Agency Conferencing Support Contract (PIKES - Programmatic and Institutional Knowledge Exchange Services)
Closed Pre-Solicitation Posted
- Solicitation number
- 80GSFC25R7013
- Agency
-
Goddard Space Center
National Aeronautics and Space Administration
- Responses due
- Set-aside
- Competitive 8(a)
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- Not on record
- Place of performance
- Greenbelt, Maryland 20771, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
NASA Headquarters and Goddard Space Flight Center are seeking a contractor to provide comprehensive conferencing and event management support through the Agency Conferencing Support Contract (PIKES). The contract will support NASA's need to host various administrative, scientific, and technical events including conferences, peer reviews, colloquia, symposia, and workshops at local, national, and international locations. Interested parties must submit a four-page capability statement by January 15, 2025, to Contracting Specialist Sol Shin, detailing their firm's qualifications, business size, revenue, employee count, ownership, small business certifications, years in business, and potential teaming partners. Evaluation will focus on firms' ability to perform all aspects of event planning and management as outlined in the draft Statement of Work. Respondents should demonstrate expertise in logistics coordination, site selection, travel arrangements, and comprehensive event support services.
The opportunity is set aside as a Competitive 8(a) procurement, meaning only Small Business Administration 8(a) certified firms are eligible to compete. The contract will require a Senior Project Manager and Senior Event Coordinator to manage event complexities, with contractors responsible for tasks including venue selection, room setup, audiovisual equipment management, registration processes, travel coordination, and post-event reporting. While no specific award value was disclosed, the contract will support events across multiple NASA centers with potential for substantial engagement involving subject matter experts from government agencies, private industry, research institutions, and universities. Interested 8(a) small businesses are encouraged to consider joint venture partnerships to strengthen their proposal. The government reserves the right to adjust competition levels and small business subcontracting goals based on the capability statements received.
Notice text
NASA Headquarters (HQ), Goddard Space Flight Center (GSFC), and other NASA Centers sponsor and host numerous events throughout the year to disseminate administrative, scientific, and technical information. They require logistical, coordination, and management support to successfully conduct these events which may be held at various locations including local, national, and international sites. The events are attended by subject matter experts and specialists from other agencies, state governments, private industry, research institutions, and universities and colleges throughout the United States, with frequent participation by persons from foreign countries. Events may include, but are not limited to conferences, peer reviews, colloquia, symposia, workshops, and various meeting formats.
NASA is seeking capability statements from interested parties from all SBA 8(a) certified firms for the purpose of determining the appropriate level of competition and/or small business subcontracting goals for this requirement. The Government reserves the right to consider an SBA 8(a) business set-aside based on responses hereto.
No solicitation exists at this time; therefore, do not request a copy of the solicitation. If a solicitation is released, it will be synopsized in Sam.gov. It is the potential offeror's responsibility to monitor Sam.gov for the release of any solicitation or synopsis.
Interested offerors/vendors having the required specialized capabilities to meet the above should submit a capability statement of four (4) pages or less indicating the ability to perform all aspects of the effort described in the attached draft Statement of Work (SOW).
Responses must include the following: name and address of firm; size of business; average annual revenue for the past three years; number of employees; ownership; all types of small business categories for which they qualify for (i.e., 8a, WOSB, VOSB, SDVOSB, HUBZone, SDB, etic.); number of years in business; affiliate information: parent company, joint venture partners; accounting system approval status (complete, pending [identify tentative date for which approval will be complete], no approved accounting); and potential teaming partners. Small businesses interested in this opportunity may decide to partner in a joint venture with other 8(a) small businesses.
All responses are due COB January 15th, 2025, to the Contracting Specialist via email, Sol Shin sol.shin@nasa.gov.
This Sources Sought notice is not to be construed as a commitment by the Government, nor will the Government pay for the information submitted in response to this notice.
Files
| File | Type | Posted |
|---|---|---|
| DRAFT SOW 2024.pdf |
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