AJ11--Preventive Maintenance Agilent Seahorse XFe24 Analyzer VAMC Baltimore, MD

Summary:

Service and Preventative Maintenance contract for the Agilent Seahorse XFe24 Analyzer which measures the oxygen consumption rate and extracellular acidification rate of live cells located in the core laboratory of the Research and Development Service located at 10 North Greene St, room 3C-113, Baltimore, MD 21201.

The core laboratory is a major operational hub for histology and other laboratory services offered the Principal Investigators of the VA Maryland Health Care System research enterprise. The Agilent Seahorse XFe24 Analyzer is a piece of equipment all funded investigators can use to accurately and rapidly measure changes in cell metabolism by examining cell signaling, proliferation, activation, toxicity and biosynthesis.

Description of Work:

The contractor will provide the following services:

For the period of performance the vendor will provide an annual preventive maintenance service visit to ensure component calibration and optimization by trained and authorized service technicians. The equipment to be serviced by this purchase is an Agilent Seahorse XFe24 Analyzer, serial number 420039, originally costing $198,088. This will be a base plus 4 option year contract.

5. Specific Tasks: The primary task to be accomplished is to maintain the equipment within normal operating parameters to ensure accurate data collection by a very sensitive device.

5.1 Task 1 on-site pre-inspection:

If necessary, beyond being provided the manufacturer, model, serial number and any other requested information for the Agilent Seahorse XFe24 Analyzer, the vendor will perform an on-site pre-inspection to finalize pricing for the preventative maintenance agreement.

Deliverables:

On-site pre-inspection to determine pricing (if necessary).

5.1 Task 2 Annual on-site inspection:

Coverage will include an annual on-site preventative maintenance calibration visit to repair or replace all the necessary components required for the Agilent Seahorse XFe24 Analyzer to perform within established parameters.

Deliverables:

Upon completion of the routine Preventive Maintenance inspection the vendor will provide a written summary of all tasks accomplished, including any observations and recommendations concerning any associated equipment and systems.

5.1 Task 3 technical support service and software updates:

Coverage will include customer technical support line for the laboratory manager to contact and troubleshoot problems with and software updates to maintain functionality.

Deliverables:

Vendor will provide technical service line and software updates.

5.1 Task 4 Original Equipment Manufacturer (OEM) license for Agilent devices:

Vendor must be authorized to perform preventative maintenance on Agilent devices.

Deliverables:

Provide proof of OEM license.

6. Performance Monitoring: The Core Laboratory Manager will oversee the maintenance of the equipment and will address any issues directly with the vendor. The Lab Manager will discuss with the COR any performance issues relative to this contract.

7. Security Requirements: Vendor service technicians are to have identification badging visible on their person while on VA premises, and are subject to Federal Installation Security Requirements, including inspection of any containers, equipment or vehicles as required.

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to perform at the Research and Development Service located at 10 North Greene St, room 3C-113, Baltimore, MD 21201.

Please respond to this RFI/Sources Sought 36C24524Q0714 with your:

1. Business name (including Unique Entity ID (SAM.gov), business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and person

of contact (including telephone number & email address).

2. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities & equipment.

3. GSA contract number to include NAICS (if applicable).

4. Brief Summary of capabilities that your company can/cannot provide.

Responses must be submitted by 4:00 PM (ET) July 23, 2024. Responses to the

information requested above must be submitted via email to Crystal.Brown5@va.gov

5. Answer to questions below:

-Do you intend to self-perform this effort?

-If you are located outside the state of Maryland, how will you self-perform?

-Or do you intend to self-contract work under this contract?

-If you intend to subcontract work on this contract, how will you ensure compliance with the limitations on subcontracting?

Please include 36C24524Q0714 in the email subject to ensure that messages aren t overlooked.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of the preparation of responses submitted as a result of this notice.

Crystal Brown

Contracting Officer

VHA, NCO 5

Crystal.Brown5@va.gov