Air University Auditoriums and Conference Rooms Maintenance Plan
Closed Pre-Solicitation Posted
- Solicitation number
- FA330026RFI0005
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Montgomery, Alabama 36112, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command is seeking a contractor to provide comprehensive maintenance and repair services for audio-visual systems across Air University facilities at Maxwell Air Force Base and Gunter Annex in Montgomery, Alabama. This Firm Fixed Price contract requires the contractor to conduct routine preventative maintenance on all A/V equipment in approximately 21 auditoriums, 237 classrooms, and 43 conference rooms, in addition to responding to unscheduled repair requests. Key qualifications include current professional certifications (CTS-I and CTS from InfoCom), factory certifications for installed control systems, and the ability to maintain 100% comprehensive warranty management of existing systems while providing all personnel, parts, equipment, and software at no additional cost. The contractor must schedule preventative maintenance at minimum every 90 days during business hours (Monday-Friday, 7:00 AM-5:30 PM CST), maintain one-hour callback response times for telephone support, and deliver 48-hour on-site response capability for emergency repairs. The Sources Sought deadline is March 6, 2026, with the anticipated base performance period running from August 1, 2026 through July 31, 2027, followed by four optional one-year renewal periods.
No small business set-aside has been established for this opportunity, though the government encourages all interested parties, including small businesses and firms with socio-economic designations (8(a), HUBZone, Women-Owned), to participate in the market research response. The specific contract award value has not been disclosed in this pre-solicitation notice. The contractor's responsibilities encompass a substantial scope of work across multiple facility types, with auditoriums ranging in capacity from 48 to 1,165 people and support spaces accommodating 15-30 occupants. Additionally, the contractor must comply with all Maxwell AFB security protocols, obtain appropriate base identification and vehicle passes, and submit quarterly and annual service reports documenting help desk activities, maintenance activities, and recommendations for system improvements. The classified NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), with the corresponding PSC code J059 (Maint/Repair/Rebuild of Equipment - Electrical and Electronic Equipment Components).
Notice text
Sources Sought Synopsis
This Sources Sought notice is issued for informational and planning purposes only. It does not constitute a Request for Proposal (RFP) or commit the government to award a contract.
Potential sources responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.
Requirements Overview
This requirement is for maintenance and repair of the audio-visual systems for Air University (AU) facilities at Maxwell Air Force Base and Gunter Annex in Montgomery, AL. This includes auditoriums, conference rooms, and classrooms. AU has approximately 21 auditoriums, 237 classrooms, and 43 conference rooms. Auditoriums range in capacity from 48 to 1165 people. Classrooms and conference rooms vary in size but typically have a capacity of 15-30 people.
The contractor will be required to conduct regular routine maintenance for the audio-visual equipment in all Air University facilities. Additionally, contractor will be required to respond to requests for repair services as needed. This includes diagnosing the problem and coordinating the repair as required. To accomplish this task, the contractor must make frequent trips to Maxwell AFB and Gunter Annex.
See attached draft PWS for details of this requirement.
Anticipated Award Details
Type of Contract: Firm Fixed Price (FFP)
Anticipated Period of Performance: Base period of 01 August 2026 through 31 July 2027, with the potential for four (4) one-year option periods.
Performance Locations: Maxwell AFB and Gunter Annex, Montgomery, AL.
Socio-Economic Considerations
No small business set-aside determination has been made at this time. Interested offerors, including small businesses, are strongly encouraged to include their socio-economic status in their response (e.g., Small Business, 8(a), HUBZone, Woman-Owned, Service-Disabled Veteran-Owned). Contracting officials will determine the appropriate acquisition strategy based on the results of this market research.
Submission Instructions
Potential sources are requested to submit a capability statement which includes the following:
- Company Name:
- Address:
- Point of Contact:
- CAGE Code:
- A brief description of your capability to perform the required services.
- Confirmation of ability to perform work at Maxwell AFB and Gunter Annex.
- Socio-economic status (e.g., small business type, if applicable).
- Business size according to the North American Industry Classification System (NAICS) code for this effort (anticipated to be 811210 – Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million).
Files
| File | Type | Posted |
|---|---|---|
| PWS-AV Maintenance.pdf |
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