ALFALFA HAY, Elm Creek NE

The Bureau of Land Management Wyoming Region is soliciting bids for alfalfa hay to support the Wild Horse and Burro Program facility in Elm Creek, Nebraska. The contract requires delivery of up to 1,982 tons of large round bales and 18 tons of small square bales of alfalfa hay annually over a base year plus two optional years. The hay must meet strict quality standards including 16% or higher protein content, a Relative Feed Value of 125 or higher, less than 5% weed and grass content, and must be domestically grown, leafy, green, and well-cured. Deliveries will be made on an as-needed basis during normal business hours, Monday through Friday, with contractors required to coordinate with the Contracting Officer Representative and provide certified weigh tickets. The amended solicitation deadline requires bids to be submitted electronically by August 12, 2025, at 8:00 AM MT, with bid opening conducted via conference call. The evaluation will be based on pricing submissions using the provided pricing sheet format, with contractors invoiced only for actual quantities delivered and accepted.

This procurement is designated as a 100% small business set-aside under NAICS code 111940 (Hay Farming) with a size standard of $2.5 million. The current incumbent contractor is Ulmer Hay & Cattle Company, LLC, which held the previous contract valued at $345,180 for fiscal year 2024. The total potential contract value spans three years with annual delivery requirements that could reach approximately 2,000 tons of hay products combined. Performance will take place at the BLM Mid-Continental Facility located at 5050 100th Road, Elm Creek, Nebraska. The contract includes provisions for potential price adjustments during officially declared disasters that affect hay production, and the government will conduct pricing reviews before exercising option years to consider market conditions, inflation, and economic factors. The three-year contract structure allows for continuity of hay supply to support the ongoing Wild Horse and Burro Program operations at this Nebraska facility.