7A20--RADFORMATION Software License
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25026Q0431
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, issued a Special Notice of Intent to Sole Source on April 13, 2026, for the procurement of Radformation software solutions. The notice applies to the Richard L. Roudebush VA Medical Center Radiation Oncology Service in Indianapolis, Indiana, and is being handled by Network Contracting Office 10 located in Kettering, Ohio. This procurement falls under FAR Part 12, specifically FAR 12.102 Restricting Competition, indicating the VA's intention to award a contract to a single vendor without competitive bidding. The solicitation number is 36C25026Q0431, and interested parties must respond by April 16, 2026, at 5:00 p.m. Eastern Time. Vendors may submit evidence challenging the sole source justification if they believe competition would be advantageous to the government.
The VA seeks to procure an integrated suite of five Radformation software products—AutoContour, EZFluence, ClearCheck, ClearCalc, and ChartCheck—to enhance radiation therapy treatment planning for two LINAC accelerators and support improved patient outcomes for veterans. The software is designed to integrate seamlessly with the existing Varian Eclipse treatment planning system and provide automated processes for contouring, planning, evaluation, and treatment assessment while reducing human error and improving efficiency. The contract is anticipated to be firm-fixed-price with a base year and two option years, with NAICS code 513210 (Software Publishers) and PSC 7A20 (IT and Telecom—Application Development Software). While this is a sole source procurement, contractors may submit clear and convincing evidence demonstrating that competition would benefit the government by the response deadline. Primary points of contact include Contract Specialist Ghazal Jones and Contracting Officer Kellie Konopinski, and the notice will remain archived for 99 days following the response date.
Notice text
Notice of Intent to Sole Source Requirement
The Department of Veterans Affairs (VA), VA Healthcare System, Network Contracting Office (NCO) 10, intends to negotiate a sole source order under FAR Part 12, specifically FAR 12.102 Restricting Competition.
LOCATION: Richard L. Roudebush VA Medical Center (RLR VAMC) Radiation Oncology Service
1481 West 10th Street
Indianapolis, IN 46202-2830
The VA Medical Center requires the procurement of Radformation software solutions to support Radiation Oncology treatment planning for Veterans. The purchase will include the following items for use with two (2) LINAC Accelerators:
AutoContour Radiotherapy Automated Contouring Software
EZFluence Radiotherapy Automated 3D Planning Software (Annual Subscription)
ClearCheck Radiotherapy Treatment Plan Evaluation Software (Annual Subscription)
ClearCalc Secondary Calculation Software (Annual Subscription)
ChartCheck Radiotherapy Treatment Evaluation Software (Annual Subscription)
These software solutions are essential to increasing the precision, efficiency, and safety of radiation therapy treatment planning. The automation provided by these tools enables the Radiation Oncology Service to generate high-quality treatment plans more efficiently, reducing planning time and easing resource constraints. The software streamlines workflows across contouring, planning, evaluation, and implementation, ultimately improving patient care outcomes.
Radformation software is proprietary and designed to integrate seamlessly with existing clinical systems, including Varian Eclipse treatment planning systems. These tools provide standardized, automated processes that improve plan quality and consistency while reducing the potential for human error. No other vendor provides a complete, fully integrated suite of software with the same compatibility, functionality, and clinical validation required to meet the VA s needs.
Use of an alternative solution would require significant changes to existing workflows, additional training, potential system incompatibilities, and could introduce delays in patient care and increased costs to the Government.
The associated NAICS code for this procurement is 513210 Software Publishers. The intended vendor is Radformation Inc.
A firm-fixed-price purchase order with a base and two options years is anticipated.. It is the Government s belief that only the proposed source possesses the required capabilities to successfully meet this requirement. It is the Government s intention to solicit and negotiate with only this source.
This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than April 16th, 2026, at 12:00 p.m.
Ghazal Jones
Contract Specialist
Ghazal.Jones@va.gov
Kellie Konopinski
Contracting Officer
(734) 222-4330
Kellie.Konopinski@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C25026Q0431.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 7A20--RADFORMATION Software License Indianapolis, IN | Award Notice | |
| This notice | Special Notice |
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