9905--Patient Digital Display Boards

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Patient Digital Display Boards. The system will be delivered to the Abie Abraham VA Healthcare Center, located in Butler, PA 16001.

VETERAN AFFAIRS MEDICAL CENTER, Butler, PA

STATEMENT OF NEED

GENERAL SCOPE

The government is in the process of acquiring Patient Digital Display Boards for our Abie Abraham VA Healthcare Center. Product will be delivered to our N. Duffy Site as specified in this document. All products will meet the VA specifications and high-quality threshold while integrating excellent environmental stewardship.

Product will be delivered to 353 N Duffy Road, Butler, PA, 16001.

PRODUCT

Item #1: Digital Display Boards

Qty 6

Size: 55 Digital Non-Touch Poster Kiosk

Single Sided

(2) 8W Speakers

LCD Screen

Android 11 OS

Caster Wheels

Includes the following software:

Windows Media Player / Xpress Content management Software

18 HDMI Cable

KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within (10) days of task order issuance, virtually or in person at the VA Butler HCC Campus located at 353 North Duff Road, Butler PA 16001.

Time and date will be determined by the VA point of contact.

Prime Contractor is to provide the following:

Itemized list of products

Order Confirmation for all manufactures.

Lead/delivery timelines.

Information on Installation team including lead/foreman

SUBMISSION OF QUESTIONS

All questions must be received by [date determined by acquisitions]. All questions submitted for this solicitation must be sent electronically to the following email address: [insert CO email or contact information here]. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer.

SUBMISSION OF QUOTATION

The contractor shall submit complete emailed electronic portable document format (pdf) or Microsoft Excel (xls) format of:

Schedule for all manufacturing times, shipping dates, delivery dates, and installation dates within 2 weeks of contract award.

Complete manufacturer s product specifications

Bill of materials tagged by CLIN/room number/department, etc.

Product literature and warranty information

Price quote with separate lines for labor/installation and any fees

DELIVERY and Installation

Delivery of furniture must be managed and completed in coordination with VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the vendor s expense. A project manager or project designer and installation foreman must be onsite during installation.

Deliveries must be scheduled through the interior design office before installation.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 339950, Sign Manufacturing. The Small Business Size Standard for this NAICS code is 500 employees.

PLEASE ANSWER THE FOLLOWING QUESTIONS:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this notice?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

Is the product you are providing information about made by a small business manufacturer or a large business?

Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of the job.

Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award.

Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on August 06, 2025. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for the award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.