2024 Alfalfa SOW.pdf

The USDA, Agricultural Research Service has a need to purchase a total of 360 tons of Alfalfa Hay delivered to the Headquarters Facility, Dubois, Idaho and 65 tons of Alfalfa Hay delivered to the

Mud Lake Facility, Mud Lake, Idaho

Depending on Funding Availability, ARS would like to include 4 Options for additional Hay:

Option #1: 60 tons Alfalfa Hay delivered to Headquarters Facility, Dubois, ID

Option #2: 30 tons Alfalfa Hay delivered to Headquarters Facility, Dubois, ID

Option #3: 30 tons Alfalfa Hay delivered to Mud Lake Facility, Mud Lake, ID

Option #4: 30 tons Alfalfa Hay delivered to Mud Lake Facility, Mud Lake, ID

LOCATION: U. S. Sheep Experiment Station, MUD LAKE Facility, 1 Mile West of Mud Lake, Idaho on Highway 33.

LOCATION: U. S. Sheep Experiment Station, Headquarters Facility, Dubois, ID

4 miles North of Dubois Idaho, on Interstate 15; take Exit 172 and proceed 2 miles East

Below are specifications for delivery of the Alfalfa Hay at both locations:

Bale Size: Square Bale, 4ft x 4ft x 8ft, tied with twine (commonly referred to as a 1-ton bale)

Quantity variance shall be no greater than 20 ton at Dubois and 7 tons at Mud Lake on the

Base Contract. Contractor is responsible for removing any amounts that exceed the allowable variance.

For the Options, the quantity variance shall be no greater than 6 tons on Option 1.

For Options 2 through 4, the quantity variance shall be no greater than 3 ton for each option.

QUALITY

USDA Fair or greater 100% Alfalfa hay, harvested in the 2024 Growing season, with a RFV of

130% or greater. Exception includes less than 5% grass. Alfalfa hay must be free from spotted knapweed, leafy spurge, mold, excessive weeds, and other foreign matter (e.g., wire, bulk twine, sand, metal, garbage, etc.). Producer supplied RFV analyses will be accepted from certified labs.

Prior to bid acceptance, the proposed hay will be inspected by USDA/ARS personnel. The average of the stacks inspected will be used to determine if hay meets the specifications.

DELIVERY

Hay is to be delivered, unloaded and stacked four bales high on designated storage pads at each location. Contractor is required to furnish necessary equipment to complete this requirement.

A weigh slip from a certified scale must accompany each delivery. Weigh slips must show tare and gross weight.

Delivery can begin upon notification of bid acceptance (no later than August 5, 2024) and must be completed by September 27, 2024.

Deliveries will be accepted 7:30 a.m. to 2:30 p.m. on Monday through Friday and should be coordinated with the USDA/ARS 24 to 72 hours in advance. NO DELIVERIES AFTER 2:30

PM.

To preserve the quality of the hay, a tarpaulin must cover all deliveries that occur during rain or snow.

Deliveries are subject to inspection by USDA/ARS personnel, and hay not meeting the specifications will be refused; it will be the responsibility of the producer to remove refused hay.