Administrative Support Services for the Bemidji Area Office

The Indian Health Service is soliciting proposals to provide Administrative Support Services for the Bemidji Area Office through Request for Quotation (RFQ) 75H70526Q00014. The procurement seeks one qualified Administrative Support Assistant to perform routine administrative and clerical functions including general clerical support, telephone management, mail handling, correspondence preparation, filing system maintenance, meeting scheduling, travel documentation processing, data entry, and event support. Candidates must possess a high school diploma, demonstrate administrative or clerical experience, exhibit proficiency in Microsoft Office, and possess strong organizational and communication skills. The government will evaluate proposals based on past performance (weighted at 60%) and price (weighted at 40%), with offerors required to submit three relevant professional references demonstrating company experience and capability. The final proposal deadline is April 7, 2026 at 2:00 PM CST, following two amendments that clarified wage determinations and extended the original April 2, 2026 due date.

This is a 100% Indian Economic Enterprise (IEE) set-aside procurement, requiring all offerors to self-certify that their enterprise is at least 51% owned by a member of a federally recognized tribe and maintain this eligibility through contract performance. There is no incumbent contractor, as this represents a new requirement with no current contract in place. The position is structured as a firm-fixed-price contract for 12 months at 2,080 hours annually, with compensation governed by the Service Contract Act Wage Determination for Minnesota counties, establishing a base wage rate of $30.64 per hour for Administrative Assistants plus $5.55 per hour in Health & Welfare benefits. The performance location is Bemidji, Minnesota 56601, requiring on-site Monday through Friday work from 8:00 AM to 5:00 PM with no remote work options. Personnel must meet federal security requirements, including background checks and HHS-975 completion for PIV card access, and comply with HIPAA and the Privacy Act.