7125--Pharmacy Service Custom Casework Modular Millwork and Casego ods

The purpose of this modification is to provide answers to questions received and to remove the allotment of 3 revisions per CLIN.

All other requirements for this RFQ remain the same.

Page 5 of 5

STATEMENT OF WORK

Veteran Health Indiana

1481 West 10th St.

Indianapolis, IN 46202-2803

Pharmacy Service Custom Casework Modular Millwork and Casegoods

1.0 GENERAL SCOPE

The Richard L. Roudebush VA Medical Center has a requirement for custom cabinetry and millwork in their narcotics vaults, and non-sterile compounding Pharmacy areas that must meet various standards to include high-quality while integrating excellent environmental stewardship.

This requirement includes casework, laminate tops, stainless steel counters with integrated sinks, project management, professional installation, and maintenance / warranty services.

The Contracting Officer Representative (COR) is Julie Webb (julie.webb@va.gov).

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications. Contractor is responsible for verifying field measurements and providing submittals for casework configuration subject to government approval. Government will make subject matter experts available to provide information on needed functionality and configuration of custom cabinetry.

Maximizing the space allocated and supplier must verify all measurements prior to producing their final shop drawings and fabrication as stated in the details

Furniture delivery and installation will be required beginning in May 2024 using the negotiated and established timeline for appropriate phases. With the phased manufacturing and installation, contractor will be responsible to store material until space is ready at no cost to the government.

Each area (distinct room) represents a different phase, and the offeror must be able to offer staggered manufacturing, delivery, and installation in conjunction with the government s timeline. Government will complete the demolition of existing and refurbish the area. Government will establish affected ICRA barrier and successful offeror must work within the parameters of the established ICRA barriers.

Each phase is expected to take one month to prepare for installation. Vendor must either provide phased production/shipping/installation or store product until the end of all phases.

This is to be done at no additional cost to the Government

Warehouse space is not available at the VAMC for any storage needs

Due to ICRA barriers, demo work and repair to flooring/walls, we cannot take more than one room out at a time. We do not have the space to store the goods nor the ability to deliver to the jobsite.

Duty hours will be 7:30 am 4:00 pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Note: The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

The contractor shall coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install custom casework from the manufacturer until final acceptance, by the COR (Julie Webb Julie.Webb@va.gov).

Contractor will be provided access to a dock for unloading.

Products must meet healthcare and pharmacy compounding standards.

Contractor shall prepare and provide as built drawings in PDF and AutoCAD.

Contractor shall provide maintenance manuals for all products specified.

Contractor shall be responsible for scheduling; include planning, manufacturing, project management and installation.

3.0 SITE VISIT

All interested contractors may participate in an in-person site-visit on May 7, 2024, promptly at 11 AM Eastern Time, at the Roudebush VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202-2803.

To attend you must contact Morgan.Stein@va.gov no later than 12 PM NOON Eastern Time on May 3, 2024 to sign up and obtain additional information to attend. When emailing to attend, please title the subject line with Site Visit May 7, 2024 - Pharmacy Service Custom Casework Modular Millwork and Casegoods ; in your request you must include your company name and the names of all who will be in attendance.

Please Note: Any questions from the site visit need to be emailed after the site visit has concluded. There will be no discussions regarding this requirement during this site-visit, or any other time, outside of emailing the designated point of contact indicated in this RFQ.

4.0 SUBMISSION OF QUESTIONS

An Offeror s initial proposal should contain the best terms from a price and technical standpoint. Offerors are reminded there should be no contact with the facilities regarding this RFP during the solicitation and evaluation process. All questions should be directed, in writing, to the Contract Specialist via email at Morgan.Stein@va.gov ensuring the subject line states 36C25024Q0592 - Pharmacy Service Custom Casework Modular Millwork and Casegoods - Questions . Questions will not be accepted after May 14, 2024 12PM NOON Eastern Time. After that time the question-and-answer phase will end, and a list of all questions received will be disseminated to all interested parties with applicable responses.

5.0 SUBMISSION OF QUOTATION

Submission of your response shall be received not later than 12 PM NOON Eastern Time on May 21, 2024. Please email your submissions to Morgan.Stein@va.gov ensuring the subject line states 36C25024Q0592 - Pharmacy Service Custom Casework Modular Millwork and Casegoods .

The following must be included with submission:

Volume 1: (technical)

drawings, (floorplans, isometrics, shop drawings, renderings, etc.)

complete manufacturer s product specifications

Bill of Materials tagged per CLIN/ floorplan department and room etc.

quantity of man hours for labor/installation

project management plan

product literature

project staffing plan

physical finish samples (Julie Webb , Engineering, 1481 West Tenth Street, Indianapolis, IN 46202-2803)

sustainability certification documents

complete testing results / certificates

warranty.

Self-certifying statement confirming ability to meet project deadlines

Line items to include specifications of all items, materials, dimensions, etc.

Volume 2: (pricing)

Price quote with separate line for current furniture removal/labor/installation

Bill of Materials with subtotals and tagged per MTR/CLIN/ floorplan

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Morgan.Stein@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote.

No phone calls please.

Offerors who do not submit all information may not be considered for award.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offerors shall complete and return all information prior to the time specified in block 8 of SF 1449 in order to be considered for award.

Offerors shall complete Blocks 17(a) and 30 of SF 1449.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

6.0 EVALUATION CRITERIA

Meeting all technical requirements listed in this SOW

PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each location with multiple parts list to represent exactly what is being offered

Demonstrating that the product will meet the appropriate physical requirements stated in this SOW and/or Specifications Section of the RFQ

Including the estimate of man-hours required for installation

Including required certifying statements confirming ability to meet project deadlines, phased production and/or installation

Including a Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

Including cut sheets with product detail for each line item

Including Labor/Services appropriate to the scope of work

Including project staffing plan appropriate to scope of work

Including project management plan appropriate to scope of work and demonstrating ability to meet phased production and phased installation

Technical

Quality of Materials

Durability of materials

Cleanability of materials

Overall appearance

Compliance with requirements

Materials comply with all technical requirements

Demonstration of meeting outlined standards

Sustainability

Project Management Plan

Outlined in proposal

Demonstrates understanding of required onsite verifications, required submittals, tracking

Completeness of proposal

Required documentation to include drawings, cut sheets, product literature, warranty information

Ability to phase production

Ability to phase installation

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

Evaluation of Quotes:

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate the following: Technical Capability, Past Performance, and Price.

Following receipt of quotes, the Government will perform a comparative evaluation of the products/services quoted. The Government will compare quotes to one another to select the product/service that best benefits the Government by fulfilling the requirement.

The VA will compare quotes against each other in an impartial and simplified manner.

The VA may ask questions to one or more submitters but is not obligated to do so.

The VA may reject all quotes.

The contracting officer and VA users may use any means available to examine past performance, such as contractor reliability and reputation and suitability of the product or service to meet the VA s need.

VA may discuss price or price discounts with the one or more submitters before awarding an order or rejecting all quotes.

The VA will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The evaluation of VA requirements outlined in this request for quote will determine suitability.

Required Documentation:

Technical Capability

The offeror must provide sufficient documentation to allow for validation of the requirements listed in the Specific Tasks and capabilities listed.

The offeror must also provide sufficient documentation for validation on how it will meet the required Specific Tasks listed in each line item. The offeror must also provide a detailed space diagram that indicates the proposed layout of the equipment once installed.

The offeror must provide a timeline for phase-in, delivery, installation of proposed equipment, and training of end users.

The offered custom cabinetry and millwork should be of sufficient capability to support the Pharmacy needs and workload volume as described.

Past Performance

The offeror is to provide a list of no more than three (3) Federal, State, and local government contracts or private contracts of similar type, scope, size, and complexity that are ongoing, or have been completed within the past 3 years.

Each contract should provide contact information of person/s that can be contacted that can provide relevant feedback regarding equipment provided and customer support received.

The offeror is to provide a listing of any notifications of citations of non-compliance with federal, state and local laws and/or regulations within the past three (3) years and the resolution to the identified issues. If there have not been any citations, please be sure to indicate so.

Price

Total quote price shall be inclusive of all listed information.

7.0 PRODUCT

See below for technical requirement of products, including Floor Plans.

All products must meet the following salient characteristics as specified below:

All finishes shall be engineered for heavy use and frequent cleaning using hospital-grade cleaning substances.

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

All products shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

All products to meet or exceed ANSI/BIFMA tests, any alternative options must include warranty, ANSI/BIFMA and applicable Fire Rating documentation in writing at time of proposal submission to be considered.

ADA Compliant

Pulls to meet 2010 ADA Standards for Accessible Design (section 309.4) for easy grasping with one hand and do not require tight grasping, tight pinching or twisting of the wrist to operate.

High-Pressure Laminates to meet or exceed NEMA LD3-2005 High=Pressure Decorative Laminate standards PVC-Free edge banding standard. HPL covered 1-1/8 thick medium density particleboard top with PVC-Free plastic edge banding.

All products within each room or space shall have compatible finishes and colors to provide an aesthetically pleasing solution.

To be approved by COR prior to production and installation.

Dimensions. All dimensions defined in the SOW, and on the drawings, are nominal dimensions. The actual dimensions of each product or component may vary slightly from the nominal dimensions listed, so long as the products provide the same form, fit, and functionality as products of the exact dimensions, and so long as the products fit within each room or space.

Vendor is responsible for all field measurements to confirm furniture complies within the space and to make any adjustments necessary.

These are to be Built-in Casework that works with modules upon production and installation. Modules and worksurfaces cannot be interchangeable and must have exact fit or be measured onsite prior fabrication and installation.

MBDC Cradle-to-Cradle Certification to show environmentally-intelligent product design. (preferred not required)

This project consists of the procurement, delivery, set up and installation of the following:

GENERAL REQUIREMENTS FOR MODULAR MILLWORK AND CASEGOODS :

a.      Surfaces must be cleanable with hospital grade germicides and bleach solutions without harm to finishes.

b.     Contributes to LEED points

c.      Warranty- Limited Lifetime

Modular Millwork

Salient Characteristics: To include the following specifications:

a.      A component based line of cabinetry and coordinating work tops to be used in labs, patient rooms, storage rooms, pharmacy, supply areas, break rooms, dayrooms, and limited office spaces to supply a built- in look while maintaining the quality and flexibility of a modular approach.

b.     A wide variety of fully modular cabinet components available for upper and lower storage on 6 modules, allowing cabinets to be moved and reconfigured.

c.      Cabinets constructed of HPL or thermoform over a ½ minimal thickness low VOC substrate with all edges sealed with matching edge-band or thermo-formed radius edges.

d.     Cabinet interiors fully melamine or LPL lined with no exposed substrate.

e.     Drawer construction options of standard box type with replaceable drawer front and unitary interior box for use in healthcare.

f.       Full extension steel ball bearing drawer glides.

g.      Adjustable 4 way hinges.

h.     Adjustable height shelving, fully wrapped melamine surface.

j.       Integral seamless backsplash, caulked and sealed at side seams and at wall.

k.      Integral sink and set in sink options.

l.        Ability to coordinate with building plumbing

Additional specifications

* 1/2" thick solid surface material

* 3/8" radius for outside corners of solid surface countertops

* 1/2" standard countertop overhang for base cabinets

Specific Requirements of Each Define Space

7th floor breakroom A7087

Combination of base and overhead cabinetry in varying configurations

Solid surface countertop with solid integrated side splash

Single stainless-steel drop-in sink

Gooseneck faucet, chrome

See above Modular Millwork table

7th floor Compounding area A-7086

Combination of base and overhead cabinetry in varying configurations

Solid surface stainless steel countertop with integrated side splash. Sink must be integrated with minimal lips, seams, etc. for cleaning purposes

Single stainless-steel sink

Gooseneck faucet, chrome

See above Modular Millwork table

7th floor vault outside A7086J

Combination of base and overhead cabinetry in varying configurations

Solid surface countertop with integrated side splash

See above Modular Millwork table

Pharmacy Vault C-1061A

Combination of base and overhead cabinetry in varying configurations

Solid surface countertop

Mounted task lighting

See above Modular Millwork table

Narcotics Vault C-1069

Combination of base and overhead cabinetry in varying configurations

Solid surface countertop

Mounted task lighting

One tall storage cabinet

See above Modular Millwork table

Compounding area C-1061

Combination of base and overhead cabinetry in varying configurations

Solid surface stainless steel countertop with integrated side splash. Sink must be integrated with minimal lips, seams, etc. for cleaning purposes

Single stainless-steel sink

Gooseneck faucet, chrome

See above Modular Millwork table

8.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, virtually or in person at Veteran Health Indiana, 1481 West 10th Street, Indianapolis, IN 46202-2803. Time and date will be determined by COR (Julie Webb Julie.Webb@va.gov).

9.0 SERVICES

Design Contract Tasks/Requirements

The contractor shall attend a minimum of three (3) in-person meetings at the Veteran Health Indiana medical center to review final award with VA Interior Designer and End Users and to make necessary revisions.

During first meeting the contractor shall provide the COR with the Auto-Cad drawings to 1/8 scale drawings showing layouts of awarded product.

The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA.

The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA.

The product must not be placed into production without clearance from the VA COR.

The contractor shall provide final, clean 1/8 scaled drawings of product layout for sign-off prior to scheduling manufacturing.

The contractor shall provide storage of casework until area is ready. Complete project phasing will be determined jointly with contractor and government after award.

Design, and Installation Support Services Contract Tasks/Requirements

a. Contractor may be required to provide basic design services and layout for commodities purchased. All designs, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years of experience, and one year experience using contractor s software similar to that proposed for this contract.

b. Contractor is required to provide installation drawings for furniture purchased.

c. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

d. Contractor shall perform installation services per task order SOW.

e. Contractor must have a project manager/lead installer based on project size. Project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities.

f. Contractor may or may not be required to complete services outside of normal duty hours per the SOW.

g. Contractor shall be familiar with VA campuses, regulations, loading dock locations and hours of operations.

h. Contractor must provide Proof of Insurance.

i. Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.

j. VA COR: to be specified at delivery/task order level.

Protection of Property

a. The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c. The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the COR upon completion of the work.

d. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

Delivery

a. Contractor shall contact the COR at least 14 business days prior to the start of work/shipping to ensure that the building is ready for install.

b. In the event there is a delay in delivery, Contractor must notify the assigned VA COR immediately in writing, preferably via email.

c. Contractor shall provide the COR with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum in advance.

d. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

Receiving and Unloading

a. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

b. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA CO in writing, preferably via email, immediately upon identification.

c. The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR on a daily basis.

d. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

Assembly and final acceptance

a. Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

b. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each task order.

c. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers instructions.

d. Contractor shall prevent its personnel from entering any area other than the designated work area.

e. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

f. Contractor shall inspect to ensure that the product is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

g. The Contractor shall do a final walkthrough with COR and provide a punch list before releasing crew for the day. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA COR a remediation plan within 5 business days.

Jobsite Cleanliness

a. Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

b. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

c. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. The Contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

f. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Contractor.

Warranty Items

a. The warranty of an item is to start on the date of acceptance of the products/services by the Government VA COR.

b. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.