Auditory Evoked Potential Systems

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 is seeking quotations for an Auditory Evoked Potential System, a standalone medical diagnostic device capable of performing multiple auditory tests including ECOG, ABR, MLR, LLR, MMN, P300, ASSR, and cVEMP/oVEMP assessments. The system must include insert phones, bone conduction oscillators, and advanced features such as auto peak picking, Bayesian weighting, objective waveform analysis, and EMG monitoring capabilities. Offerors must submit an authorized distributor letter from the manufacturer along with their quote. The solicitation does not specify explicit evaluation criteria beyond the technical and pricing components of the proposals. Questions regarding the solicitation must be submitted in writing via email to the Contract Specialist Ashley Stewart at Ashley.stewart4@va.gov no later than October 20, 2025 at 12:00 PM EST, with all quotations due by October 22, 2025 at 12:00 PM EST.

This procurement is designated as a Total Small Business Set-Aside under NAICS code 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing) with a small business size standard of 1,250 employees. No incumbent contractor is identified in the solicitation materials. The contract is structured as a firm-fixed price procurement with no specific budget range disclosed, though the device must be delivered within 60 days of award to the VA warehouse located at 1670 Clairmont Road in Decatur, Georgia 30033. The deliverables include the auditory system, reusable disc electrode cable, installation services, a laptop kit, and OtoAccess Database software. Upon delivery, the system will be inspected by Biomedical Engineering staff, and annual calibration by trained personnel is anticipated as part of ongoing maintenance operations.