36C26025Q0861 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 08-28-2025

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders 36C26025Q0861

X

X X

X 1

The purpose of this modification is to answer vendor questions and update the PWS.

a. Answers to vendor questions are provided on the pages below.

b. The B.4 Performance Work Statement has been updated and provided on the pages below.

This amendment makes no other changes.

Contracting POC: Darien Justice at darien.justice@va.gov

Q&A

1. Will this contract be funded all at once or funded as the orders are placed?

a. Invoices will be paid as submitted with each order.

2. If we are introducing our own boxes (same size and specs as theBOXcold) is there any official testing that needs to be completed on them?

a. The cooler must perform for 72 hours while maintaining a 2°C to 8°C range using only 8oz gel packs.

3. Is there a direct-contact or indirect-contact with the items being packed and the shipping box?

a. Items will be packed into shipping boxes by VA staff. The packed items will be directly inside the boxes.

4. When is the anticipated first delivery going to happen after being awarded the contract?

a. Within a week of contract effective date.

5. The EPE cooler was originally designed as a reusable solution—are you requesting this cooler specifically for its re-usability?

a. No

6. The requirement states the cooler must perform for 96 hours while maintaining a 2°C to 8°C range using only 8oz gel packs. Based on our experience, this performance seems unattainable. Has the VA obtained or reviewed chamber testing results confirming that this cooler has achieved 96-hour performance? The manufacturer’s website indicates performance of 24–72 hours.

a. PWS has been updated to state the cooler must perform for 72 hours while maintaining a 2°C to 8°C range using only 8oz gel packs. See updated PWS below.

7. Could you provide the expected average outside temperature highs and lows during shipment?

a. The shipping boxes will be used during all seasons within the entire State of Alaska. Please use average temperatures (Summer, Fall, Spring, Winter).

8. Is the medication being shipped frozen or ambient?

a. Refrigerated, but not frozen.

9. Is there a specific reason for requiring 8oz gel packs? A 16oz gel pack offers longer duration at the same overall weight. Approximately how many 8oz packs are expected per cooler?

a. The requirement is for 8oz gel packs due to medicine and gel pack configuration.

1 gel pack per small box. Medium boxes may require multiple 8oz gel packs.

B.4 PERFORMANCE WORK STATEMENT

The Alaska VA Healthcare System (AVAHS) Supply Chain Management Service requires insulated shipping boxes and ice packs to ensure the safe and efficient transport of temperature-sensitive pharmaceuticals.

Quantities listed in the B.2 Price/Cost Schedule are an estimate. This is a bulk funded requirement, and orders will be placed as needed.

1. PERIOD OF PERFORMANCE:

Five years from date of award with one base year and four, one-year options.

2. SCOPE:

• The supplier shall supply and deliver completely assembled insulated shipping containers

(shippers) and packs as specified in the contract agreement.

• The shippers shall meet applicable standards for quality, safety, and shipping for sensitive items such as pharmaceuticals and vaccines.

• The shippers shall be light weight and include foam container and shipping box.

• The shippers shall maintain temperature range of 2°C to 8°C (35.6°F to 46.4°F) for up to 72 hours and provide consistent cold storage during transit.

• The Cold Packs shall be 8oz.

• The boxes shall be fully assembled.

• The AVAHS requires two sizes of shippers:

o Small Coolers: 6x6x6 Styrofoam Cold Box inside of a 10x10x10 Carboard Box.

o Medium Coolers: 9x9x9 Styrofoam Cold Box inside of a 13x13x13 Carboard Box.

3. SPECIFIC TASKS:

The supplier shall provide these support services:

1) AVAHS Pharmacy will request shippers and/or ice packs from supplier on an as needed basis via supplier’s website, telephone, or fax. A confirmation order shall be supplied within 12 hours. All requested boxes and/or ice packs shall be delivered to AVASH within

48 hours of request, Monday through Friday (excluding Federal Holidays) between 9 am

– 3 pm Alaska Standard Time.

2) Supplier shall notify AVAHS Pharmacy and Supply Chain Management of any delivery problems or discrepancies within 12 hours from receiving the order.

4. PERFORMANCE MONITORING:

Supplier performance, including order fulfillment and quality of materials, will be continuously assessed by the Government. The quality assurance surveillance plan (QASP) below summarizes supplier performance standards identified throughout the supplier’s BPA. The

Government shall use the below chart as a rubric to determine whether the supplier’s performance falls within an Acceptable Quality Level (AQL) and identifies remedies for supplier performance below the AQL.

Requirement

Acceptable

Quality

Level

Method of

Surveillance

Remedies for Supplier Failing to

Maintain AQL

The supplies shall be delivered within 48 hours of receipt of each order.

95% Monitored continuously throughout the ordering process.

• Potential termination of contract.

• Option years potentially not exercised.

• Adverse past performance recorded via CPARS.

Supplier shall notify AVAHS

Pharmacy and Supply

Chain Management of any delivery problems or discrepancies within 12 hours of receiving an order.

100% Monitored continuously throughout the ordering process.

• Potential termination of contract.

• Option years potentially not exercised.

• Adverse past performance recorded via CPARS.

Supplies shall be as described in Section 2

“Scope.”

100% Monitored continuously throughout the ordering process.

• Potential termination of contract.

• Option years potentially not exercised.

• Adverse past performance recorded via CPARS.

5. DELIVERY AND REPORTING:

a. Billing summaries shall begin the first day of the month and include the last day of the month.

b. Deliveries must be accompanied by a delivery ticket or sales slip that contains the following information at a minimum:

1. Vendor Name

2. Applicable Contract Number

3. Date of Purchase

4. Description of item

5. Quantity of each item

6. Unit price and extended (quantity x unit price) price for each item

c. Invoicing: An itemized invoice shall accompany each service order from the Contractor.

This invoice must show item number, description, quantity, unit, unit price, and totals for each design (advanced and basic) used. All invoices shall include contract number, purchase/delivery order number and detail of services provided.

d. Invoicing: Invoices will be electronically submitted via Tungsten. Invoice(s) will contain only those item numbers used for that month. Invoices not received in proper format will be returned.