8415--Police Officer Equipment Issue and Alterations

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.

This is not a solicitation for proposals, proposal abstracts, bids, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested will assist the Government in determining the appropriate acquisition method.

Background

Jesse Brown Veterans Administration Medical Center Police Service (JBVAMC) is seeking an annual duty gear equipment contract to ensure the provision of required issuance for new hire police officers initial issue and police officer gear update/replacement in accordance with VA Directive and Handbook 0730 Appendix D. These costs far exceed what is reasonable under purchase card restrictions.

Materials

Part Number

Description/Part Number*

Headgear

Military Style Cap, Round Crown, Navy Blue, With Plastic Rain Cover, Black Visor, and Black Strap OR Western Style, Navy Blue, With Plastic Rain Cover. (Stiff Brim Campaign Style Hats and Baseball Caps Are Not Authorized)

Pullover Sweater

Navy, V-Neck, Rib Knit, 100% Wool, With Fabric Name Tag Patch and Epaulets

Windbreaker

Navy, 100% Nylon Shell, Zip-out Quilted Liner, Two Breast Pleated Pockets, Two Side Vent Zippers

Coat

Multipurpose, Thigh Length Parka Type, Nylon Shell With Zip-out liner, Orlon-Pile Collar, Navy Blue.

Rain Coat

Yellow, Navy, or Orange Nylon Material

Bicycle Uniform

Shirts, Short Sleeve Navy or White Knit Pullover, With Sewn-on-Uniform Badge on Front and POLICE in Contrasting Bold Lettering on Back.

Shorts, Navy, With Belt Loops, Plain Front Pockets, Two Back Pockets

Pants, Navy, With Belt Loops, Plain Front Pockets, Two Back Pockets

Wind breaker, Navy, With POLICE in White Bold Lettering on Back

Belt, Duty Nylon, With Nylon Accessories, Belt Keepers, Black Color

Headgear, Approved Protective Bicycle Helmet, White or Black With POLICE in Contrasting Bold Lettering on Both Sides

Bicycle Shoes, To Be Determined Locally

K9 Uniform

Shirt, Long Sleeve, Navy Blue Combat Cloth With Four Front pockets, With Sewn-on Shoulder Patches, Badge Patch And Fabric Name Tag

Trousers, Navy Blue Combat Cloth With Two Front Pockets, two Back Pockets, And Two On Seam Cargo Pockets.

Collar Pins, Metal, Nickel in Color, With Initial K-9

Belt, Duty Nylon, With Nylon Accessories, Belt Keepers, Black in Color

Headgear, Navy Ball Cap With Sewn-on Uniform Badge

Shoes To Be Determined Locally

Bullet Resistive Vest

(Fitted or Unfitted), Meeting National Bureau) Standards Class II, With a Minimum of Front, Rear, and Side Panels. (Authorized Only by Local Policy)

Patches

VA Police Officer Badge Patches For Outer Garment (Locally Procured and Issued as Needed, VA Headquarters Approved Only)

VA Police Officer Shoulder Patches (2 Per Shirt And Outer Garment, Locally Procured, VA Headquarters Approved Only)

Duty Belt: 1 l/2-inch, Smooth Leather or Simulated Leather, With Belt Keepers, Black Color.

Secondary Weapons

OC Projector With Smooth Black Leather Holster. MACE CASE-PL BLK HS MK3

Police Side Handle Baton With Holder

Handcuffs

7 to 10 Ounce, Hinge or Chain, With Two Keys. (Optional: Nylon Flex-cuff May Be Issued In Addition To The Handcuff) HANDCUFFS,ULTRACHAIN,STEEL,BLK, CUFFS,HINGE ULTRA,STEEL,BLACK

Handcuff Case

Smooth Black Leather, Fully Encasing Type Only

Flashlight

Two Cell, FLASHLIGHT PROTAC 2L-X With Holder. (Optional: Mini-Mag Flashlight With Holder LIGHT CASE,BW BK,SCORPION

Protective Glove Pouch

Black in Color, Belt Mount

Rank Insignia

Military Style Black, Nickel or Gold (Chief Only) Color Collar Pin-on as follow:

Patrolman: Collar Pins With Initial VAP . (Optional).

Lead Officer, Shift Supervisor, or Other Officer, Who Is One Grade Above the Journeyman Level: Sergeant Collar Insignia or Blue Chevrons With Black Trim, Sewn on Both Sleeves

Supervisor or Other Officer, Who is Two Grades Above the Journeyman Level: Single Bar Collar Insignia.

Supervisor or Other Officer, Who is Three or More Grades Above The Journeyman Level: Double Bar Collar Insignia.

Uniformed Assistant Chief: Collar Pins With The Words Assistant Chief

Uniformed Chief: Collar Pins With The Word Chief , Gold in Color

Name Tag

Pin-On Type:

Black Plastic, With White Lettering

OR

Metal, Nickel In Color With Black Lettering

OR

Metal, Gold In Color With Black Lettering (Chief Only)

Duty Belt

BELT-SAM BROWN-PL BLK VLCRO 38

Inner Belt

BELT-VLCRO INNR-PL BLK MD34-36

Patrol Bag

PROPPER PATROL BAG, BLACK

Magazine Holder

MAG HLDR DBL PL BLK HS 5906

Belt Keepers

BELT KEEPERS 4-PAK PL HDN

Narcan Pouch

NARCAN HOLDER, PL BLK VELCRO

Key Holder

SILENT KEY HOLDER PL BLK

Search Gloves

GLOVES, PURSUIT E5, COVERT, 11

Cold Weather Cap

L/XL WATCH CAP, NAVY, L/XL

Hearing Protection

TACTICAL 100 EARMUFF

Eye Protection

M-FRAME,HYB LENS GREY/CLEAR/VR

Rescue Knife

KNIFE,S&W 911,1ST RESPONSE,BK

Medical

C.A.T.® Tourniquet, GEN 7,BLACK

Gloves Cold Weather

GLOVES,NEW SUB-ZERO,L

Radio Pouch

POUCH, RADIO, SINGLE,

Ballistic Plate

PLATE, LEVEL IV,10X12 SA,SC,#1

Services

Contractor shall provide through annual subscription all required initial, annual, and replacement gear as outlined, and within the confines of the contract amount.

Contractor shall provide in-person-fitting for essential gear to include ballistic vest, duty belts, and clothing items (within 30 miles of 820 S Damen Avenue, Chicago, Il 60612).

Contractor shall carry a reasonable amount of required duty gear at primary location (within 30 miles of 820 S Damen Avenue, Chicago, IL 60612) to properly outfit same day new hire issuance.

Contractor shall provide in-person pickup of product to not incur freight/shipping costs to government.

All alterations of purchased duty gear or ballistic vests will be replaced by the company if there is an improper fit discovered. Proper fit is crucial for efficiency/safety of the wear of the duty gear and ballistic vest.

Employees will be able to return to local vendor for alterations and adjustments. Proper fit is crucial for efficiency/safety of the wear of the ballistic vest/body armor. The Government incurs no freight/shipping or alteration charges. All alterations of purchased police gear or ballistic vests/body armor will be replaced by the local vendor (associated fees for alterations shall be accounted for in vendors quote) if needed. Alterations will be completed within four days upon notification from the Police Officer/Police Service.

Pickup Location

Within 30 miles of:

Department of Veterans Affairs

Jesse Brown Medical Center

820 S. Damen Ave Chicago, IL 60612-4223

Police Gear

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(Base Year)

4/19/2025 to 4/18/2026

(Option Year 1)

4/19/2026 to 4/18/2027

(Option Year 2)

4/19/2027 to 4/18/2028

(Option Year 3)

4/19/2028 to 4/18/2029

(Option Year 4)

4/19/2029 to 4/18/2030

SHIPMENT OF HARDWARE OR EQUIPMENT

No shipment pick-up only

INFORMATION SECURITY CONSIDERATIONS:

The Assessment and Authorization (A&A) requirements do not apply, and a Security Accreditation Package is not required.

All information must be received no later than Wednesday, December 11, 2024 at 12:00 PM (Central Time).

Email information to Brandon Harris, Contracting Officer, at brandon.harris@va.gov.

The Government will evaluate market information to ascertain potential market capacity to provide services

consistent in scope and scale with those described in this notice and otherwise anticipated. Telephone inquiries will not be accepted or returned.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR A SPECIFIC SMALL BUSINESS SOCIOECONOMIC CONTRACTING PROGRAM, SMALL BUSINESSES, OR PROCURED THROUGH FULL AND OPEN COMPETITION.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).