7520--SAP IDIQ Consumable Supplies (VA-24-00078125)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C77025R0010
- Agency
-
Veterans Integrated Service Network 15
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 325412 Pharmaceutical Preparation Manufacturing
- PSC
- 7520 Office Devices And Accessories
- Place of performance
- Department of Veterans Affairs National Cmop
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) is conducting market research through this Sources Sought Notice to identify potential vendors for a National Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Semi-Automated Packing (SAP) consumable supplies. The procurement covers specialized shipping materials including high-quality mailers, ribbons, imaging kits, toners, and maintenance items necessary to operate SAP machines that process millions of veteran prescriptions annually across eight CMOP locations in Kansas, Massachusetts, Arizona, Texas, Tennessee, Illinois, and South Carolina. Vendors must demonstrate capability to meet stringent pharmaceutical shipping requirements for USPS, UPS, and FedEx, accept government credit cards, provide frequent deliveries up to daily frequency, maintain sufficient inventory for emergency orders, and guarantee uninterrupted supply during the contract period. The primary objectives include standardizing purchasing processes, securing fair pricing, and obtaining high-quality customer service as the CMOP program undergoes significant changes with new production systems. Questions regarding this sources sought notice must be submitted by July 3, 2025, at 3:00 PM CDT, with vendor responses due by July 11, 2025, at 3:00 PM CDT to Contracting Officer Lacie Nowak.
This opportunity does not utilize any set-aside designation and no incumbent contractors are identified in the notice. The potential contract period extends up to five years from the effective date, though no specific award values or budget ranges are disclosed in this market research phase. The scope involves supplying consumable materials to eight geographically distributed CMOP facilities, with each location having specific product requirements and part numbers detailed in the statement of requirements. Vendors must be capable of handling significant workload fluctuations, as the CMOP's usage of these products may double during short periods, requiring contractors to maintain substantial inventory levels. The contract will require vendors to provide exchanges and refunds for any products that do not function as needed, ensuring the integrity and safety of veteran prescription shipments. This Sources Sought Notice serves solely as market research and does not constitute a solicitation, with the government retaining the right not to release a formal solicitation based on the responses received.
Notice text
PURPOSE: This is a Sources Sought announcement only.
This is not a solicitation announcement. The NCO 15 Consolidated Mail Outpatient Pharmacy(CMOP), Contracting office is conducting market research only to gain knowledge of potential qualified sources and is issuing this sources sought notice for ceiling fan replacement.
Offers are not being solicited at this time. The Government does not intend to award a contract on the basis of this request for information. Vendors are required to address the following questions to be considered a viable source for future needs;
Can you meet the requirement as described in attached the Statement of Requirements?
Any responses to this sources sought must include an answer to all of the above question in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement. When responding please include;
Your company s POCs:
Name
Phone Number
Email Address
Your Company s SAM Unique ID Number
Your Company s Capability Statement
Any questions regarding this sources sought need to be sent no later than (NLT) July 3, 2025 @ 3:00pm CDT.
Interested sources may respond to this notice via email to lacie.nowak@va.gov , on or before July 11th, 2025 @ 3:00pm CDT.
This Request for Information does not obligate VA to the release of a solicitation.
Statement of Requirements
Consolidated Mail Outpatient Pharmacy (CMOP)
National Semi-Automated Packing (SAP) Consumable Supplies IDIQ
Scope of work:
The Department of Veterans Affairs (VA), Consolidated Mail Outpatient Pharmacy (CMOP) has an immediate need to establish a National Multiple Award IDIQ for Operational Supplies related to the Operation of their Semi Automated Packing equipment. The CMOP fills and ships millions of Veteran prescriptions a year. The SAP consumable supplies that will be procured by this solicitation are shipping materials such as high-quality shipping mailers and maintenance items necessary to operate the CMOP SAP machines. The SAP consumable supplies must meet CMOP and pharmaceutical specific dimensions for shipping in the United States Postal Service (USPS), United Parcel Service (UPS) and or FedEx. The stringent requirements are designed to ensure patient safety, ensure patient information, deter theft while in transit, and ensure the integrity of items shipped.
The intent of this request is to establish a primary source to standardize the CMOP s purchasing of products, to secure fair pricing, and obtain high quality customer service. With that being said, the CMOP Program is going through significant changes with the startup of three (3) new production systems as well as new add on equipment. Each CMOP has its own make-up of auto baggers due to their prescription population needs.
Scope:
Vendor shall provide SAP consumable supplies to the CMOP as stated in the Statement of Requirements. The supplies will be used to prepare and mail Veteran patient prescriptions in durable, secure, quality products.
Products will need to function properly. Exchanges and/or refunds will be required for any product that does not function as needed.
Vendor must accept Government credit cards and can accept orders manually and electronically (internet and/or by fax).
Deliveries will need to be more than three times a week up to daily. The vendor must be able to make on time deliveries and be able to adjust these deliveries to meet the changing production requirements.
The Vendor must be able to meet the quantity requirements of each item for the facility.
Fluctuations in workload can occur and the CMOP's usage of these products may sometimes double in a short period of time. Therefore, the vendor shall carry sufficient inventory to be able to complete large emergency orders.
Delivery Location:
VA CMOP Leavenworth 760
23501 W. 84th Street
Shawnee, KS 66227
VA CMOP Chelmsford 761
10 Industrial Avenue,
Chelmsford, MA 01824
VA CMOP Tucson 762
3675 Britannia Drive,
Tucson, AZ 85706
VA CMOP Lancaster 763
2962 S. Longhorn Dr
Lancaster, TX 75134 2118
VA CMOP Murfreesboro 764
5171 Sam Jared Drive
Murfreesboro, TN. 37130
VA CMOP Murfreesboro II 764
3209 Elam Farms Pkwy
Murfreesboro, TN 37127 7787
VA CMOP Hines 765
5th Ave & Roosevelt Rd
BLD 37 NW DOCK 19, Hines, IL 60141
VA CMOP Charleston 766
4136 Carolina Commerce Parkway
Ladson, SC 29456
Period of Agreement:
This Agreement will become effective on the date signed by the Government, is up to five years.
Uninterrupted Source of Supply:
By establishing an Agreement, the vendor guarantees to provide an uninterrupted source of the established items from which to satisfy the Government s requirements for the effective period of the awarded Agreement.
Specifications of Items:
In order to meet specifications, the product proposed must meet all salient characteristics. Salient characteristics are defined by product specifications per location.
VA CMOP Leavenworth 760
Description
Consumble Part Number
Sprint Bagger Bags-SIDEPOUCH SPOFM PRINTED 13"X 11.5" NO HEADER
0.000" 2.5 Mil WHITE/GREY NO ADDITIVE SIDE POUCH
STANDARD PERFORATED 2 QTY:1750 (V195)TRS &
BLACK EYESPOT
SAP Material - 101193074
1394835
Zebra Ribbons
Z106450101W
Autobag 550 bags, AUTOBAG MAILBAG MBOFM PLAIN 10.625"X 12" NO
HEADER 0.000" WITH SKIRT .25" EXTRA TOUGH
WHITE/GRAY NO ADDITIVE MAILBAG COMBO BAG BIB
PERFORATED 2 QTY:1550 PLAIN-AIR RELIEF
SAP Material - 101187444
1306135
Sealed Air QPACK 4" black ribbon-25TT4BK20F
25TT4BK20F
Imaging Kit
58D0Z00
Toner: 58D1U00 (Compatible) 55K YIELD
58D0U0G
PA Fuser-Lexmark 41X1115
41X1115
Transfer Roller, Lexmark
41X1076
pickup roller
41X1108
VA CMOP Chelmsford 761
Description
Consumable Part Number
10x13x.0025 MAILER, FAN-FOLDED BOX
10x13x.0025FFVH
869216-02 (Sharp)/ (SH120610100), 4.75" x 2001'
869216-02 (Sharp)/ (SH120610100)
Â
Â
10X13, 2.5MIL, W/S COEX ROLLBAG MAILER, VENTED
MP1013RB
Videojet : 15-U110KQ5-700
15-U110KQ5-700
VideoJet Mandrel refurb kit: 408683
408683
25B3074
25B3074
Imaging Unit
58D0Z00
Fuser/Maintenance Kit
41X2233 type 00
Fuser/Maintenance
41X1115
VA CMOP Tucson 762
Description
Consumble Part Number
10X13, 2.5MIL, W/S COEX ROLLBAG MAILER, VENTED
MP1013RB
Videojet : 15-U110KQ5-700
15-U110KQ5-700
VideoJet Mandrel refurb kit: 408683
408683
25B3074
25B3074
Imaging Unit
58D0Z00
41x2233 type 00
41X2233 type 00
Fuser/Maintenance Kit
41X1115
VA CMOP Lancaster 763
Description
Consumble Part Number
10X13, 2.5MIL, W/S COEX ROLLBAG MAILER, VENTED
MP1013RB
Videojet : 15-U110KQ5-700
15-U110KQ5-700
VideoJet Mandrel refurb kit: 408683
408683
Toner-Lexmark
25B3074
Imaging Unit
58D0Z00
Fuser/Maintenance Kit
41X2233 type 00
VA CMOP Murfreesboro 764
Description
Consumble Part Number
10X13, 2.5MIL, W/S COEX ROLLBAG MAILER, VENTED
MP1013RB
10X13, 2.5MIL, W/S COEX ROLLBAG MAILER, VENTED
MP1013RB
Videojet : 15-U110KQ5-700
15-U110KQ5-700
VideoJet Mandrel refurb kit: 408683
408683
Imaging Unit
58D0Z00
Fuser/Maintenance Kit
41X2233 type 00
Toner-Lexmark
25B3074
VA CMOP Hines 765
Description
Consumble Part Number
10X13, 2.5MIL, W/S COEX ROLLBAG MAILER, VENTED
MP1013RB
Videojet : 15-U110KQ5-700
15-U110KQ5-700
Toner-Lexmark
25B3074
VideoJet Mandrel refurb kit: 408683
408683
Imaging Unit
58D0Z00
Fuser/Maintenance Kit for Lexmark M5270
41X2233 type 00
VA CMOP Charleston 766
Description
Consumble Part Number
12.25" width x 12.375" includes 3/8" tall, W/S COEX 2.5mil MAILER, Vented, with 50% recycled content-fanfold
ABF1212
Ribbon: SH120610100
SH120610100
Ribbon: Z106450101W
Z106450101W
10X15 OEM bags, extra tough with 0.25in skirt 2.5mil
JEM0069
9x12.5 OEM bags, extra tough with 0.25in skirt 2.5mil
OFM912
Contracting Officer Contact Information:
Lacie Nowak
Lacie.nowak@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C77025R0010.docx | DOCX document |
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