only requirement. Can you please specify your meaning of Georgia Certification?

It means their company is licensed in the state of Georgia as a legal vendor, nothing more.

4) Per DOL prevailing wage, contractors have moved from Taxi to Shuttle Driver throughout the country at the VA Hospitals, on page 52 of the solicitation do not state the classification a driver. Can you provide if they are classified as Taxi or Shuttle Bus drivers for your services?

They are shuttle drivers Continues on next page

VA Questions 1.15.2020 P2: #1: Please clarify, “This is a brand name or equal procurement.” Please explain what this means. This means that the requirement, salient physical, functional or performance characteristics must meet the minimum requirements listed in the solicitation.

P8: B.2 IT Contract Security: What portion of this section is pertinent to this contract? Any Access to VA information/systems/software, VA patients/VA beneficiaries information P19: 6.1: “Contractor shall pick up and deliver Veteran to the specific clinic.” Please define pickup point relative to industry standards (i.e.,curb side, at the entrance to facility/home, inside, other). Pick will be from the Veterans house P20: 6.8: ...”patient’s belongings”...Please define in detail. Is there a limit on personal belongings or any specific belongings the contractor should be aware of such as extra wheelchairs, etc?= If additional belonging are requested, it will be mentioned in the request.

P20: 7.1 / P25 15.1...”vehicles shall not exceed 6 years” : If the vehicle meets all other criteria and is fully operational, both cosmetically and functionally, shall a vehicle so described be allowed temporary or reserve use as long as it’s use is not considered “regular/routine”? Reserve vehicles are needed from time to time.= Yes P22: 10.1.(c): “…if they appear to be ill or under the influence...” Is there compensation for a vehicle being taken out of service to be sanitized prior to be placed back in service if the beneficiary has an incontinence issue, nausea, or spills a liquid? = No, it is the responsibility of the vendor for care and cleaning of their vehicles.

P29. 22.1...”Invoices shall be submitted by the 10th calendar day of each month...”. Please advise when the invoices will be processed by the VA and ready for payment.= Payment shall be processed and paid within 30 days P30. Additional information: Please clarify if the contractor is expected to carry beneficiaries who are classified as bariatric or require ventilators and oxygen during wheelchair or sedan transport. This seems like an ambulance transport requirement. = A veteran may have oxygen with him, but ventilators and bariatric support will be provided by ambulance service provider.

P57. Attachment 1: Maximum aggregate value is listed at $9,000,000.00...Does this mean if a response is received that is in excess of $9,000,000.00 for Base year and 4 option years that the response will be determined to be deficient solely because of the aggregate value? = The contract will not exceed the total of $9 million dollars total.

P75: Eligibility “...all questions must be addressed by email no later than noon on January 15,2020” Please advise when final answers to questions should be received. All question should be addressed and uploaded No Later Than 4:00pm EST on January 22, 2020.

P75...”Submission of required documents...limit each volume to 10 pages or less” The document requests copies of drivers credentials. These documents alone will far exceed 10 pages. Please provide guidance. Is supporting documentation included in an addendum acceptable? = Documents should be able to exceed 10 pages Continues on next page

General:

1. In case of a government shutdown will contractor payments be processed and paid on a normally timely basis?= VA funds are awarded in 2 year increments.

1. Is there a wage determination associated with this solicitation? The most current Wage Determination as of Jan 1, 2020 is associated with this solicitation.

1. The contracting office in Tuskegee, Alabama is the location of the document response. Which office will actually administer this contract? The Tuskegee Contracting Office will be awarding the contract. The contract will be administered by the same office unless it’s deemed necessary to transfer to the Augusta Contracting Office. The vendor will be informed if any changes in administrating the contract is made.

1. In the event of a significant and unexpected price increase in the cost of doing business (e.g. fuel increases to $5.00/gal), can the contractor expect that a supplemental cost invoice will be honored? = This will be addressed if fuel exceeds $5.00 per gallon.

A) The recently posted answers to vendor questions has a discrepancy. The following is related to question #1 in regards to quantities. On page 57 of the RFP you will see the quantities listed and they are different than those quoted below. I placed the RFP quantities in read to show the difference. Which numbers are we to utilize?

1) There are no quantity numbers for pick-ups and mileage on B3 Price/Cost Schedule to submit a proper cost pricing on page 32. Also, my experience in bidding on this type of solicitation is there are different pricing associated for a sedan and a wheelchair van. A contract may have a Hired Car Sedan and Wheelchair Van service broken out separately. The wheelchair vehicle is a much heavier vehicle which requires more fuel associated with cost in compared with a sedan that doesn’t. The corrected numbers are in “red” ESTIMATES amount of Trips

1. Wheelchair Transports = 12,500 14,500

1. Mileage beyond 50 mile radius = 247,500 250,000

1. Wait time after first 30 min. in 15 min. increments = 200 150

1. Hired car = 200 250

1. Hired car mileage beyond 50 mile radius = 10,000 20,000

1. Wait time after first 30 min. in 15 min. increments = 100 65

2) On page 87 of the soln: 36C24720R0012.....it states that PPQ be received by noon 1.13.2020....and then references 36C24720R0007.......does this have anything to do with the CNVAMC document? Just wanted clarification.

PPQ be received by noon 1.13.2020....and then references 36C24720R0007 was included by error and does not relate to the CNVAMC solicitation