Alfalfa Hay - Clay Center, NE
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0230
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 111940 Hay Farming
- PSC
- 8710 Forage And Feed
- Place of performance
- Clay Center, Nebraska 68933, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking 2000 tons of high-quality alfalfa hay for delivery to the Roman L. Hurska U.S. Meat Animal Research Center in Clay Center, Nebraska. The procurement requires large round or square bales of grinding quality alfalfa hay meeting specific technical specifications including a minimum of 16% crude protein, Total Digestible Nutrients between 55-60%, and weighing at least 1000 pounds per bale from the 2024 crop year. The government will evaluate quotes using a Lowest Price Technically Acceptable (LPTA) methodology, assessing technical capability on a pass/fail basis and price as the determining factor among technically acceptable offers. Questions regarding the solicitation must be submitted in writing by June 21, 2025 at 9:00 a.m. CT, and quotes are due by June 24, 2025 at 2:00 p.m. CT via electronic submission to laura.nessa@usda.gov. Delivery must be completed within 60 days of contract award on an FOB Destination basis.
This procurement is structured as a small business set-aside under NAICS code 111940 (Hay Farming) with a small business size standard of $2.5 million. No incumbent contractors or current service providers are identified in the solicitation documents. While no specific contract value or budget range is disclosed, the requirement for 2000 tons of high-quality alfalfa hay represents a substantial agricultural procurement. Delivery must occur within normal business hours (7:00 a.m. to 3:30 p.m., Monday through Friday) with truck drivers required to coordinate delivery times with USMARC personnel. The place of performance is Clay Center, Nebraska, where each load must be weighed using certified scales and accompanied by scale tickets showing gross, tare, and net weight, with any hay loads not meeting specifications subject to rejection.
Notice text
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0230 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-04 dated June 11, 2025.
This solicitation is issued as a small business set-aside. The associated NAICS code is 111940 the small business size standard is $2.5M.
Description/Statement of Work/Specification:
Alfalfa Hay for the USDA ARS in Clay Center, NE.
Date(s) and place(s) of delivery and acceptance:
Delivery no later than 60 days after award.
This requirement shall be FOB Destination.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Quotes are due 06/24/2025, at 2 p.m. CT and must be submitted Laura Nessa electronically to laura.nessa@usda.gov.
Submit quotes to the following e-mail address(es), by the quote due date and time: laura.nessa@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
For information regarding this synopsis/solicitation, please contact Laura Nessa electronically to laura.nessa@usda.gov. Only written submitted questions will be given a response and questions received after 06/21/2025, at 9:00 a.m. CT may not receive a response.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
This notice does not obligate the Government to award a contract, nor does it obligate the Government to pay for bid/proposal preparation costs.
Files
| File | Type | Posted |
|---|---|---|
| Clauses and Provisions - 1232SA25Q0230.pdf | ||
| Attachment 1 - Minumum Specifications.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Alfalfa Hay - Clay Center, NE | Award Notice | |
| This notice | Solicitation |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity