Annual Service Contract for a Roche IHC Discovery ULTRA
Closed Solicitation Posted
- Solicitation number
- 1232SA26Q0585
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service seeks an annual service contract for maintenance and repair of a Roche IHC Discovery ULTRA automated immunohistochemistry/in situ hybridization stainer, with quotations due July 20, 2026. Amendment 1, effective July 14, 2026, converted this from a small business set-aside to unrestricted full and open competition and changed the evaluation method from comparative evaluation to Lowest Price Technically Acceptable (LPTA).
Place of performance is Ames, Iowa (USDA National Animal Disease Center). The contract structure consists of a Base Year (August 3, 2026 to August 2, 2027) plus four option years through August 2, 2031. Service requirements include one annual preventive maintenance visit, unlimited emergency service calls with 48-hour guaranteed response time for Monday-Friday calls excluding holidays, all OEM replacement parts (excluding consumables), all labor and travel expenses, software revisions, unlimited telephone support, and unlimited on-site applications troubleshooting. Only factory OEM-certified technicians are authorized to perform service work. All travel, lodging, and per diem costs must be included in the firm-fixed price.
The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance); PSC is J066. Award will be made to the lowest-priced offeror meeting all technical requirements on a pass/fail basis. Quotations must include SAM.gov UEI number, technical documentation with meets/does not meet statements for all specifications, total aggregate pricing for the Base Year and all option years, estimated delivery timeline, and 60-day price validity. Service Contract Act prevailing wage rates apply to Iowa Story County occupational classifications.
Notice text
2 versions
Update #2 · Latest ·
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0585 is issued as a Request for Quotation (RFQ) for an annual service contract for a Roche IHC Discovery ULTRA.
This acquisition is not set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811210 The small business size standard is $34M This acquisition is an unrestricted requirement. All responsible sources may submit a quotation which will be considered by the agency.
Update #1 ·
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0585 is issued as a Request for Quotation (RFQ) for an annual service contract for a Roche IHC Discovery ULTRA.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811210. The small business size standard is $34M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
The USDA, ARS, in Ames, IA has a new requirement for an annual service contract for Roche Diagnostics Ventana Discovery Ultra automated IHC/ISH Stainer, that meets the following, and the attached SOW:
Covered components will include:
- Roche IHC Discover ULTRA System (SN: 330127)
- One Computer Workstation
- All OEM replacement parts
- All labor and travel expenses
- One (1) Annual Preventative Maintenance
The intent is to award a contract of a Base Year plus 4 Option Years. Estimated dates:
Base Year – 5-18-26 to 5-17-27
Option Year 1 – 5-18-27 to 5-17-28
Option Year 2 – 5-18-28 to 5-17-29
Option Year 3 – 5-18-29 to 5-17-30
Option Year 4 – 5-18-30 to 5-17-31
Award Type
The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.
Evaluation and Basis for Award
The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
The Government will conduct a comparative evaluation of quotes to select the Contractor that is best suited to fulfill the requirement. The evaluation factors are: Price and Technical Capability. The Government reserves the right to select a quote that represents a superior technical solution, even if it is not the lowest priced.
Submission Requirements:
To be considered, provide a quote on company letterhead including:
- Vendor Details: SAM.gov UEI Number.
- Technical Documentation: Descriptive material, copies of current OEM Service Certifications, and a "meets/does not meet" statement for the minimum specifications.
- Pricing: The total aggregate price for the Base Year and all Option Years (complete section 5.0 of the SOW).
- Timeline: Estimated lead time/delivery date.
- Validity: Quote must be valid for at least 60 days.
Offerors shall identify where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein.
Please ensure all email correspondence includes the solicitation number in the subject line. Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.
QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, May 7th, 2026. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.
QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, May 11th, 2026.
Delivery Address:
USDA-NADC
1920 Dayton Avenue
Ames, IA 50010.
Files
| File | Type | Posted |
|---|---|---|
| SCA Wage Rates.pdf | ||
| RFQ 1232SA26Q0585 - Amendment 1.pdf | ||
| SCA Wage Rates.pdf | ||
| RFQ 1232SA26Q0585.pdf |
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