36C25026Q0431.docx
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- Attached to
- 7A20--RADFORMATION Software License
- Solicitation number
- 36C25026Q0431
About this file
This is a Special Notice of Intent to Sole Source a procurement for Radformation software solutions. The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 10, located in Kettering, Ohio, intends to procure software licenses for the Richard L. Roudebush VA Medical Center Radiation Oncology Service in Indianapolis, Indiana. The procurement includes five integrated software products: AutoContour Radiotherapy Automated Contouring Software, EZFluence Radiotherapy Automated 3D Planning Software (annual subscription), ClearCheck Radiotherapy Treatment Plan Evaluation Software (annual subscription), ClearCalc Secondary Calculation Software (annual subscription), and ChartCheck Radiotherapy Treatment Evaluation Software (annual subscription). These tools will support radiation therapy treatment planning for two LINAC accelerators and are designed to integrate with existing Varian Eclipse treatment planning systems. The VA contends that Radformation Inc. is the only vendor capable of providing a fully integrated suite meeting the required compatibility, functionality, and clinical validation standards, as alternative solutions would necessitate significant workflow changes, additional training, and potential system incompatibilities.
The solicitation number is 36C25026Q0431, with a response deadline of April 16, 2026, at 5:00 p.m. Eastern Time. A firm-fixed-price purchase order with a base year and two option years is anticipated. The NAICS code is 513210 (Software Publishers), and the product service code is 7A20. Interested parties may submit clear and convincing evidence that competition would be advantageous to the Government by the response date. Contract Specialist Ghazal Jones (ghazal.Jones@va.gov, 734-845-5372) and Contracting Officer Kellie Konopinski (Kellie.Konopinski@va.gov) serve as primary points of contact. The notice will be archived 99 days after the response date.
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Special Notice Special Notice
| SUBJECT* |
| RADFORMATION Software License |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25026Q0431 |
| RESPONSE DATE/TIME/ZONE |
| 04-16-2026 17:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 7A20 |
| NAICS CODE* |
| 513210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 10 Suite 210 3140 Govenors Place Blvd Kettering OH 45409-1337
POINT OF CONTACT*
Contract Specialist Ghazal Jones ghazal.Jones@va.gov 734-845-5372
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Notice of Intent to Sole Source Requirement The Department of Veterans Affairs (VA), VA Healthcare System, Network Contracting Office (NCO) 10, intends to negotiate a sole source order under FAR Part 12, specifically FAR 12.102 Restricting Competition.
LOCATION: Richard L. Roudebush VA Medical Center (RLR VAMC) – Radiation Oncology Service 1481 West 10th Street Indianapolis, IN 46202-2830 The VA Medical Center requires the procurement of Radformation software solutions to support Radiation Oncology treatment planning for Veterans. The purchase will include the following items for use with two (2) LINAC Accelerators:
· AutoContour Radiotherapy Automated Contouring Software
· EZFluence Radiotherapy Automated 3D Planning Software (Annual Subscription)
· ClearCheck Radiotherapy Treatment Plan Evaluation Software (Annual Subscription)
· ClearCalc Secondary Calculation Software (Annual Subscription)
· ChartCheck Radiotherapy Treatment Evaluation Software (Annual Subscription) These software solutions are essential to increasing the precision, efficiency, and safety of radiation therapy treatment planning. The automation provided by these tools enables the Radiation Oncology Service to generate high-quality treatment plans more efficiently, reducing planning time and easing resource constraints. The software streamlines workflows across contouring, planning, evaluation, and implementation, ultimately improving patient care outcomes.
Radformation software is proprietary and designed to integrate seamlessly with existing clinical systems, including Varian Eclipse treatment planning systems. These tools provide standardized, automated processes that improve plan quality and consistency while reducing the potential for human error. No other vendor provides a complete, fully integrated suite of software with the same compatibility, functionality, and clinical validation required to meet the VA’s needs.
Use of an alternative solution would require significant changes to existing workflows, additional training, potential system incompatibilities, and could introduce delays in patient care and increased costs to the Government.
The associated NAICS code for this procurement is 513210 – Software Publishers. The intended vendor is Radformation Inc.
A firm-fixed-price purchase order with a base and two options years is anticipated. It is the Government’s belief that only the proposed source possesses the required capabilities to successfully meet this requirement. It is the Government’s intention to solicit and negotiate with only this source.
This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than April 16th, 2026, at 12:00 p.m.
Ghazal Jones Contract Specialist Ghazal.Jones@va.gov Kellie Konopinski Contracting Officer Kellie.Konopinski@va.gov
| *= Required Field |
| Special Notice |
Special Notice
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