Administrative Support Services

Sources Sought Notice – Administrative Support Services

The General Services Administration is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having an interest and the resources to support this requirement for Administrative Support Services at the following locations in the states of Michigan (5), Wisconsin (1), and Minnesota (2). This requirement would replace an existing 5-year Administrative Support Services Contract.

Location 1

Patrick V. McNamara Federal Building
477 Michigan Avenue
Detroit, MI, 48226-2523

Location 2

Theodore Levin U.S. Courthouse
231 Lafayette Boulevard
Detroit, MI, 48226-2700

Location 3

985 Federal Building

985 Michigan Avenue

Detroit, MI, 48226

Location 4

Hart Dole Inouye Federal Center
74 North Washington Avenue
Battle Creek, MI, 49037-3086

Location 5

Gerald R. Ford Federal Building & U.S. Courthouse
110 Michigan Street, NW
Grand Rapids, MI, 49503-2313

Location 6

Milwaukee Federal Building & U.S. Courthouse

517 E. Wisconsin Avenue

Milwaukee, WI 53202

Location 7

Diana E. Murphy U.S. Courthouse

300 S. Fourth St.

Minneapolis, MN 55415

Location 8

Bishop Henry Whipple Federal Building

1 Federal Drive

Fort Snelling, MN 55111

This Sources Sought notice is for informational and planning purposes only. It does not constitute a Solicitation and is not to be considered as a commitment by the Government. All firms responding to this Sources Sought Notice are advised that their response to this notice is being used for market research purposes only. The information from this market research is for planning purposes only and will assist the Government in planning its acquisition strategy. This is strictly market research and responses should be limited to the requested information. Responses to this announcement will not be considered as an adequate response to any future announcement. The NAICS code for this requirement is 561110.

This will be a Performance-Based Contract which will focus on outcomes as opposed to prescriptive requirements. A high level of effective communication between the Government and Contractor is essential.  This Performance-Based requirement demands a greater emphasis by the Contractor on self-evaluation, robust quality control processes and oversight of administrative personnel to ensure the highest level of performance.  The Contractor must monitor administrative personnel performance, identify deficiencies, and implement corrective action, without reliance on Government oversight.

Required Administrative Support Personnel

Locations 1-8 – One (1) Secretary III per location

*See Department of Labor’s Secretary III Classification System
https://www.dol.gov/whd/regs/compliance/wage/p01311.htm

On-site supervision is not required however, a Project Manager or Supervisor shall be appointed/named to assure conformance with the contract requirements. 

Responsibilities of Project Manager/Supervisor:

This is the individual with overall responsibility for personnel working under this contract.

Shall coordinate with the Contracting Officer’s Representative (COR) regarding absences, scheduled or unscheduled of contract personnel and substitute personnel as provided.

Shall coordinate with the COR for the processing of security clearance for employees under contract as well as removal of employees (ensuring collection of HSPD-12 badges, Government issued equipment, etc.)

Promote healthy culture and work environment.

Ensure GSA customer needs are met.

Disseminate information to contract employees regarding building closures, inclement weather, suspension of performance, etc.

Provide to the COR monthly employee timesheets not later than the first (1st) working day following month end.

Timely submission of all required deliverables.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Capability Statement Information

Companies are encouraged to respond if they have the capability and capacity to provide the services.  However, be advised that generic capability statements are not sufficient for effective analysis of a respondent’s capacity and capability to provide the required services.  Responses shall directly demonstrate the company’s capability, experience, and/or ability to marshal resources to effectively and efficiently perform required services.

Response Submission

Responses to this Source Sought must be received no later than 3:00 PM EST, May 3, 2023 and emailed to kelley.walsh@gsa.gov.

Information should be included:

Company name

Mailing address

DUNS number

Company Point of Contact

Email address

Telephone number

Website

Small business status (inclusive of socioeconomic group if applicable)

Relevant, completed work which demonstrates capability to manage remote employees

Any other pertinent information

Point of Contact:

Kelley Ann Walsh, Contract Specialist

Northern Services Contracting Team

Acquisition Management Division

General Services Administration

100 E 5th St.

Cincinnati, OH 45202

Kelley.walsh@gsa.gov