36C25021Q0998.docx

SUBJECT*

Modular Casework Furniture - Aleda E. Lutz VA Medical Center Saginaw, MI

GENERAL INFORMATION

Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

POINT OF CONTACT*

James Howard Contract Specialist james.howard3@va.gov 317-988-1549

PLACE OF PERFORMANCE

Aleda E. Lutz VA Medical Center

2830 McCarty Rd

Saginaw MI

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

This solicitation is issued as a request of quotations(RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the most recent Federal Acquisition Circular.

This solicitation is set-aside for small business. The associated North American Industrial Classification System (NAICS) code for this procurement is 337214, with a small business size standard of 1000 employees.

The Department of Veterans Affairs, Aleda E. Lutz VA Medical Center, 2830 McCarty Rd, Saginaw, MI 48603, is seeking to purchase modular casework furniture for a new facility currently under construction.

STATEMENT OF WORK (SOW) - Dated June 11, 2021

The government is in the process of new building construction that requires specialty modular clinical casework for its optometry clinic. This scope of work will be performed at the New Building for the Audiology & Optometry Center, Aleda E. Lutz VAMC, 2830 Mc Carty Road, Saginaw, Michigan 48603.

This is a specialty casework requirement. It is essential that the casework required be designed, delivered, staged/moved, and installed concurrently with the activation phases in order to coordinate the timely delivery and installation of casework essential for government operational use NLT the expected dates of occupancy of the project. Construction completion anticipated December 2021. Casework shall be required to be installed once construction is completed and can begin installation December 13, 2021 and shall be completed no later than December 17, 2021.

In the event of a construction delay, it is expected that the vendor shall begin delivery and installation within 2 weeks (10 business days) of completion notification and complete delivery and installation within 15 working days following the first delivery and installation date. If the delay is longer than the 2 week timeframe, the vendor shall deliver the product which will be stored at the Saginaw VAMC Warehouse, and the installation will occur at a later date than the delivery. Vendor shall work with VA on installation dates once construction is completed.

SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document of:

Volume 1: (technical)

a. drawings, (floorplans, isometrics, shop drawings, typicals etc.)

b. complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. quantity of man hours for labor/installation

e. project management plan

f. product literature

g. project staffing plan

h. physical finish samples

i. sustainability certification documents

j. complete testing results / certificates

k. mock up samples (list any needed here)

l. warranty.

m. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan

Upon award, the VA will require that the bill of materials is tagged by room for ease of installation. A project manager and or installation foreman must be onsite during installation.

Upon completion of the project, as-built drawings in AutoCAD format must be produced for VA use.

1. Industrial design services related to new construction casework requirements in accordance with new construction space requirements. Participation in progress meetings is required as necessary to ensure a successful casework project solution. These meetings will occur with the VA Interior Designer to assure the requirements are met.

2. Delivery, staging, and installation/configuration of casework for the new construction (including all fasteners and fixtures required for assembly), and warranty service in accordance with new construction space requirements that will result in a turn-key casework solution in accordance with the final casework design (subject to final working/construction drawings). Installation must be performed by a licensed and bonded installation company, including any proprietary certifications necessary to maintain product warranties.

3. All finishes, material selections, final casework layouts shall be selected and approved by VA Interior Designer.

Basis of Casework Specifications

All casework must have the requirements listed below or be equal to requirements listed below in order to provide the casework needed to meet the requirements as well as the casework as it is shown on the drawings.

CASEWORK REQUIREMENTS:

Laser Room 174:

1. 25” Deep Countertop with backsplash – qty 7: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: COUNTERTOP25G

· See MTR items MM1

2. Bank Of 4 Box Drawers Hospital Grade – qty 3: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: HG4DWRBANKGC

· See MTR items MM1

3. Wall Cabinet; Per Lineal Foot Hospital Grade– qty 7: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: HGWALLCABGC

· See MTR items MM1

4. Medicine Wall Cabinet 18 Wide – qty 1: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: HGMEDWALLCABGC

· See MTR items MM1

5. Aluminum Frame Temp Glass Doors – qty 5: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: HGALUMFRMGLASSDOOR

· See MTR items MM1

6. Smart Office Back Splash – qty 6: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: EXAMSOPREG

· See MTR items MM1

7. Cabinet Lock And Key Set – qty 5: Room 174

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: LOCK

· See MTR items MM1

Eye Exam Rooms: 157, 159, 160, 161, 161A, 166, 167, 168, 169, 171, 172, 173, 175

8. Vela Exam Base 9 Rt Hand Unit W/Scribe Lam Top- Stand Rm 89” Standard Layout For Right Handed Doctor -Includes Trial Lens Drawer Wire Management Cabinet– qty 13:

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: EXAM9RHVE

· Product Info: Exam desk with scribe measuring 89” with laminate countertops and backsplash. Features scribe station, wire management panel, trial lens drawer, CPU unit storage, small utility drawer and a file drawer.

· See MTR items MM1

9. Vela Exam Wall Cabinet – qty 13:

· Product ID:

· Product Info: 4 Door wall cabinet with matching wrap around trim.

10. Smart Office Narrow Panel Kit – qty 13:

· Product ID: EXAMSO70VE

· Product Info: panel includes 1 hand sanitizer dispenser, 1 tissue/glove holder, 1 file folder holder, 1 metal shelf canister holder and 1 metal shelf drops holder.

11. Orvos Monitor Rail 36 (AWS36) – qty 13:

· Product ID: D238

· See MTR items MM1, DA1

12. Orvos Monitor ARM (M2SW2S) – qty 13:

· Basis of Design: Vela Exam Console, Eye Designs Group

· Product ID: D195

· See MTR items MM1, CS2

DELIVERY and INSTALLATION:

Deliveries will be accepted on site located at Aleda E. Lutz VAMC, Audiology & Optometry Center of the Aleda E. Lutz VAMC, 2830 McCarty Road, Saginaw, Michigan 48603

Casework installation is all one story.

Deliveries must be managed and completed in coordination with Interior Designer as well as VA hours, restrictions and regulations. This includes, but is not limited to, the following:

· Trucks cannot be left unattended and must be removed from unloading area after unloading.

· Drop shipping is not acceptable. All deliveries must be received and handled by installers.

Any damage to the Aleda E. Lutz VAMC facility incurred through the installation process must be repaired within 30 days at the vendor’s expense.

Vendor is responsible for notifying VA Interior Design contact in advance of arrival and departure, providing review of all product and site conditions before sign off. Work is to be performed between 8:00am and 4:30pm weekdays unless specifically coordinated otherwise.

Deliveries must be scheduled through the VA interior designer before installation.

Place of Performance/Place of Delivery

2830 McCarty Rd Saginaw, MI

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: Lowest Price Technically Acceptable.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [October 2018] with the following addenda: FAR 52.219-28, and 52.232-40; VAAR 852.203-70, 852.211-70, 852.232-72, and 852.246-71

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [May 2019] The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3 Alt 1, 52.225-13, 52.232-33.

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis / solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than Tuesday, Sep 7, 2021 by 2:00PM EDT by email at james.howard3@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, James Howard, at james.howard3@va.gov

NOTE: Attached directive applies to this solicitation (VHA Directive 1193) – see information below.

1. The following information is to inform your company of the new VHA Directive 1193 Coronavirus Disease 2019 Vaccination Program for VHA Health Care Personnel and the requirement for your healthcare personnel employees to comply with the requirements in the Directive. In accordance with VHA Directive 1193, it is VHA’s policy that VA medical facilities will implement a mandatory COVID-19 vaccination program by requiring all VHA Health Care Personnel (HCP) to receive a COVID-19 vaccination or obtain an exemption for medical or religious reasons. Please note that contractor personnel are included in VHA’s definition of a HCP (see definition below).

Definition of HCP: Healthcare personnel (HCP) refers to all paid and unpaid persons who work in or travel to VHA locations who have the potential for direct or indirect exposure to patients or infectious materials, including body substances (e.g., blood, tissue, and specific body fluids); contaminated medical supplies, devices, and equipment; contaminated environmental surfaces; or contaminated air. These HCP may include, but are not limited to, emergency medical service personnel, nurses, nursing assistants, physicians, technicians, therapists, phlebotomists, pharmacists, health professions trainees (HPTs), contractor personnel, and persons (e.g., clerical, dietary, environmental services, laundry, security, maintenance, engineering and facilities management, administrative, billing, and volunteer personnel) not directly involved in patient care but potentially exposed to infectious agents that can be transmitted from HCP and patients. HCP include all VA licensed and unlicensed, clinical and administrative, paid and without compensation, full- and part-time, intermittent, fee basis employees who are expected to perform any or all of their work at these locations. HCP also includes VHA personnel and contractor personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

1. HCP Contractor personnel employed by your company and working at VA medical facilities, are required to comply with VHA Directive 1193 and requirements outlined in the directive. Please see the specific requirements:

VHA Health Care Personnel. VHA HCP are required to comply with VHA Directive 1193 by:

(1) Receiving a complete COVID-19 immunization series or obtaining an exemption for medical or religious reasons.

(2) Submitting the Health Care Personnel COVID-19 Vaccination Form, VA Form 10-263 (See Appendix B of the Directive) to Employee Occupational Health (EOH).

(a) If a VHA HCP is vaccinated at a VHA location, by VHA EOH, they are not required to complete and submit VA Form 10-263 to EOH.

(b) If a VHA HCP is vaccinated outside of EOH and has submitted acceptable and complete documentation of vaccination, as prescribed in Appendix A, to EOH, they are not required to complete and submit VA Form 10-263 to EOH.

(c) If a VHA HCP is vaccinated outside of EOH, but has not submitted acceptable and complete documentation of vaccination, as prescribed in Appendix A, to EOH, they must complete and submit VA Form 10-263 to EOH with all required documentation and within the timelines as prescribed in this directive.

(d) If a VHA HCP is exempt from COVID-19 vaccination for medical or religious reasons, they must complete the COVID-19 Vaccination VA Form 10-263 (Appendix B), declaring the exemption and acknowledging the requirement to wear a face mask when under conditions in the work environment described (See Appendix A, paragraph 5.a and Appendix B).

3. Please acknowledge receipt of this subject Directive and requirements with an affirmative that you’ve received a copy of the directive and understand the requirements within.

See attached document: VHA Directive 1193 COVID 2019 Vaccination August 13 2021.

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 13 of 13 Original Date: 10/12/17 Revision 04 Date: 06/10/20 image1.jpeg image2.emf image3.png image4.emf