8145 -- Insulated Shipping Boxes for Alaska VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is procuring insulated shipping boxes and cold packs for the Alaska VA Medical Center Pharmacy to transport temperature-sensitive pharmaceuticals. The solicitation seeks two specific sizes of "theBOXcold" insulated shipping containers: small (6x6x6 Styrofoam box in a 10x10x10 cardboard box) and medium (9x9x9 Styrofoam box in a 13x13x13 cardboard box), along with 8oz ice packs that must maintain a temperature range of 2°C to 8°C for up to 72-96 hours during transit. The contract requires suppliers to deliver requested boxes and ice packs within 48 hours of order placement with a 95% acceptable quality level for delivery timeliness. This is a bulk-funded purchase order where shipments will be required throughout the contract performance period with only 48 hours advance notice. Quotes are due by September 3, 2025, at 10:00 AM PDT, with questions due by August 27, 2025, at 10:00 AM Pacific Time.

The solicitation indicates it is set aside for small business under NAICS code 488991 (Packing and Crating) with a size standard of $34 million. No incumbent contractors are specifically named in the available documentation. The total contract value is estimated at $34 million, structured as a five-year contract with one base year and four one-year option periods. The contract will operate as orders are placed on an as-needed basis throughout the performance period, with monthly electronic invoicing through Tungsten requiring detailed delivery tickets and billing summaries. Performance will take place in Anchorage, Alaska, specifically for the Alaska VA Healthcare System, with potential remedies for supplier non-compliance including contract termination, non-exercise of option years, and adverse performance reporting through the Contractor Performance Assessment Reporting System.