Alfalfa hay from 2024 harvest, delivered, for the USDA, ARS in Dubois, ID

This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is12905B24Q0141 and is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-05.

This solicitation is issued as a total small business set-aside.   The associated NAICS code is 111940, Hay Farming the small business size standard is $2.5 million dollars.

List CLINS, item descriptions, quantities and units of measure:

CONTRACT LINE

ITEMS

DESCRIPTION

QTY

UOM

0001

Alfalfa hay delivered to the U.S. RSPERS-HQ facility

360

Ton

0002

Alfalfa hay delivered to the U.S. RSPERS-Mud lake feedlot

65

Ton

0003

OPTIONAL Alfalfa hay delivered to the U.S. RSPERS-HQ facility

60

Ton

0004

OPTIONAL Alfalfa hay delivered to the U.S. RSPERS-HQ facility

30

Ton

0005

OPTIONAL Alfalfa hay delivered to the U.S. RSPERS-Mud lake feedlot

30

Ton

0006

OPTIONAL Alfalfa hay delivered to the U.S. RSPERS-Mud lake feedlot

30

Ton

Description/Statement of Work/Specification:

Please see attached Statement of Work.

Date(s) and place(s) of delivery and acceptance:

Deliveries can begin upon notification of quote acceptance and must be completed by September 25, 2024.

This requirement shall be FOB Destination.

FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.

Evaluation:

For the evaluation criteria, please see the attached RFQ terms and conditions.

Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov.  An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.

We anticipate that there will be slight variations in tonnage load by load.  Quantity variance shall be no greater than 20 tons at Dubois HQ location, CLIN 0001 and 7 tons at Mud Lake Feedlot, CLIN 0002.  The Contractor is responsible for removing any quantity of alfalfa hay that exceeds the allowable variance.  For the optional deliveries, the quantity variance shall be no greater than 6 tons on CLIN 0003, and no greater than 3 tons on CLINS 0004, 0005 and 0006. 

NOTE:  This is a firm, fixed price contract.  Therefore, while we can accept a variance in quantity delivered, we will pay for only the quantity awarded.    We will not pay more or less, regardless of the amount of the variance.  As noted elsewhere,  the Contractor is responsible for removing any amounts that exceed the allowable variance.

The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.

Date, time and place offers are due.

Offers are due by July 23, 2024 at 3pm EDT.

Submit offers to the following e-mail address(es), by the offer due date and time:

Shelley Steen at shelley.steen@usda.gov

Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.

Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen at shelley.steen@usda.gov] no later than Wednesday, July 19, 2024.