America250 Promotional Items
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0015
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 459999 All Other Miscellaneous Retailers
- Place of performance
- Tokyo Tokyo Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotations for America250 promotional items to support public diplomacy activities at the U.S. Mission Japan. The solicitation covers twelve product categories including caps, baseball and stand sets, paper fans, denim tote bags, whiskey glasses, happi coats, pens, notebooks, wooden omamori, and commemorative pins, with each item requiring a minimum order of 200 units. Quoters must submit original designs incorporating the America250 logo and U.S. Mission Japan markings, provide pre-production samples for approval before mass production, and comply with strict branding and quality specifications. The contract will be awarded to the lowest-priced, technically acceptable, and responsible offeror based on initial quotations, though discussions may be held with companies in the competitive range if necessary. The quotation deadline has been extended to 12:00 noon Japan Standard Time on Friday, March 13, 2026, with electronic submissions required via email to Masao Chuma at ChumaMX@state.gov; the deadline for submitting questions was February 24, 2026.
This solicitation contains no set-aside designations and identifies no incumbent contractors. The contract is structured as an indefinite-delivery indefinite-quantity (IDIQ) agreement with a firm-fixed-price basis, with a contract value range of $15,000 to $350,000 USD and a performance period extending through January 31, 2027. Individual task orders are anticipated to range from 200 to 2,500 units per item as program needs arise. Delivery is required FOB Destination to Tokyo, Japan, with the soonest possible delivery requested, and manufacturing outside the United States, including in China, is acceptable provided all specifications and requirements are met. All U.S. contractors must be registered in the System for Award Management (SAM) prior to quotation submission, while overseas contractors are recommended to register prior to contract award. Foreign firms must submit pricing in Japanese Yen while U.S. firms may submit in U.S. dollars.
Notice text
Enclosed is a Request for Quotations (RFQ) for the subject America250 Promotional Items to support the U.S. Mission Japan. If you would like to submit a quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown on the cover letter.
All responsible sources may submit a quotation, which will be considered.
The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
All U.S. Contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
It is recommended for oversea Contractors to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to an award of the contract.
Electronic Submission/Responses: This opportunity allows for electronic responses. Your quotation must be submitted electronically to Masao Chuma via email to ChumaMX@state.gov. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| America250 Promotional Items | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Freedom 250 Reception and Fireworks Event | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity