Audio video telconferencing equipment

This RFQ closes on August 8, 2018 at 10:00 AM, Pacific Daylight Time (PDT)
Quotes must be uploaded on the SPAWAR e-commerce website at https://e-
commerce.sscno.nmci.navy.mil. under SSC Pacific/Simplified
Acquisitions/N66001-18-Q-
6448
All questions must be uploaded on the SPAWAR e-commerce website at https://e-
commerce.sscno.nmci.navy.mil under SSC Pacific/Simplified
Acquisitions/N66001-18-Q-
6448
PLEASE NOTE:
1. Quotes and questions emailed directly to my email inbox will NOT be
considered.
2. If you need assistance with the website you MUST contact the SPAWAR Helpdesk
at
858-537-0644 or email at paperless.spawar.fct@navy.mil prior to the closing
date.
This is a SSC Pacific combined synopsis/solicitation for commercial items
prepared in
accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of
Commercial
Items and FAR Part 13, Simplified Acquisition Procedures.
This announcement constitutes the only solicitation. This is a Total Small
Business Set
Aside (FAR 52.219-6). Only quotes submitted by Small Business Concerns will be
accepted by the Government. NAICS code is 334220 and the size standard is 1250
employees. Competitive quotes are being requested under N66001-18-Q-6448
The Government is seeking to acquire audio video teleconferencing equipment
supply.
To be considered acceptable and eligible for award, quotes must provide all of
the items
and quantities listed below. The Government will not consider quotes or offers
for partial
items or quantities. Competitive quotes (brand name or equal to)are being
requested
and must be equal to the following Minimum Government Specifications attached.
Anticipated contract line items are as follows:
"DESCRIPTION OF REQUIREMENTS" See attached specifications
CLIN QTY. PART NUMBER DESCRIPTION
Or equal to
1 15 CTS-SX20N-12X-K9 CISCO TELEPRESENCE SX20 QUICK
SET
WITH PRECISIONHD 12X
CAMERA (TC7 SOFTWARE AND TRC5
REMOTE)
2 2 CTS-PHD1080P12XS2= CISCO TELEPRESENCE PRECISIONHD
1080P
CAMERA GEN 2 -
CONFERENCE CAMERA
3 3 PSU-12VDC-40W2= Power supply for cameras 12 VDC
4 20 TU-S9 USB to Serial converter
5 40 60-1271-13 DTP HDMI 4K 230 Rx
6 40 60-1271-12 DTP HDMI 4K 230 Tx
7 16 60-1493-01 4x4 HDMI with 2 Audio Outputs
8 1 MXT-700-NC 7" Modero G4 Table top/ No
camera/no mic Touch Panel
9 2 V652 65" High-Performance LED Backlit
Commercial- Grade Display w/
Integrated Speakers
10 2 LTM1U Chief Fusion Wall Tilt XTM1U Wall
Mount
for Flat Panel Display 55" to 82"
Screen
Support - 250 lb Load
Capacity Black
11 2 1585A0091000 Belden 24G 4-Pair UTP CAT-5E Plenum
White
1000-Ft
12 5 855-10927 TX/FX-MM1300-ST Media Converters
13 5 855-10928 100BASE-TX to 100BASE-FX MM 2Km
Standalone Media converter with
SC
connectors
14 1 shipping PEARL
HARBOR, HI 96860
15 UID Labels UID Labels are required on all
equipment with a unit cost of $5,000 or more per DFARS 252-211-7003, Item
Unique
Identification & Valuation. If there is a cost for UID Labels, it must be
listed on the quote
as a separate priced line item and if not the labels will be considered free of
charge.
The Government is seeking Free on Board (FOB) Destination pricing to the
following
shipping address: Pearl Harbor, HI 96860 - 30 days after receipt of the order.
OFFEROR INSTRUCTIONS
The Government will award a Firm Fixed Price contract resulting from this
solicitation to
the responsible offer whose quotation conforming to the solicitation represents
the
Lowest Price Technically Acceptable (LPTA) as defined in the 'EVALUATION
FACTORS FOR
AWARD' Section below. A complete quote must be received for consideration.
Respond
to each item listed below, if the response is "None" or "Not applicable,"
explicitly state
and explain. The Government may consider quotes that fail to address or follow
all
instructions to be unacceptable and ineligible for contract award. A complete
quote
includes a response and submission to each of the following:
1. General Information: Business Name, Address, Cage and DUNS Codes (ensure
Representation and Certifications are up to date in SAM.gov), Business Size and
Type of
Small Business based on applicable NAICS Code as provided above, Federal Tax
ID,
Primary Point of Contract (to include telephone and e-mail address)
2. Technical Acceptability Documentation:
a. Technical Approach or Specifications: Offers are encouraged to submit
product manufacturer specifications, pictures, brochures, or and other
pertinent technical
information of the quoted item to facilitate the evaluation. The offer must
address and
meet the requirements/specifications as defined under Technical Acceptability
in Factor I
below.
b. To be considered for award, the offer/contractor is required to submit
documentation
confirming that they are a FEDERALLY authorized resell partner, authorized
source.
An "Authorized Source" is defined as the original manufacturer, a source with
the express
written authority of the original manufacturer or current design activity, or
an authorized
aftermarket manufacturer.
c. The following product certification statement below applies to line items
0001 through
0013 and each offer must submit supporting documentation, as needed:
The offer /contractor certifies that the product(s) being offered are new and
in their
original packaging. The subject product(s) are eligible for all manufacturer
warranties
and other ancillary services or options provided by the original manufacturers,
authorized
suppliers, or suppliers that obtain parts from the manufacturer or its
authorized supplier.
The offer/contractor further certifies that it is authorized by the
manufacturer to sell the
product(s). The offer is required to submit documentation identifying its
supply chain for
the product(s). Within the aforementioned documentation, the offer shall also
identify
the country of manufacture and indicate one of the following, if applicable:
Manufacturing occurs in the U.S., but more than 50% is foreign content
Originally foreign manufactured products significantly modified by U.S.
Company
The contractor assumes responsibility for authenticity. Costs of counterfeit
parts are
unallowable unless the conditions set forth in DFARS 231.205-71(b) are met.
By making an offer, the offer acknowledges that a no cost cancellation or
partial
termination for default/cause for non-compliant awarded items may occur if any
of the
products provided are not recognized or acknowledged by the manufacturer as new
products eligible for warranties and all other ancillary services or options
provided by the
manufacturer or that offer was not authorized by the manufacturer to sell the
product in
the U.S.
3. Price Quote: Submit complete pricing for each individual item listed in
the "DESCRIPTION OF REQUIREMENTS" Section above to include the unit of issue,
the
extended price for each line item and a total price in US Dollars ($). Note:
Ensure FOB
Destination shipping costs are included in the pricing
EVALUATION FACTORS FOR AWARD:
Basis For Award: The Government intends to award a contract to the lowest
priced,
technically acceptable offer who is registered with Wide Area Work Flow (WAWF)
and
System for Award Management (SAM); however, the Government reserves the right
to
award no contract at all, depending on the quality of quotes submitted and
availability of
funds. An offer will be considered non-responsive if technical acceptability
is not met.
Technical Acceptability is defined in Factor I below.
Factor I Technical Acceptability: The Government will evaluate the quote to
see if the
specification requirements above are met to include all information required
for a
complete quote as defined above.
The "Brand Name" item(s) (including part numbers) along with the salient
physical,
functional, and performance characteristics that an "equal" product must meet
are
specified above. The Offer shall provide a quote that identifies the Brand
Name items
or "Equal" items. Additionally, offers shall specify delivery timeframes in
their quote that
meet or exceed the required delivery date specified above. When proposing an
"equal"
item(s), the "equal" product(s) must meet the salient physical, functional, and
performance characteristic specified above.
To propose an "equal" item, offers shall clearly identify the item by providing
in the quote
the brand name/manufacturer of the "equal" item, the make/model/part number of
the "equal" item and a website link to the descriptive literature which
demonstrates
the "equal" item meets, at a minimum, the salient characteristics provided
Factor II Price: The Government will evaluate the total price to determine
if it is fair
and reasonable. The price quote shall include a unit price for each item and a
total firm-
fixed-price for all line items. The total firm-fixed-price shall include all
applicable taxes,
shipping, and handling costs to the shipping address listed above as outlined
in
DESCRIPTION OF REQUIREMENTS.
Notice: Any offer rated "Unacceptable" under any one of the above factors may
be
determined to be ineligible for contract award.
All responding vendors must be registered to the System for Award Management
(SAM)
website prior to award of contract. Information can be found at
https://www.sam.gov.
Complete SAM registration means a registered DUNS and CAGE Code numbers.
This solicitation document incorporates provisions and clauses in effect
through Federal
Acquisition Circular 2005-101, Effective: 20 Jul 2018 and Defense Federal
Regulation
Supplement (DFARS), DPN 12/28/2017.
It is the responsibility of the contractor to be familiar with the applicable
clauses and
provisions which can be accessed in full text at www.farsite.hill.af.mil.
The following Clause apply:
52.204-7, System for Award Management OCT 2016
52.204-8 Annual Representations and Certifications DEC 2016
52.204-16, Commercial and Government Entity Code Reporting JUL 2016
52.204-17, Ownership or Control of Offer JUL 2016
52.204-20 Predecessor of Offer JUL 2016
52.207-4 Economic Purchase QuantitySupplies AUG 1987
52.209-2 Prohibition on Contracting with Inverted Domestic Corporations
Representation NOV 2015
52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or
a
Felony Conviction under any Federal Law FEB 2016
52.211-6, Brand Name or Equal AUG 1999
52.212-1, Instructions to Offers -- Commercial Items (Tailored information
provided
Above) JAN 2017
52.212-2, Evaluation -- Commercial Items (Tailored information provided above)
OCT
2014
52.212-3 and Alt I, Offer Representations and CertificationsCommercial Items
(As
Registered in SAM) JAN 2017
52-219-1 Small Business Program Representations--Alternate I SEP 2015
52.222-18 Certification Regarding Knowledge of Child Labor for Listed End
Products FEB
2001
52.222-22 Previous Contracts and Compliance Reports FEB 1999
52.223-23 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals
Representation DEC 2016
52.225-25, Prohibition on Contracting with Entities Engaging in Certain
Activities or
Transactions Relating to IranRepresentation and Certifications APR 1984
52.247-34, F.o.b. Destination NOV 1991
52.252-1, Solicitation Provisions Incorporated by Reference FEB 1998
52.252-5 Authorized Deviations in Provisions APR 1984
252.203-7005, Representation Relating to Compensation of Former DOD Officials
NOV
2011
252.203-7996, Prohibition on Contracting with Entities that Require Certain
Internal
Confidentiality Agreements Representation (DEVIATION 2016-O0003);
252.204-7004 Alternate A, System for Award Management FEB 2014
252.204-7007 Alternate A, Annual Representations and Certifications JAN 2015
252.204-7008, Compliance with Safeguarding Covered Defense Information Controls
OCT
2016
252.204-7011, Alternative Line Item Structure SEP 2011
252.211-7003, Item Unique Identification and Valuation, MAR 2016
252.211-7008, Use of Government-Assigned Serial Numbers, SEP 2010
252.213-7000, Notice to Prospective Suppliers on Use of Past Performance
Information
Retrieval SystemStatistical Reporting in Past Performance Evaluations JUN 2015
252.239-7017, Notice of Supply Chain Risk NOV 2013
Electronic and Information Technology (EIT) accessibility Standards developed
by the
U.S. Access Board (36 CFR Part 1194) and incorporated in the FAR (Part 39.2).
The
Technical Standards and their reference numbers are as follows: 1194.21
Software
applications and operating systems.
1194.22 Web-based intranet and internet information and applications.
1194.23 Telecommunications products. 1194.24 Video and multimedia products.
1194.25 Self-contained, closed products. 1194.26 Desktop and portable computers.