AD / Gate to Gate Timing Services (Memorial Day Run)
Closed Solicitation Posted
- Solicitation number
- FA282326Q0069
- Agency
-
Air Force Test Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- PSC
- G003 Social- Recreational
- Place of performance
- Eglin AFB, Florida 32542, United States
- Points of contact
-
- Erik Owens erik.owens.8@us.af.mil (850) 882-0255
- A1C Emily Newton emily.newton.1@us.af.mil (210) 460-9398
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Test Center seeks gate-to-gate timing services for an annual memorial run at Eglin Air Force Base, Florida, with proposals due August 26, 2026, at 1:30 PM local time. This is an unrestricted acquisition under NAICS 711320, Promoters of Performing Arts, Sports, and Similar Events without Facilities, with PSC G003.
Place of performance is Eglin AFB, FL. The contract runs for a base year (April 1, 2027 through March 31, 2028) with four option years through March 31, 2032, using Firm Fixed Price pricing structured per registrant with separate administrative and processing fees. Delivery is required by May 22, 2027.
The contractor must provide a race website capturing participant information with PII security through encryption of social security numbers, driver's license numbers, and credit card data, plus online payment processing. The contractor supplies disposable RFID chip-scoring compliant with USA Track & Field Long Distance Running requirements and all RFID tags. Deliverables include web-based live race results during and immediately after the event displayed on either a 55-inch electronic interface or minimum three result-printing kiosks, backup equipment for RFID missing reads, and race results published within one week. The contractor also provides a race app for package pickup and bib assignment, technical support during pre-race planning and package pickup (1000–1600), post-race data management and corrections, on-site technical personnel, virtual race capability as an option, and contingency planning if the race is cancelled or postponed. The race is typically scheduled for the third Saturday in May between 0500 and 1200.
Inquiries direct to Emily Newton (emily.newton.1@us.af.mil, 210-460-9398) or Erik Owens (erik.owens.8@us.af.mil, 850-882-0255). Invoices submit to AP.INVOICES@AFSV.NET with copy to Lauren Grammier (lauren.grammier@us.af.mil, 312-875-2524).
Notice text
Timing Services for Anual Gate to Gate Memorial Run. Please see attached Statement of Work.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - FA282326Q0069.pdf | ||
| SOW.pdf |
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