Auction Services
Closed Solicitation Posted
- Solicitation number
- 19SS3026Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Juba South Sudan
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the Embassy in Juba, South Sudan, is soliciting quotations for comprehensive auctioneer services to establish a Blanket Purchase Agreement with a base year and four optional renewal periods. The auctioneer will manage all aspects of the auction process, including property coordination and logistics, auction site management, government compliance, advertising and promotion, and bidding administration. Key qualifications and requirements include registration in the System for Award Management (SAM), maintenance of a local office in South Sudan, provision of references, and demonstrated financial capacity to perform the required services. The contract will be awarded using a Lowest Price Technically Acceptable evaluation method, with emphasis on the offeror's ability to effectively execute the auction services. Important deadlines include a pre-quotation conference scheduled for January 19, 2026, a question submission deadline of January 21, 2026, and a final quotation deadline of January 29, 2026, at 4:00 p.m. local time.
This solicitation does not utilize any set-aside designations, and no incumbent contractor or award value information is specified in the available documentation. The contract encompasses a range of critical services including coordination with warehouse staff for property transportation, provision of casual laborers for loading and unloading, auction site security and management, liaison with host government agencies such as the Ministry of Foreign Affairs and the National Revenue Authority, and comprehensive advertising through multiple channels including radio, newspapers, television, and social media. The performance location is Juba, South Sudan, where the auctioneer will coordinate directly with the General Services Office and Regional Security Office to ensure compliance with local laws and security requirements throughout the auction process.
Notice text
Auctioneer Services – Scope of Work
Primary Role:
The Auctioneer manages the bidding process, markets and describes items, and handles all administrative tasks from start to finish. The Auctioneer maintains an energetic atmosphere to encourage participation and secure the best possible price for the Embassy.
Pre- and Post-Auction Responsibilities:
The Auctioneer is responsible for all preparations, administrative duties, and post-auction tasks.
Services to be Provided:
The Auctioneer’s services will include, but are not limited to, the following:
-
Coordination and Logistics
- Coordinate with warehouse property staff to remove and transport identified property to the auction site(s).
- Provide casual laborers to assist with removing, loading, and unloading property onto the Auctioneer’s vehicle.
- Work with the property team to complete auction lots and compile detailed lists for each lot.
-
Auction Site Management
- If required, provide a safe, secure, accessible, and well-guarded auction yard.
- For auctions conducted outside Embassy premises, provide security for property at the auction site, with approval or guidance from the Regional Security Office (RSO).
-
Compliance and Approvals
- Ensure all necessary approvals and processes are followed in accordance with host government laws.
- Liaise with relevant central and local government agencies, including:
- Ministry of Foreign Affairs and International Cooperation (MFA&IC)
- National Revenue Authority, Customs Division
- Juba City Council (JCC)
- CES Revenue Authority
-
Advertising and Promotion
- In consultation with the General Services Office (GSO), design and print advertisement materials (flyers, banners).
- Upon approval, conduct advertisements via FM radio, newspapers (Arabic and English), TV channels, social media, websites, and public mobile announcements (loudspeaker on vehicle in Arabic and English).
-
Government Coordination
- Transport customs officers to and from the auction site for assessments.
- Collect and forward customs documents to the U.S. Embassy General Services Office.
- Provide water and lunch for customs officers as needed.
- Arrange and pay costs associated with customs assessments.
- Assist bidders with customs clearance before and after bidding.
- Cover costs incurred while coordinating with host government officials.
-
Bidder Support and Facilities
- Provide shade/tents, tables, and chairs for bidders during the auction.
- After results are announced, guide bidders on obtaining necessary documents (customs assessment forms, Embassy account details).
- Ensure cleared lots are handed over to successful bidders with support from the property team.
- Assign staff at the bank (Stanbic) to assist successful bidders with deposits; provide instructions on payment methods.
- Manage and provide workforce to assist customers during and after bidding; serve as principal point of contact between the Embassy and customers.
- Set up a working space for Embassy personnel during the auction.
Files
| File | Type | Posted |
|---|---|---|
| SOLICITATION NUMBER19SS3026Q0001.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity