9130--Propane Fuel Delivery

Effective Date: 04/18/2025

Revision: 02

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular SEP 2025 (eff. 09/18/2025).

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 324110 - Petroleum Refineries, with a small business size standard of 1,500 employees. The FSC/PSC is 9130 - Liquid Propellants and Fuels, Petroleum Base.

The Tomah VA Medical Center (VAMC), Facility Services, located at 500 E Veterans St., Tomah, WI 54660-3105 is seeking to purchase 10,000 gallons of propane fuel for the boiler plant.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Propane Fuel

10,000

GL

Fuel, propane, 10,000 gallons.

Delivery included at the following locations as needed and coordinated by Government representative, at the Tomah VA Medical Center, 500 E. Veterans St., Tomah, WI., 54660. B415 Boiler Plant.

Fuel delivery shall be coordinated with one of the following contracts POC's:

Rick Ickler - Maintenance Supervisor - 715-305-5909 - richard.ickler@va.gov.

Chris Wolf - Maintenance Supervisor - 608-399-9910 - christopher.wolf@va.gov.

Contractor shall provide a detailed bill of lading to contract POC's at time of delivery. Bill of lading shall include, at the minimum, the following:

Date of delivery.

Name of delivery technician.

Location of delivery.

Quantity of fuel delivered.

Signature of delivery technician

The purchase order/contract period of performance is 11/01/2025 09/30/2026.

Place of Performance/Place of Delivery

Address:

500 E Veterans Street

Postal Code:

54660-3105

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

VAAR 852.203-70, Commercial Advertising

VAAR 852.232-72, Electronic Submission of Payment Requests

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71, Rejected Goods (OCT 2018)

VAAR 852.247-71, Delivery Location (OCT 2018)

All quoters shall submit the following:

Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors, Attachment 1: Tailored FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor or reseller

Completed Buy American Certificate found at FAR 52.225-2, Buy American Certificate

Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent to the Contracting Officer, Erica Grimslid at Erica.Grimslid@va.gov.

Award will be based upon lowest price technically acceptable quote in accordance with the Simplified Acquisition Procedures of FAR 13.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm CST on October 10, 2025, at Erica.Grimslid@va.gov, hand delivery will be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Erica Grimslid

Contracting Officer

Network Contracting Office 12

Erica.Grimslid@va.gov