Argonne Research Project Management System RFI

The Department of Energy Office of Science, through Argonne National Laboratory, is seeking a comprehensive Research Project Management System (RPMS) that will standardize and automate work acceptance workflows, enhance risk evaluation processes, and provide robust oversight capabilities for research project management. The procurement will consider both commercial-off-the-shelf (COTS) and custom solutions that integrate with existing enterprise systems and support complex research project portfolios involving multiple stakeholders. Key contract requirements include FedRAMP Moderate or better compliance, support for SAML2 and OIDC authentication, REST and AMPQ event integration patterns, multimodal content handling, and the ability to manage 10-30 distinct workflows across 300-600 users with different roles. The system must provide robust document management, form data entry, information extraction, workflow tracking, role-based access control, notifications, reporting and analytics capabilities utilizing PowerBI, and strong security features with data hosted within the continental United States. Argonne is seeking responses to this Request for Information (RFI) by December 10, 2025, with potential follow-up online presentations anticipated within two months of the RFI due date, and vendors are encouraged to provide detailed information about capabilities, integration approaches, and pricing overviews.

This procurement includes no set-aside designations, and no current contractors or incumbents are identified in the available documentation. The anticipated implementation timeline is calendar year 2026, with a rough order of magnitude pricing overview requested to inform the procurement framework. The system is expected to support between 300-600 users across multiple roles, including editors, reviewers, and administrators, while managing between 10-30 distinct workflows to address the laboratory's previously fragmented work acceptance processes. The RFI documentation, including a comprehensive SaaS Questionnaire, indicates that Argonne is evaluating vendors' technical architectures, security certifications, physical and logical access controls, incident response procedures, and service level agreements. While specific budget ranges are not disclosed in the pre-solicitation notice, the scope of implementation and technical requirements suggest a significant enterprise software investment for the Department of Energy's premier multi-program science and technology laboratory.