7110--Modular Casework Furniture - Aleda E. Lutz VA Medical Center Saginaw, MI

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

This solicitation is issued as a request of quotations(RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the most recent Federal Acquisition Circular.

This solicitation is set-aside for small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 337214, with a small business size standard of 1000 employees.

The Department of Veterans Affairs, Aleda E. Lutz VA Medical Center, 2830 McCarty Rd,

Saginaw, MI 48603, is seeking to purchase modular casework furniture for a new facility currently under construction. NOTE: Attached directive applies to this solicitation (VHA Directive 1193).

STATEMENT OF WORK (SOW) - Dated June 11, 2021

The government is in the process of new building construction that requires specialty modular clinical casework for its optometry clinic. This scope of work will be performed at the New Building for the Audiology & Optometry Center, Aleda E. Lutz VAMC, 2830 Mc Carty Road, Saginaw, Michigan 48603.

This is a specialty casework requirement. It is essential that the casework required be designed, delivered, staged/moved, and installed concurrently with the activation phases in order to coordinate the timely delivery and installation of casework essential for government operational use NLT the expected dates of occupancy of the project. Construction completion anticipated December 2021. Casework shall be required to be installed once construction is completed and can begin installation December 13, 2021 and shall be completed no later than December 17, 2021.

In the event of a construction delay, it is expected that the vendor shall begin delivery and installation within 2 weeks (10 business days) of completion notification and complete delivery and installation within 15 working days following the first delivery and installation date. If the delay is longer than the 2 week timeframe, the vendor shall deliver the product which will be stored at the Saginaw VAMC Warehouse, and the installation will occur at a later date than the delivery. Vendor shall work with VA on installation dates once construction is completed.

SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document of:

Volume 1: (technical)

drawings, (floorplans, isometrics, shop drawings, typicals etc.)

complete manufacturer s product specifications

Bill of Materials tagged per CLIN/ floorplan department and room etc.

quantity of man hours for labor/installation

project management plan

product literature

project staffing plan

physical finish samples

sustainability certification documents

complete testing results / certificates

mock up samples (list any needed here)

warranty.

Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

price quote with separate line for labor/installation

Bill of Materials with subtotals and tagged per CLIN/ floorplan

Upon award, the VA will require that the bill of materials is tagged by room for ease of installation. A project manager and or installation foreman must be onsite during installation.

Upon completion of the project, as-built drawings in AutoCAD format must be produced for VA use.

1. Industrial design services related to new construction casework requirements in accordance with new construction space requirements. Participation in progress meetings is required as necessary to ensure a successful casework project solution. These meetings will occur with the VA Interior Designer to assure the requirements are met.

2. Delivery, staging, and installation/configuration of casework for the new construction (including all fasteners and fixtures required for assembly), and warranty service in accordance with new construction space requirements that will result in a turn-key casework solution in accordance with the final casework design (subject to final working/construction drawings). Installation must be performed by a licensed and bonded installation company, including any proprietary certifications necessary to maintain product warranties.

3. All finishes, material selections, final casework layouts shall be selected and approved by VA Interior Designer.

Basis of Casework Specifications

All casework must have the requirements listed below or be equal to requirements listed below in order to provide the casework needed to meet the requirements as well as the casework as it is shown on the drawings.

CASEWORK REQUIREMENTS:

Laser Room 174:

25 Deep Countertop with backsplash qty 7: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: COUNTERTOP25G

See MTR items MM1

Bank Of 4 Box Drawers Hospital Grade qty 3: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: HG4DWRBANKGC

See MTR items MM1

Wall Cabinet; Per Lineal Foot Hospital Grade qty 7: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: HGWALLCABGC

See MTR items MM1

Medicine Wall Cabinet 18 Wide qty 1: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: HGMEDWALLCABGC

See MTR items MM1

Aluminum Frame Temp Glass Doors qty 5: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: HGALUMFRMGLASSDOOR

See MTR items MM1

Smart Office Back Splash qty 6: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: EXAMSOPREG

See MTR items MM1

Cabinet Lock And Key Set qty 5: Room 174

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: LOCK

See MTR items MM1

Eye Exam Rooms: 157, 159, 160, 161, 161A, 166, 167, 168, 169, 171, 172, 173, 175

Vela Exam Base 9 Rt Hand Unit W/Scribe Lam Top- Stand Rm 89 Standard Layout For Right Handed Doctor -Includes Trial Lens Drawer Wire Management Cabinet qty 13:

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: EXAM9RHVE

Product Info: Exam desk with scribe measuring 89 with laminate countertops and backsplash. Features scribe station, wire management panel, trial lens drawer, CPU unit storage, small utility drawer and a file drawer.

See MTR items MM1

Vela Exam Wall Cabinet qty 13:

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID:

Product Info: 4 Door wall cabinet with matching wrap around trim.

See MTR items MM1

Smart Office Narrow Panel Kit qty 13:

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: EXAMSO70VE

Product Info: panel includes 1 hand sanitizer dispenser, 1 tissue/glove holder, 1 file folder holder, 1 metal shelf canister holder and 1 metal shelf drops holder.

See MTR items MM1

Orvos Monitor Rail 36 (AWS36) qty 13:

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: D238

See MTR items MM1, DA1

Orvos Monitor ARM (M2SW2S) qty 13:

Basis of Design: Vela Exam Console, Eye Designs Group

Product ID: D195

See MTR items MM1, CS2

DELIVERY and INSTALLATION:

Deliveries will be accepted on site located at Aleda E. Lutz VAMC, Audiology & Optometry Center of the Aleda E. Lutz VAMC, 2830 McCarty Road, Saginaw, Michigan 48603

Casework installation is all one story.Â

Deliveries must be managed and completed in coordination with Interior Designer as well as VA hours, restrictions and regulations. This includes, but is not limited to, the following:

Trucks cannot be left unattended and must be removed from unloading area after unloading.

Drop shipping is not acceptable. All deliveries must be received and handled by installers.

Any damage to the Aleda E. Lutz VAMC facility incurred through the installation process must be repaired within 30 days at the vendor s expense.

Vendor is responsible for notifying VA Interior Design contact in advance of arrival and departure, providing review of all product and site conditions before sign off. Work is to be performed between 8:00am and 4:30pm weekdays unless specifically coordinated otherwise.

Deliveries must be scheduled through the VA interior designer before installation.Â

Place of Performance/Place of Delivery

Address:

Aleda E. Lutz VA Medical Center

2830 McCarty Rd

Saginaw, MI

Postal Code:

48603

Country:

UNITED STATES

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: Lowest Price Technically Acceptable.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items [October 2018] with the following addenda: FAR 52.219-28, and 52.232-40; VAAR 852.203-70, 852.211-70, 852.232-72, and 852.246-71

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [May 2019] The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3 Alt 1, 52.225-13, 52.232-33.

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis / solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than Tuesday, Sep 7, 2021 by 2:00PM EDT by email at james.howard3@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, James Howard, at james.howard3@va.gov