7630--EBSCO Medical Database Subscription Base Plus Three (3) Option Years
Closed Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- 36C25226Q0589
- Agency
- Veterans Integrated Service Network 12 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 513120 Periodical Publishers
- PSC
- 7630 Newspapers And Periodicals
- Place of performance
- Captain James A Lovell Fhcc Department of Veterans Affairs North Chicago, Illinois 60064, United States
- Points of contact
-
- Erica Grimslid erica.grimslid@va.gov (414) 844-4800
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 12, seeks a Firm Fixed Price contract for EBSCOhost medical and research database subscription services with quotes due July 16, 2026, at 9:00 a.m. CST. The procurement is a 100% Service-Disabled Veteran-Owned Small Business set-aside; only certified SDVOSBs listed in VetCert are eligible.
Place of performance is Captain James A. Lovell Federal Health Care Center Patient Service Administration, North Chicago, Illinois. The contractor must provide unlimited simultaneous user access to eight specified proprietary EBSCO databases—SPORTDiscus with Full Text, Education Research Complete, Dentistry & Oral Sciences Source, EBSCO Discovery Service, Nursing eBook Collection, Alt HealthWatch, Health Source: Consumer Edition, and Military and Government Collection—for FHCC staff, affiliated Community Based Outpatient Clinics, Navy Branch Clinics, and remote users through LibLynx/VALNET.
The contract covers a base period August 1, 2026, through July 31, 2027, plus three one-year option periods extending through July 31, 2030. Required performance standards include 24/7 availability except scheduled maintenance, minimum 95% uptime during normal operating hours (8:00 a.m.–4:30 p.m. CST, Monday–Friday), technical support response within one hour, and Field Service Engineer contact within two hours of notification. All locally subscribed EBSCO content shall integrate automatically at no additional cost. Award will be made using the Lowest Price Technically Acceptable evaluation method under FAR Part 12 commercial item procedures. Quotes must include completed pricing table, technical submission addressing scope requirements, past performance documentation, proof of active SDVOSB certification, and completed FAR representations and certifications. Submit to Contracting Officer Erica Grimslid at Erica.Grimslid@va.gov. NAICS 513120; PSC 7630.
Notice text
Combined Synopsis/Solicitation Request for Quote (RFQ)
Solicitation Number: 36C25226Q0589
EBSCO Subscription Services
Captain James A. Lovell Federal Health Care Center (FHCC)
3001 Green Bay Rd. North Chicago, IL. 60064-3048
100% SDVOSB Set Aside
Commercial Services FAR Part 12
Lowest Price Technically Acceptable (LPTA)
Base + Three Option Years
1. Description
This is a combined synopsis/solicitation issued in accordance with FAR 12.603. The Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL, intends to award a Firm Fixed Price (FFP) contract for EBSCOhost medical and research database subscription services.
This requirement is a Service Disabled Veteran Owned Small Business (SDVOSB) set aside, and only quotes from certified SDVOSBs listed in VetCert will be considered.
No additional written solicitation will be issued.
2. Scope of Work
The contractor shall provide subscription access to EBSCOhost databases hosted on EBSCO servers. The subscription shall allow unlimited simultaneous user access for FHCC staff, its affiliated Community Based Outpatient Clinics (CBOCs), Navy Branch Clinics, and remote users through LibLynx (VALNET).
Required Proprietary Databases (Available Exclusively from EBSCO)
SPORTDiscus with Full Text
Education Research Complete
Dentistry & Oral Sciences Source
EBSCO Discovery Service
eBook Subscription: Nursing Collection
Alt HealthWatch
Health Source: Consumer Edition
Military and Government Collection
All locally subscribed EBSCO content shall automatically integrate at no additional cost.
3. Performance Requirements
Access Requirements
Accessible on VA provided computers across FHCC, CBOCs, Navy Branch Clinics, and remote access portals.
Continuous 24/7 availability except during scheduled maintenance.
Operational Uptime
Minimum 95% availability during normal operating hours (8:00 am 4:30 pm CST, Monday Friday).
Response Requirements
Tech support response to FHCC within 1 hour of issue notification (normal hours).
Field Service Engineer (FSE) must contact COR within 2 hours of notification.
Technical help available 24/7.
Conformance Standards
All work shall meet:
VA safety standards
Industry and manufacturer standards
All applicable state, local, and federal requirements
4. Period of Performance
Base Period: 08/01/2026 07/31/2027
Option Year 1: 08/01/2027 07/31/2028
Option Year 2: 08/01/2028 07/31/2029
Option Year 3: 08/01/2029 07/31/2030
Option Year 4: 08/01/2030 07/31/2031
5. Contract Line-Item Numbers (CLINs)
CLIN 0001 Base Year: EBSCO Subscription Services (FFP)
CLIN 1001 Option Year 1: EBSCO Subscription Services (FFP)
CLIN 2001 Option Year 2: EBSCO Subscription Services (FFP)
CLIN 3001 Option Year 3: EBSCO Subscription Services (FFP)
Contractors must enter pricing for all CLINs.
6. Evaluation Criteria LPTA
Award will be made to the Lowest Price Technically Acceptable (LPTA) SDVOSB offeror.
Factor 1 Technical Acceptability (Pass/Fail)
Vendor must confirm ability to provide all required proprietary EBSCO databases and meet all uptime, access, response, and compatibility requirements.
Factor 2 Past Performance (Pass/Fail)
Recent, relevant experience providing database subscription services. Neutral ratings are acceptable.
Factor 3 Price
Lowest total evaluated price among technically acceptable SDVOSBs.
7. Vendor Submission Requirements
Quotes must include:
Completed Pricing Table
Technical Submission addressing SOW requirements
Past Performance (1 3 examples or Neutral )
Active SDVOSB certification in VetCert
Completed FAR 52.212 3 Representations and Certifications (or SAM equivalent)
8. Submission Instructions
Quote Deadline: July 16, 2026, at 09:00 AM CST
Submission Method: Email only
Send Quotes To: Erica.Grimslid@va.gov
Email Subject Line:
RFQ 36C25226Q0589 EBSCO Subscription Services SDVOSB [Vendor Name]
Late Quote Policy
Quotes received after 09:00 AM CST on July 16, 2026, will not be accepted.
The Government is not responsible for technical issues, transmission delays, or vendor errors. Only quotes received in the CO s inbox before the deadline will be evaluated.
9. Points of Contact
Contracting Officer:
Name: Erica Grimslid
Email: Erica.Grimslid@va.gov
Technical POC FHCC:
Name: Anne Baker
Email: Anne.Baker1@va.gov
10. Attachments
Attachment A Fillable Pricing Table
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25226Q0589.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 7630--EBSCO Medical Database Subscription Base Plus Three (3) Option Years | Solicitation | |
| 7630--EBSCO Medical Database Subscription Base Plus Three (3) Option Years | Solicitation |
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