36C25225Q0119.docx

SUBJECT*

Police Officer Equipment Issue and Alterations

GENERAL INFORMATION

SET-ASIDE

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Brandon Harris brandon.harris@va.gov 414-844-3245

PLACE OF PERFORMANCE

820 S. Damen Ave.

Chicago IL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.

This is not a solicitation for proposals, proposal abstracts, bids, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested will assist the Government in determining the appropriate acquisition method.

Background

Jesse Brown Veterans Administration Medical Center Police Service (JBVAMC) is seeking an annual duty gear equipment contract to ensure the provision of required issuance for new hire police officers’ initial issue and police officer gear update/replacement in accordance with VA Directive and Handbook 0730 Appendix D. These costs far exceed what is reasonable under purchase card restrictions.

Materials

Shorts, Navy, With Belt Loops, Plain Front Pockets, Two Back Pockets Pants, Navy, With Belt Loops, Plain Front Pockets, Two Back Pockets Wind breaker, Navy, With “POLICE” in White Bold Lettering on Back Belt, Duty Nylon, With Nylon Accessories, Belt Keepers, Black Color Headgear, Approved Protective Bicycle Helmet, White or Black With “POLICE” in Contrasting Bold Lettering on Both Sides Bicycle Shoes, To Be Determined Locally

Trousers, Navy Blue Combat Cloth With Two Front Pockets, two Back Pockets, And Two On Seam Cargo Pockets.

Collar Pins, Metal, Nickel in Color, With Initial “K-9” Belt, Duty Nylon, With Nylon Accessories, Belt Keepers, Black in Color Headgear, Navy Ball Cap With Sewn-on Uniform Badge Shoes To Be Determined Locally

VA Police Officer Shoulder Patches (2 Per Shirt And Outer Garment, Locally Procured, VA Headquarters Approved Only) Duty Belt: 1 l/2-inch, Smooth Leather or Simulated Leather, With Belt Keepers, Black Color.

Police Side Handle Baton With Holder

Patrolman: Collar Pins With Initial “VAP”. (Optional).

Lead Officer, Shift Supervisor, or Other Officer, Who Is One Grade Above the Journeyman Level: Sergeant Collar Insignia or Blue Chevrons With Black Trim, Sewn on Both Sleeves Supervisor or Other Officer, Who is Two Grades Above the Journeyman Level: Single Bar Collar Insignia.

Supervisor or Other Officer, Who is Three or More Grades Above The Journeyman Level: Double Bar Collar Insignia.

Uniformed Assistant Chief: Collar Pins With The Words “Assistant Chief” Uniformed Chief: Collar Pins With The Word “Chief’, Gold in Color

Black Plastic, With White Lettering

OR

Metal, Nickel In Color With Black Lettering

OR

Metal, Gold In Color With Black Lettering (Chief Only)

Services

Contractor shall provide through annual subscription all required initial, annual, and replacement gear as outlined, and within the confines of the contract amount.

Contractor shall provide in-person-fitting for essential gear to include ballistic vest, duty belts, and clothing items (within 30 miles of 820 S Damen Avenue, Chicago, Il 60612).

Contractor shall carry a reasonable amount of required duty gear at primary location (within 30 miles of 820 S Damen Avenue, Chicago, IL 60612) to properly outfit same day new hire issuance.

Contractor shall provide in-person pickup of product to not incur freight/shipping costs to government.

All alterations of purchased duty gear or ballistic vests will be replaced by the company if there is an improper fit discovered. Proper fit is crucial for efficiency/safety of the wear of the duty gear and ballistic vest.

Employees will be able to return to local vendor for alterations and adjustments. Proper fit is crucial for efficiency/safety of the wear of the ballistic vest/body armor. The Government incurs no freight/shipping or alteration charges. All alterations of purchased police gear or ballistic vests/body armor will be replaced by the local vendor (associated fees for alterations shall be accounted for in vendors quote) if needed. Alterations will be completed within four days upon notification from the Police Officer/Police Service.

Pickup Location Within 30 miles of:

Department of Veterans Affairs Jesse Brown Medical Center 820 S. Damen Ave Chicago, IL 60612-4223

Police Gear

SHIPMENT OF HARDWARE OR EQUIPMENT

No shipment pick-up only

INFORMATION SECURITY CONSIDERATIONS:

The Assessment and Authorization (A&A) requirements do not apply, and a Security Accreditation Package is not required.

All information must be received no later than Wednesday, December 11, 2024 at 12:00 PM (Central Time).

Email information to Brandon Harris, Contracting Officer, at brandon.harris@va.gov.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Telephone inquiries will not be accepted or returned.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR A SPECIFIC SMALL BUSINESS SOCIOECONOMIC CONTRACTING PROGRAM, SMALL BUSINESSES, OR PROCURED THROUGH FULL AND OPEN COMPETITION.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Page 1 of

Page 1 of