AMENDED* - AI Ambient Dictation Software
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24425Q0570
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Pittsburgh, Pennsylvania 15215, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 4 is seeking to procure a Commercial-Off-the-Shelf (COTS) AI Ambient Dictation Software solution for nine medical centers within VISN 4. The primary objective is to acquire an advanced generative AI technology that can transcribe clinical encounters and generate clinical documentation in near real-time. The software must interface seamlessly with the VA Electronic Health Record (EHR), allowing providers to initiate encounter recording without manual patient information entry and automatically draft clinical notes. Vendors are required to provide capabilities statements, include informal pricing estimates, and indicate their SaaS and FedRAMP approval status. The sources sought notice is designed to conduct market research and understand current market capabilities, with responses due by May 14, 2025, at 1:00 PM EDT.
There are currently no specific set-aside designations for this contract opportunity. The procurement targets approximately 800 physicians and 2,500-3,000 full-time providers across the VISN 4 medical centers, with a planned phased implementation beginning in primary care settings. While specific award values are not explicitly stated, the contract is structured as a firm fixed-price arrangement with a base year and four potential option years. The AI dictation software must demonstrate capabilities in diverse clinical environments, including areas with poor wireless signals and ambient noise, and provide advanced features such as populating structured fields, generating unsigned orders, and assisting with medical coding and billing. The VA's ultimate goals include increasing provider efficiency, reducing documentation burnout, and improving overall clinical documentation processes through innovative AI technology.
Notice text
2 versions
Update #2 · Latest ·
**PLEASE REFER TO THE ATTACHED AMENDMENT 36C24425Q0570 0001 WHICH INCLUDES VENDOR Q&A AND EXTENDS THE DUE DATE FOR RESPONSES.**
THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment.
The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources to perform a firm fixed price contract for procurement of AI Ambient Dictation Software for all nine VISN 4 Medical Centers:
DRAFT REQUIREMENTS DESCRIPTION (NOT COMPREHENSIVE)
The Department of Veterans Affairs, Network Contracting Office 4 is seeking to procure a contract for AI Ambient Dictation Software for all nine medical centers in VISN 4.
DESCRIPTION
The Department of Veterans Affairs, Network Contracting Office 4, has a requirement for a firm fixed price contract for AI Ambient Dictation Software.
The Contractor shall provide a Commercial-Off-the-Shelf (COTS) AI Ambient Dictation Software solution that utilizes state-of-the-art generative AI technology to transcribe clinical encounters and generate clinical documentation of the encounter from the transcript. The AI tool will interface with the VA Electronic Health Record (EHR) to support clinician workflows such that providers can initiate encounter recording without manual entry of patient identifying information. The AI tool will extract critical information from the EHR and insert draft notes into the EHR without copy and paste manual effort.
SCOPE OF WORK:
The AI Ambient Dictation Software system shall run passively on Government equipment during clinical encounters and generate draft clinical documentation following the encounter in near real-time. The system shall work in a variety of clinical settings, including those with poor wireless signals and/or poor cellular data, as well as in a variety of room sizes and setups, including those with ambient noise. Clinical staff shall be able to edit notes prior to signing in the EHR, and this process shall not require manual copying and pasting of information.
The system shall provide features consistent with leading ambient dictation technologies and functionality shall remain current with advances in the technology. Other features of interest in populating structured fields such as nursing flowsheets and templates/clinical reminders, generating unsigned orders for review and assisting with coding of patient encounters for billing purposes.
Prospective vendors shall indicate in their response the status of their SaaS approvals and FedRAMP approvals.
Informal pricing estimates shall be included with your response due to this product being new to the market and there is no historical pricing data available.
PLEASE REFER TO ATTACHED DOCUMENT FOR COMPLETE DETAILS
Update #1 ·
THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment.
The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources to perform a firm fixed price contract for procurement of AI Ambient Dictation Software for all nine VISN 4 Medical Centers:
DRAFT REQUIREMENTS DESCRIPTION (NOT COMPREHENSIVE)
The Department of Veterans Affairs, Network Contracting Office 4 is seeking to procure a contract for AI Ambient Dictation Software for all nine medical centers in VISN 4.
DESCRIPTION
The Department of Veterans Affairs, Network Contracting Office 4, has a requirement for a firm fixed price contract for AI Ambient Dictation Software.
The Contractor shall provide a Commercial-Off-the-Shelf (COTS) AI Ambient Dictation Software solution that utilizes state-of-the-art generative AI technology to transcribe clinical encounters and generate clinical documentation of the encounter from the transcript. The AI tool will interface with the VA Electronic Health Record (EHR) to support clinician workflows such that providers can initiate encounter recording without manual entry of patient identifying information. The AI tool will extract critical information from the EHR and insert draft notes into the EHR without copy and paste manual effort.
SCOPE OF WORK:
The AI Ambient Dictation Software system shall run passively on Government equipment during clinical encounters and generate draft clinical documentation following the encounter in near real-time. The system shall work in a variety of clinical settings, including those with poor wireless signals and/or poor cellular data, as well as in a variety of room sizes and setups, including those with ambient noise. Clinical staff shall be able to edit notes prior to signing in the EHR, and this process shall not require manual copying and pasting of information.
The system shall provide features consistent with leading ambient dictation technologies and functionality shall remain current with advances in the technology. Other features of interest in populating structured fields such as nursing flowsheets and templates/clinical reminders, generating unsigned orders for review and assisting with coding of patient encounters for billing purposes.
Prospective vendors shall indicate in their response the status of their SaaS approvals and FedRAMP approvals.
Informal pricing estimates shall be included with your response due to this product being new to the market and there is no historical pricing data available.
PLEASE REFER TO ATTACHED DOCUMENT FOR COMPLETE DETAILS
Files
| File | Type | Posted |
|---|---|---|
| 36C24425Q0570 0001.pdf | ||
| 36C24425Q0570.docx | DOCX document |
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