36C24426Q0333.docx
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- Attached to
- 7A21--Notice of Intent to Sole Source | Labor Management System Software | Multiple VA Medical Centers
- Solicitation number
- 36C24426Q0333
About this file
This is a Sources Sought Notice for a labor management system software procurement by the Department of Veterans Affairs (VA) Regional Procurement Office East, Network Contracting Office 4. The VA intends to award a sole source Blanket Purchase Agreement to Acustaf Development Corp (located at 4300 Marketpointe Drive, Suite 240, Edina, MN 55435) for staff scheduling and labor management system software to support multiple VA Medical Centers within the VISN04 coverage area. The system must support staffing and scheduling requirements, track workload, provide personnel management tools, interface with VA Human Resources Software (VISTA), meet all VA security requirements, and maintain a VA Business Associate Agreement for Protected Health Information security. The procurement is assigned solicitation number 36C24426Q0333, with a Product Service Code of 7A21 and NAICS code 541519 (size standard $34 million). The period of performance is planned as one year with four one-year options.
Although this notice indicates a sole source intent to Acustaf Development Corp based on market research findings that they are the only capable source, the VA is accepting alternative vendor responses until March 4, 2026 at 12:00 PM Eastern Time. Interested vendors must submit written notification via email to Eric Christy (Eric.Christy@va.gov) and must include company name, SAM Unique Entity Identifier number, company address, point of contact information, business size and socioeconomic status, previous contract history with dollar amounts and performance summaries, and information on alternative LMS software capable of interfacing with VISTA with appropriate VA security approvals. The contracting office is located at 3900 Woodland Avenue, Philadelphia, PA 19104.
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| File | Type | Posted |
|---|---|---|
| Essential LMS Features.docx | DOCX document |
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Notice of Intent to Sole Source | Labor Management System Software | Multiple VA Medical Centers |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 19104 |
| SOLICITATION NUMBER* |
| 36C24426Q0333 |
| RESPONSE DATE/TIME/ZONE |
| 03-04-2026 12:00 pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 7A21 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 4 Commodities 1 3900 Woodland Avenue Philadelphia, PA 19104
POINT OF CONTACT*
Contract Specialist Eric Christy Eric.Christy@va.gov Email Only
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Multiple VA Medical Centers
POSTAL CODE
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source Blanket Purchase Agreement to Acustaf Development Corp, located at 4300 Marketpointe Dr. STE 240, Edina MN 55435.
Multiple VA Medical Centers within the VISN04 coverage area require a staff scheduling / labor management system to support staffing and scheduling requirements, track workload, provide personnel management tools, and interface with VA Human Resources Software (VISTA) while meeting all VA Security Requirements and maintaining a VA Business Associate Agreement for the security of Protected Health Information. A full description and required features of the labor management system is included in the attachment titled “Essential LMS Features”. The period of performance is planned to be one-year, with four one-year options.
Market Research and acquisition history has identified Acustaf Development Corp as the only source capable of providing LMS software, integration, and training which meets the listed essential features and VA security requirements.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Vendors must indicate whether they are the direct supplier of these items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements.
Responses must include:
1) Company Name
2) SAM Unique Entity Identifier (UEI) Number
3) Company Address
4) Point of Contact (POC) Information
5) Business Size / Socioeconomic status
6) Any previous contract numbers, total dollar amounts, performance summary, and customer POC information.
7) Information on any alternative existing LMS software which is capable of interfacing with the VA Human Resources System (VISTA), possesses appropriate VA security approvals (Business Associate Agreement), and otherwise meets the essential feature requirements.
Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government and responses may not be made.
Responses are due by March 4th, 2026 at 12:00 PM Eastern Time. Responses shall be submitted via e-mail to Eric.Christy@va.gov. Telephone requests or inquires will not be accepted.
The NAICS code for this acquisition is 541519, with a size standard of $34 Million.
See attached document: Essential LMS Features.
End of Document
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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