AASF Fuel Farm Repairs
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W9124X25QA016
- Agency
-
Nevada National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Reno, Nevada 89506, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Nevada Army National Guard's 991st Aviation unit is seeking critical repairs to their Army Aviation Support Facility (AASF) Fuel Farm through the United States Property and Fiscal Office Purchasing and Contracting Division. The procurement involves two essential line items: replacement of an intermittent Scully Deadman switch that poses safety concerns when bypassed during refueling operations, and repair of a failing filter separator vessel that risks introducing dangerous particulates into aircraft fuel. The contract requires installation of new components including Velcon coalescer cartridges, separator cartridges, and gaskets, with all work to be completed within 90 days of award. Proposals will be evaluated based on price, technical requirements, and past performance, with technical requirements and past performance combined carrying approximately equal weight to price. Following two amendments that provided additional technical clarifications and photos of existing equipment, the final proposal submission deadline was extended to September 24, 2025, at 11:30 PM PDT due to fiscal year constraints.
This opportunity is designated as a total small business set-aside under NAICS code 811310 with a size standard of $45.0 million, and there is no current contract in place for these requirements. The Performance Work Statement specifies a firm fixed-price contract structure with a base period of one week and an estimated performance period running from September 22, 2025, through October 31, 2025, for both line items. Work will be performed at the Nevada Army National Guard AASF located at 20000 Army Aviation Drive in Reno, Nevada, where contractors must comply with facility operations manuals and obtain local background checks. The contract includes specific technical requirements such as installing four Velcon I-644MMTB Coalescer Cartridges, two Velcon SO-436V5 Separator Cartridges, and one Velcon G-2036 gasket, while ensuring the Scully SJ-4D model switch functions correctly in every refueling operation. Performance will be monitored through 100% inspection methods including daily fuel sampling to ensure aircraft fuel safety standards are maintained.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0002
Please see attachment labeled, "Questions from Industry part 2" for additional questions and photos.
The NVARNG is extending the Date Offers Due to:
9/24/2025 11:30 PM PDT.
We cannot extend the due date any further due to internal suspenses related to the end of the fiscal year.
End of Amendment 0002
-------------------------
Amendment 0001
The NVARNG received one question from industry.
Which specific Scully model is installed?
The customer subject matter expert was unavailable to answer the question, but a unit representative provided photes. Please see attachment labeled, "Questions from Industry."
End of Amendment 0001
-------------------------
The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the 991st AVN requires a replacement of the Scully Deadman switch to reliably pull fuel from the underground tanks into the refueling vehicles, and provide a safety stop to the fuel if there is an issue during refueling. Currently, the switch is intermittent and poses a safety concern as using the fuel farm requires the Deadman to be bypassed, removing that guard. The filter separator vessel is beginning to fail, increasing the potential for dangerous particulates to make it into Aircraft fuel.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 F-24 - Scully Deadman Switch Repair estimated Period of Performance (PoP) 22 September 2025 - 31 October 2025;
(2) LIN 0002 F-24 - Filter Separator Vessel Repair Estimated PoP 22 September 2025 – 31 October 2025.
52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(1) Price
(2) Technical Requirements
(3) Past Performance
Technical requirements and past performance, when combined, are approximately equal to cost or price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
See attached "PWS - Fuel Farm Fixes" and "Combined Synopsis Solicitation for Services W9124X25QA016" for a complete description of required services.
Update #2 ·
Amendment 0001
The NVARNG received one question from industry.
Which specific Scully model is installed?
The customer subject matter expert was unavailable to answer the question, but a unit representative provided photes. Please see attachment labeled, "Questions from Industry."
End of Amendment 0001
-------------------------
The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the 991st AVN requires a replacement of the Scully Deadman switch to reliably pull fuel from the underground tanks into the refueling vehicles, and provide a safety stop to the fuel if there is an issue during refueling. Currently, the switch is intermittent and poses a safety concern as using the fuel farm requires the Deadman to be bypassed, removing that guard. The filter separator vessel is beginning to fail, increasing the potential for dangerous particulates to make it into Aircraft fuel.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 F-24 - Scully Deadman Switch Repair estimated Period of Performance (PoP) 22 September 2025 - 31 October 2025;
(2) LIN 0002 F-24 - Filter Separator Vessel Repair Estimated PoP 22 September 2025 – 31 October 2025.
52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(1) Price
(2) Technical Requirements
(3) Past Performance
Technical requirements and past performance, when combined, are approximately equal to cost or price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
See attached "PWS - Fuel Farm Fixes" and "Combined Synopsis Solicitation for Services W9124X25QA016" for a complete description of required services.
Update #1 ·
The United States Property and Fiscal Office Purchasing and Contracting Division on behalf of the 991st AVN requires a replacement of the Scully Deadman switch to reliably pull fuel from the underground tanks into the refueling vehicles, and provide a safety stop to the fuel if there is an issue during refueling. Currently, the switch is intermittent and poses a safety concern as using the fuel farm requires the Deadman to be bypassed, removing that guard. The filter separator vessel is beginning to fail, increasing the potential for dangerous particulates to make it into Aircraft fuel.
(b) There is no current contract for this requirement.
(c) Dates with Line Item Numbers (LINs):
(1) LIN 0001 F-24 - Scully Deadman Switch Repair estimated Period of Performance (PoP) 22 September 2025 - 31 October 2025;
(2) LIN 0002 F-24 - Filter Separator Vessel Repair Estimated PoP 22 September 2025 – 31 October 2025.
52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(1) Price
(2) Technical Requirements
(3) Past Performance
Technical requirements and past performance, when combined, are approximately equal to cost or price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of provision)
See attached "PWS - Fuel Farm Fixes" and "Combined Synopsis Solicitation for Services W9124X25QA016" for a complete description of required services.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| AASF Fuel Farm Repairs | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Aerial refuel contr | Naval Supply Systems Command | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity