Annual Service/Maintenance Agreement for Building Automation System for the USDA, ARS, Houma LA
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0751
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Houma, Louisiana 70360, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking an Annual Service/Maintenance Agreement for the Building Automation System at their Sea Sugarcane Research facility in Houma, Louisiana. This commercial item procurement under NAICS code 811210 requires comprehensive maintenance services for the building automation system at the Headhouse/Storage Building, including routine and preventative maintenance, data backup and restoration, software updates for the Desigo CC system, control loop tuning, and operator training and support. Offerors must be registered in the System for Award Management (SAM), submit quotes on company letterhead with detailed pricing valid for at least 60 days, and complete all required representations and certifications. The solicitation will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, with technical acceptability requiring compliance with all solicitation requirements and submission of complete documentation. The quote submission deadline is September 5, 2025 at 12:00 PM Central Time, with quotes to be submitted electronically to shalunda.mix@usda.gov.
This procurement does not utilize any set-aside designations and no incumbent contractors are identified in the solicitation documents. The contract structure calls for a firm fixed-price purchase order covering a 12-month service period, with an estimated performance period from September 15, 2025 to September 14, 2026, though actual dates will be adjusted based on the award date. The place of performance is specifically at the Sea Sugarcane Research facility located at 5883 USDA Road, Houma, Louisiana 70360, which houses the Ardoyne Farm facility's building automation systems. While no specific contract value is disclosed in the solicitation, the procurement involves maintenance services for computer workstations, field panels, and connected devices throughout the research facility. The contract period spans 365 days after award and includes provisions for invoicing through the government's Invoice Processing Platform (IPP).
Notice text
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0751 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 811210.
The USDA, Agricultural Research Service requires an Annual Service/Maintenance Agreement for Building Automation System for the USDA, ARS, Houma LA location per the SOW. The Government intends to award a firm fixed price purchase order.
Quotes should include pricing as indicated below.
0001 Service Agreement for Building Automation System QTY 12 MONTHS
TOTAL $_______________
Period of Performance 9/15/2025- 09/14/2026
*DATES ARE ESTIMATED AND WILL BE ADJUSTED BASED ON THE INITIAL AWARD DATE.
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for at least 60 days after receipt of quote; and 2) have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
The DELIVERY ADDRESS/ PLACE of PERFORMANCE is:
SEA SUGARCANE RESEARCH
5883 USDA ROAD, HOUMA LA 70360
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 12:00 p.m. CT, on or before September 5, 2025. Quotations are to be sent via email to Shalunda Mix at shalunda.mix@usda.gov. Reference the Solicitation # and Project Title in the subject line when emailing quote.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Annual Service/Maintenance Agreement for Building Automation System for the USDA, ARS, Houma LA | Award Notice | |
| This notice | Solicitation |
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