7A21--Notice of Intent to Sole Source | Labor Management System Software | Multiple VA Medical Centers
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24426Q0333
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Department of Veterans Affairs Multiple VA Medical Centers, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 4 (VISN04), through its Regional Procurement Office East and Network Contracting Office 4, is procuring labor management system (LMS) software to support staffing, scheduling, and personnel management across multiple VA Medical Centers. The system must interface with VA Human Resources Software (VISTA), support real-time Admit/Discharge/Transfer data via HL7 interfaces, track workload and competencies, automate labor mapping and cost accounting per VHA Directives 1731 and 1750, and maintain compliance with VA security requirements and Business Associate Agreements for Protected Health Information. The VA has issued a Notice of Intent to award a sole source Blanket Purchase Agreement to Acustaf Development Corp, though alternative vendors may submit written notification demonstrating their capability to meet the essential features and VA security approvals by the March 4, 2026 deadline at 12:00 PM Eastern Time. Interested vendors must provide company information, SAM Unique Entity Identifier, point of contact details, business size and socioeconomic status, previous contract history with performance summaries, and evidence of alternative LMS software capable of integrating with VISTA and meeting VA security standards.
This procurement includes no set-aside designation and is being pursued as a sole source contract with Acustaf Development Corp, identified through market research as the only current source meeting all specified requirements. The contract period is planned for one year with four one-year renewal options, and supporting government files detail six core system modules (HR, Schedule, Staffing, Track, Finance, Payroll, and Report) along with comprehensive requirements for 24-hour vendor support, bi-weekly feature releases, multi-factor authentication, proficiency tracking for certifications and competencies, and prospective 12-month scheduling capabilities. While no specific award value is stated in the notice, the procurement is categorized under NAICS code 541519 (Other Computer Related Services) with a size standard of $34 million, and PSC code 7A21 (IT and Telecom - Business Application Software). The contracting office is located at 3900 Woodland Avenue, Philadelphia, PA 19104, with inquiries directed to Eric Christy at Eric.Christy@va.gov.
Notice text
NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source Blanket Purchase Agreement to Acustaf Development Corp, located at 4300 Marketpointe Dr. STE 240, Edina MN 55435.
Multiple VA Medical Centers within the VISN04 coverage area require a staff scheduling / labor management system to support staffing and scheduling requirements, track workload, provide personnel management tools, and interface with VA Human Resources Software (VISTA) while meeting all VA Security Requirements and maintaining a VA Business Associate Agreement for the security of Protected Health Information. A full description and required features of the labor management system is included in the attachment titled Essential LMS Features . The period of performance is planned to be one-year, with four one-year options.
Market Research and acquisition history has identified Acustaf Development Corp as the only source capable of providing LMS software, integration, and training which meets the listed essential features and VA security requirements.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Vendors must indicate whether they are the direct supplier of these items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements.
Responses must include:
Company Name
SAM Unique Entity Identifier (UEI) Number
Company Address
Point of Contact (POC) Information
Business Size / Socioeconomic status
Any previous contract numbers, total dollar amounts, performance summary, and customer POC information.
Information on any alternative existing LMS software which is capable of interfacing with the VA Human Resources System (VISTA), possesses appropriate VA security approvals (Business Associate Agreement), and otherwise meets the essential feature requirements.
Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government and responses may not be made.
Responses are due by March 4th, 2026 at 12:00 PM Eastern Time. Responses shall be submitted via e-mail to Eric.Christy@va.gov. Telephone requests or inquires will not be accepted.
The NAICS code for this acquisition is 541519, with a size standard of $34 Million.
Files
| File | Type | Posted |
|---|---|---|
| Essential LMS Features.docx | DOCX document | |
| 36C24426Q0333.docx | DOCX document |
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