36C25226Q0589.docx
DOCX document 46 KB Posted
- Attached to
- 7630--EBSCO Medical Database Subscription Base Plus Three (3) Option Years Federal contract opportunity
- Solicitation number
- 36C25226Q0589
About this file
This is a Combined Synopsis/Solicitation Notice for a Request for Quote (RFQ) issued by the Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center (FHCC) in North Chicago, Illinois. The solicitation (36C25226Q0589) seeks a Firm Fixed Price contract for EBSCOhost medical and research database subscription services under FAR Part 12 commercial item procedures. This is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside; only certified SDVOSBs listed in VetCert are eligible to submit quotes. The contract includes a base period from August 1, 2026, through July 31, 2027, plus three one-year option periods extending through July 31, 2030. Award will be made using the Lowest Price Technically Acceptable (LPTA) evaluation method.
The contractor must provide unlimited simultaneous user access to eight specified proprietary EBSCO databases (including SPORTDiscus with Full Text, Education Research Complete, Dentistry & Oral Sciences Source, EBSCO Discovery Service, Nursing eBook Collection, Alt HealthWatch, Health Source: Consumer Edition, and Military and Government Collection) for FHCC staff, affiliated Community Based Outpatient Clinics, Navy Branch Clinics, and remote users through LibLynx/VALNET. Required performance standards include 24/7 availability except scheduled maintenance, minimum 95% uptime during normal operating hours (8:00 a.m.–4:30 p.m. CST, Monday–Friday), technical support response within one hour, and Field Service Engineer contact within two hours of notification. Vendors must submit pricing for all four CLINs (base year plus three option years) via email to Contracting Officer Erica Grimslid at Erica.Grimslid@va.gov by July 16, 2026, at 9:00 a.m. CST. Quote submissions must include a completed pricing table, technical submission addressing SOW requirements, past performance documentation (1–3 examples or neutral rating), proof of active SDVOSB certification, and completed FAR representations and certifications.
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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| EBSCO Medical Database Subscription Base Plus Three (3) Option Years |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0589 |
| RESPONSE DATE/TIME/ZONE |
| 07-16-2026 09:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 7630 |
| NAICS CODE* |
| 513120 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Erica Grimslid Erica.Grimslid@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Captain James A Lovell FHCC |
Department of Veterans Affairs
3001 Green Bay Road
North Chicago IL
| POSTAL CODE |
| 60064-3048 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Combined Synopsis/Solicitation – Request for Quote (RFQ) Solicitation Number: 36C25226Q0589 EBSCO Subscription Services Captain James A. Lovell Federal Health Care Center (FHCC) 3001 Green Bay Rd. North Chicago, IL. 60064-3048 100% SDVOSB Set‑Aside Commercial Services – FAR Part 12 Lowest Price Technically Acceptable (LPTA) Base + Three Option Years
1. Description This is a combined synopsis/solicitation issued in accordance with FAR 12.603. The Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center (FHCC), North Chicago, IL, intends to award a Firm‑Fixed‑Price (FFP) contract for EBSCOhost medical and research database subscription services.
This requirement is a Service‑Disabled Veteran‑Owned Small Business (SDVOSB) set‑aside, and only quotes from certified SDVOSBs listed in VetCert will be considered.
No additional written solicitation will be issued.
2. Scope of Work The contractor shall provide subscription access to EBSCOhost databases hosted on EBSCO servers. The subscription shall allow unlimited simultaneous‑user access for FHCC staff, its affiliated Community‑Based Outpatient Clinics (CBOCs), Navy Branch Clinics, and remote users through LibLynx (VALNET).
Required Proprietary Databases (Available Exclusively from EBSCO)
• SPORTDiscus with Full Text
• Education Research Complete
• Dentistry & Oral Sciences Source
• EBSCO Discovery Service
• eBook Subscription: Nursing Collection
• Alt HealthWatch
• Health Source: Consumer Edition
• Military and Government Collection All locally subscribed EBSCO content shall automatically integrate at no additional cost.
3. Performance Requirements Access Requirements
· Accessible on VA‑provided computers across FHCC, CBOCs, Navy Branch Clinics, and remote access portals.
· Continuous 24/7 availability except during scheduled maintenance.
Operational Uptime
· Minimum 95% availability during normal operating hours (8:00 am–4:30 pm CST, Monday–Friday).
Response Requirements
· Tech support response to FHCC within 1 hour of issue notification (normal hours).
· Field Service Engineer (FSE) must contact COR within 2 hours of notification.
· Technical help available 24/7.
Conformance Standards All work shall meet:
· VA safety standards
· Industry and manufacturer standards
· All applicable state, local, and federal requirements
4. Period of Performance
· Base Period: 08/01/2026 – 07/31/2027
· Option Year 1: 08/01/2027 – 07/31/2028
· Option Year 2: 08/01/2028 – 07/31/2029
· Option Year 3: 08/01/2029 – 07/31/2030
· Option Year 4: 08/01/2030 – 07/31/2031
5. Contract Line-Item Numbers (CLINs) CLIN 0001 – Base Year: EBSCO Subscription Services (FFP) CLIN 1001 – Option Year 1: EBSCO Subscription Services (FFP) CLIN 2001 – Option Year 2: EBSCO Subscription Services (FFP) CLIN 3001 – Option Year 3: EBSCO Subscription Services (FFP) Contractors must enter pricing for all CLINs.
6. Evaluation Criteria – LPTA Award will be made to the Lowest Price Technically Acceptable (LPTA) SDVOSB offeror.
Factor 1 – Technical Acceptability (Pass/Fail) Vendor must confirm ability to provide all required proprietary EBSCO databases and meet all uptime, access, response, and compatibility requirements.
Factor 2 – Past Performance (Pass/Fail) Recent, relevant experience providing database subscription services. Neutral ratings are acceptable.
Factor 3 – Price Lowest total evaluated price among technically acceptable SDVOSBs.
7. Vendor Submission Requirements Quotes must include:
1. Completed Pricing Table
2. Technical Submission addressing SOW requirements
3. Past Performance (1–3 examples or “Neutral”)
4. Active SDVOSB certification in VetCert
5. Completed FAR 52.212‑3 Representations and Certifications (or SAM equivalent)
8. Submission Instructions Quote Deadline: July 16, 2026, at 09:00 AM CST Submission Method: Email only Send Quotes To: Erica.Grimslid@va.gov Email Subject Line:
RFQ 36C25226Q0589 – EBSCO Subscription Services – SDVOSB – [Vendor Name] Late Quote Policy Quotes received after 09:00 AM CST on July 16, 2026, will not be accepted.
The Government is not responsible for technical issues, transmission delays, or vendor errors. Only quotes received in the CO’s inbox before the deadline will be evaluated.
9. Points of Contact Contracting Officer:
Name: Erica Grimslid Email: Erica.Grimslid@va.gov Technical POC – FHCC:
Name: Anne Baker Email: Anne.Baker1@va.gov
10. Attachments
· Attachment A – Fillable Pricing Table
Attachment A – Pricing Table Vendor Name:
UEI Number:
Date:
Base Year (12 Months)
| CLIN Description: |
| CLIN 0001 – EBSCO Subscription Services (Base Year) |
| Quantity: |
| 1 |
| Unit: |
| Lot |
| Price: |
| $_________________________ |
Option Year 1 (12 Months)
| CLIN Description: |
| CLIN 1001 – EBSCO Subscription Services (Option Year 1) |
| Quantity: |
| 1 |
| Unit: |
| Lot |
| Price: |
| $_________________________ |
Option Year 2 (12 Months)
| CLIN Description: |
| CLIN 2001 – EBSCO Subscription Services (Option Year 2) |
| Quantity: |
| 1 |
| Unit: |
| Lot |
| Price: |
| $_________________________ |
Option Year 3 (12 Months)
| CLIN Description: |
| CLIN 3001 – EBSCO Subscription Services (Option Year 3) |
| Quantity: |
| 1 |
| Unit: |
| Lot |
| Price: |
| $_________________________ |
Total Evaluated Price
| Total Price: |
| $_________________________ |
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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