7J20--Avigilon Control Center (ACC) Upgrade

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 5 has issued Special Notice 36C24526Q0228, a sole source procurement announcement for an Avigilon Control Center (ACC) software upgrade at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. This special notice was posted on January 20, 2026, with a response deadline of January 29, 2026. The VA has determined that Electronic Specialty Company, as the exclusive authorized distributor of the Avigilon Camera System, is the only source capable of fulfilling this requirement. The procurement is being conducted under FAR 6.302-1 sole source authority due to the proprietary nature of the software and the unique configuration requirements of the current system. The anticipated contract award date is February 20, 2026, with a one-year period of performance extending through February 19, 2027.

The primary objective is to upgrade all existing Closed-Circuit Television (CCTV) software licenses from Avigilon Control Center Version 6 to Version 7, with provisions for a conditional Phase II upgrade to Version 8 pending formal VHA approval and risk assessments. The contractor must complete installation and implementation within 14 days of contract award during normal business hours at the main VAMC campus, with all work being firm fixed-price. Key requirements include providing all necessary labor, materials, equipment, and tools; obtaining VA identification badges; completing VA Cyber Security Awareness and Privacy Training; and immediately reporting any security or privacy incidents. All contractor personnel must be knowledgeable in CCTV software upgrade standards, and a competent person must be physically present during all performance activities. This sole source procurement is not open to general competition, and interested parties should direct inquiries to Contracting Officer Cassie White at cassie.white@va.gov.