Audio-Visual Equipment and Service: TAS FY26 All Manager’s Meeting Event
Closed Pre-Solicitation Posted
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- Solicitation number
- 5000231304_AVTASEVENT
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Indianapolis, Indiana 46204, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service is conducting a sources-sought market research for audio-visual equipment and services supporting the Taxpayer Advocate Service FY26 All Manager's Meeting at the JW Marriott Indianapolis, with responses due August 7, 2026. This is not a request for proposal; the government will use responses only to identify qualified contractors and is under no obligation to award.
The IRS is seeking to determine availability of SBA-certified 8(a), Service-Disabled Veteran-Owned Small Business, HUBZone, Women-Owned Small Business, and Small Business contractors capable of delivering the specified AV scope. The three-day event features a general session in White River F ballroom (5,700 square feet, 616-seat theater capacity) and three concurrent breakout sessions in White River G, H, and I (1,150 square feet each).
General-session AV requirements include dual projection setups, one wired podium microphone, seven wired table microphones, two lapel microphones, seven wireless handheld microphones, amplifiers, mixers, speakers, audio and video support equipment, and one confidence monitor. Breakout rooms require one right-sized screen per room, one power source per room for computer/data show, and dedicated internet access per room. The contractor must supply on-site technical support (one technician for eight hours daily in the general session ballroom), setup and teardown, troubleshooting for breakout rooms, sufficient electrical outlets for conference areas, and internet access for all sessions. Government regulation permits payment for equipment used only. The anticipated NAICS code is 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing); PSC W069. Responses should include company name, address, POC contact information, CAGE code, Unique Entity ID, NAICS designation, and socioeconomic status.
Notice text
This is a Sources Sought notice for Market Research purposes ONLY. This notice does not constitute a request for proposal, request for quote, or invitation for bid. This notice does not constitute a commitment by the Government. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. This information will be used to determine the availability of contractors capable of meeting the Government’s minimum requirements. Telephone calls will not be accepted. Any questions regarding this notice shall be submitted in writing.
The Internal Revenue Service is seeking sources to determine if there are potentially qualified U.S. Small Business Administration (SBA) certified 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone Small Business, Women Owned Small Business (WOSB) and/or Small Business (SB) with the capability to:
The conference requires AV equipment and support. AV services shall include, at a minimum, microphones, wireless microphones, screens or confidence monitors, projection equipment as required, electronic equipment, speakers for audio projection, amplifiers/mixers, AV carts and computer/data-show power sources, sufficient electrical outlets for the conference area and breakout rooms, and internet access for sessions as needed, including internet access in each breakout room, plus set-up, arrangement, and tear down. It must be emphasized that government regulation only allows payment for equipment used.
The potential North American Industrial Classification System Code (NAICS) is 532490 and Product Service Code (PSC) W069
Submission Requirements: Interested sources are invited to respond to these sources sought by submitting the following:
- Contractor Information: Provide your company name, address, POC name, phone number, email, CAGE code, Unique Entity ID and NAICS.
- Size of business – Large Business or Small Business. If small, please provide the socioeconomic status.
- If the services can be solicited from a General Services Administration (GSA) schedule contract vehicle or Open Market.
- A brief description of the capability, resources, technical competencies, and organizational experience related to the key task areas.
Those firms interested in providing information in response to this sources sought is requested to provide the above information to Neil Belden at neil.d.belden@irs.gov and Patricia Brown at patricia.e.brown@irs.gov, no later than 12:00 pm EST on 08/06/2026. Submissions shall not exceed five (5) single sided pages in length not including the cover page, table of contents and cover letter.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Files
| File | Type | Posted |
|---|---|---|
| TAS_FY26_All_Managers_Meeting_AV_SOW_Updated-DRAFT.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Audio-Visual Equipment and Service: TAS FY26 All Manager’s Meeting Event | Solicitation | |
| This notice | Pre-Solicitation |
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