American Spaces Administrative Management Services
Closed Solicitation Posted
- Solicitation number
- 19KZ1025Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561110 Office Administrative Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Astana Astana Kazakhstan
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Astana, Kazakhstan is seeking administrative management services for eight American Spaces located across Kazakhstan in Astana, Aktobe, Karaganda, Kostanay, Oral, Oskemen, Pavlodar, and Petropavl through this Department of State solicitation. The contractor will be required to deliver programming supporting U.S. priorities, host monthly thematic programs with 25-30 participants, organize America250 Celebration events, provide professional development for coordinators, conduct in-country training, and supply branded promotional materials designed using Embassy-provided logo templates. Key qualifications include having an established business presence in Kazakhstan or establishing an office within 30 days of award, providing a program manager preferably based in Astana who will conduct at least one site visit per year, and ensuring at least one person remains in Kazakhstan to monitor administrative support. The contract will be evaluated using lowest technically acceptable price criteria, with assessment based on technical capability, past performance, and compliance with solicitation requirements. The original submission deadline was September 22, 2025 at 3:00 PM local Astana time, though the solicitation notice indicates a due date of September 26, 2025.
This opportunity does not utilize any set-aside designations and is open to full and open competition. No incumbent contractors or potential contractors are specifically identified in the solicitation materials. While specific award values are not disclosed, the contract structure includes multiple Contract Line Items (CLINs) for programming, training, and materials with pricing to be determined by offerors, and payment will be made in U.S. dollars under a firm fixed price arrangement. The contract performance period spans one year from October 1, 2025 to September 30, 2026, covering administrative management of eight American Spaces with coordinators who will be staff of local partner host institutions such as libraries. All contract performance will take place in Kazakhstan, with the contractor required to manage programming across multiple cities while maintaining oversight from a program manager based in Astana.
Notice text
The U.S. Embassy in Astana, Kazakhstan requires administrative management services for eight American Spaces located in Astana, Aktobe, Karaganda, Kostanay, Oral, Oskemen, Pavlodar, and Petropavl.
Enclosed is a Request for Quotations (RFQ) for Operation of American Corners in Astana, Aktobe, Karaganda, Kostanay, Oral, Oskemen, Pavlodar, and Petropavl. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest technically acceptable price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 22, 2025, at 3pm of Local Astana time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for 19KZ1025Q0009 Language Instruction Service to US Embassy Astana at Koshkarbayev Avenue, Building #3.
OR
Your quotation must be submitted electronically to AstanaGSOProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19KZ1025Q0009 QA 2.pdf | ||
| 19KZ1025Q0009 QA.pdf | ||
| 19KZ1025Q0009_Solicitation.pdf |
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