Annual maintenance NEO 80000E tape library

The US Geological Survey's Office of Acquisitions and Grants is seeking an Annual Maintenance Agreement for an Overland-Tandberg NEO 8000e Tape Library through Request for Quotation 140G0325Q0211. The procurement covers comprehensive maintenance services including phone, email, and on-site technical support during regular business hours, with requirements to replace or repair failed hardware components for the specialized tape library system. Offerors must demonstrate recent and relevant experience, with preference given to contractors who have performed similar work with federal agencies, and must submit various documentation including a signed SF 18 form, FAR provisions, fixed-price quotations, and proof of System for Award Management registration. The evaluation will utilize a best value approach considering recent and relevant experience as the primary factor, supplemented by pricing considerations and past performance assessment through the Contractor Performance Assessment Reporting System. All quotations must be submitted electronically to Contracting Officer Charlan Fejarang by August 11, 2025, at 12:00 PM PDT, with hardcopy submissions explicitly prohibited.

This solicitation is designated as a total small business set-aside under NAICS code 541519 for Other Computer Related Services. The contract structure includes a base year of maintenance plus two optional one-year renewal periods, with the initial performance period running from August 15, 2025, to August 14, 2026, and potential extension through August 14, 2028. The maintenance agreement covers one NEO 8000e tape library system equipped with 180 slots, two LTO-7 tape drives, and four LTO-6 tape drives. All services will be performed at the USGS Astrogeology Team facility located in Flagstaff, Arizona. The solicitation documents do not specify contract values or identify any incumbent contractors, and no potential offerors or current service providers are mentioned in the available materials.