6910--Cardiology Simulator for the Simulation Center

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Â

This is a request for quote (RFQ), and the solicitation number is 36C25022Q0812. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2022-06, effective 05/26/2022. The associated NAICS Code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Cleveland VA Medical Center a Cardiology Simulator for the Simulation Center. This request is for the Heart Works Body Works Simulator; Brand Name or Equal. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than July 14,  2022, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.Â

Â

STATEMENT OF WORK (SOW)

1. Contracting Officer s Representative (COR).

Name:

Daniel Kindall

Section:

Nursing Service

Address:

10701 East Blvd Cleveland, Ohio 44106

Phone Number:

216-791-3800 Ext: 62352

Fax Number:

E-Mail Address:

Daniel.kindall@va.gov

2. Contract Title.

Simulation Center Cardiology Simulator

3. Background.

The Cleveland VACM is requesting to purchase of a Cardiology Simulator for the Simulation Center. The Heart Works/Body Works simulator will be used by clinicians (Physicians, Cardiologists, Surgeons, Anesthesiologists, attending Physicians), Women s Health and other disciplines to practice and improve skills in TTE (Transthoracic Echocardiograms, TEE (Transesophageal Echocardiograms), and POCUS (Point of Care Ultrasound). It will assist the clinician in keeping their skills current so that they can maintain their POCUS certification. The simulator will allow users to acquire a detailed knowledge of the heart anatomy and cardiac structures through realistic and fully interactive models of the heart and other organs. A simulator, such as this cardiology simulator, will allow clinicians to practice their skills and make mistakes, in a learning environment, that they can learn from all before performing the skills on a live patient.

4. Scope.

The Cleveland VAMC is requesting to purchase a portable Cardiology Simulator that contains a desktop PC, two screens, Female Torso/manikin, TTE Probe, TA Probe, TEE Probe, an instructor control tablet. The system will contain POCUS active scenarios, TEE and TTE Modules, Pathologic variations, patient cases protocols (FAST, eFAST, and ELS), Aorta and Cardiac modules, IVC Evaluations, Renal & GU modules, OBGYN modules, Hepato-biliary modules, Chest & lung modules (Including COVID-19 Lung Modules), Trauma modules, Augmented Reality 3D hearts in all pathologic conditions (2D and 3D), full continuous wave doppler in all pathologies, full color flow doppler in all pathologies, 3D/4D Echo Modules. The vendor will provide access to one course for up to 30 users, on-site training for users, installation services.

5. Specific Tasks.

The vendor will provide a one (1) cardiology with accessories (hardware & software), portable cart, licensing, and training.

Specifications

system will contain every cardiac structure of the human heart for both 3D and 2D echo

every structure of heart will be labelled when selected, informational text on structure, including an imaging plane to locate the exact structure

relevant TEE or TTE view

over 120 pathologic and anatomic variations of the chest, cardiac, abdomen, and female pelvis

interactive tablet with over 10,000 pathologic combinations

real 3D ultrasound volumes and allow for continuous scanning from clavicle to pelvis with seamless transition of cardiac and abdominal probes.

Deliverables:

The vendor will supply cardiology simulator (1) that contains the following:

Body Works-EVE Quad Combo Cases + Active Scenario + Heart Works TEE +Heart Works TTE Simulator Platform 2 Desktop

Hardware:

1 x Desktop PC with 2 x 23"" screen,

Female Torso/manikin

TTE Probe

TA Probe

TEE Probe

Instructor Control Tablet

Software:

Pocus cases with Active scenario,

HeartWorks TEE and TTE Modules 1 through 11

Support/Warranty:

12 months warranty & Support,

Key Software Features:

Pocus:

10,000 Pathologic Variations

106 patient Cases Protocols: FAST, eFAST, ELS,

Aorta

Cardiac

IVC Evaluation

Renal & GU

OBGYN

Hepato-biliary

Chest & Lung

Trauma

*COVID-19 Lung Module*

Heart Works:

Augmented Reality 3D hearts in all pathologic

conditions in Heart Works

Full Pulse Wave Doppler in all pathologies

Full continuous Wave Doppler in all pathologies

Full Color Flow Doppler in all pathologies

Bodyworks/Scan Trainer Portable Cart

Hardware

Medical cart

Support/Warranty

12-month warranty

Heart works 3D Echo Module

3D/4D echo software, including the ability to capture

full volumes and zoomed volume, use realistic

cropping tools and MPR functionality

Available in all heart models and with TEE and TTE

modalities

Also included all Heart Works releases up to 14

Heart works AR System

Hardware

Samsung Tablet,

Samsung Tablet Accessories

Software:

Heart Works AR

Support/Warranty:

12 months warranty,

Key Software Features:

Heart Works Augmented Reality is a highly portable solution with the fidelity of the Heart Works simulator pre-loaded onto a Samsung tablet. Many of the standard Heart Works features are available in this version, with a selection of viewing modes, including anatomical slicing, structure labelling and highlighting, and standard cardiac ultrasound planes

Scan Trainer Compact FULL Desktop

Hardware

1 x Desktop PC with 2 x 23"" screen,

TV haptic,

Compact Constraint,

Software:

-Scan Trainer Compact Full,

-Scan Trainer Cloud access 12 months,

-Scan Examine 12 months,

Support/Warranty:

-12 months warranty & Support,

Key Software Features:

Core Skills Modules Ultrasound Physics

Probe Manipulation

TV Obs Core Skills

TV Gynae Core Skills

TV EM Core Skills

TA 12 wk. dating

TA 20 wk. anomaly

TA 27 wk. fetal growth

TA Gynae Core Skills

FAST

eFAST

Echo in Life Support

Upper Ab Core Skills

Ad Skills Modules Ectopic

Twins

Miscarriage

Early Pregnancy (6wks)

Fibroid

Ovarian Cyst

Ovarian Masses

Cervical Length

Difficult Cases

Liver Segments

eFAST AAA

20 wk. FASP

IUFD with Doppler

DD IUCD

SL IUCD

Super Assess Modules Ovarian Masses

Institutional License eLearning

12 months access to one course for up to 30 users

Install & Training 1 Day on-site

Full installation & training of Users on-site - one (1) Day

Shipping Tier 2 Body Works, Heart Works & Scan Trainer main products

Shipping to customer location

6. Performance Monitoring

NA

7. Security Requirements

The C&A requirements do not apply, and a Security Accreditation Package is not required. The equipment and associated monitors/tablets are not connected to the VA Internet/Intranet and are not VA interfaced. The laptops do not store sensitive information.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

No government furnished equipment will be used for this contract.

9. Other Pertinent Information or Special Considerations.

At this time no additional considerations exist.

a. Identification of Possible Follow-on Work.

At this time no additional follow-on work is needed.

b. Identification of Potential Conflicts of Interest (COI).

no conflicts of interest exist.

c. Identification of Non-Disclosure Requirements.

The awarded vendor will have no access to any sensitive information.

d. Packaging, Packing and Shipping Instructions.

Shipping or deliveries will be directed through the normal VA Northeast Ohio Healthcare

System (VANEOHCS) channels.

e. Inspection and Acceptance Criteria.

Simulation Center staff will periodically inspect the simulator to make sure it meets industry standards and VA regulations.

10. Risk Control

Does this purchase include IT equipment? NO

11. Place of Performance.

The Northeast Ohio VA Healthcare System s Simulation Center is the location for installation of the cardiology simulator. (Louis Stokes Cleveland VA Medical Center)

12. Period of Performance.

The performance period begins with the contract award.

The 11 Federal Holidays observed by the Federal Government are:

New Year s Day January 1

Martin Luther King s Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth Day June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

1.00

EA

BodyWorks-EVE Quad Combo Cases + Active Scenario + HeartWorks TEE + HeartWorks TTE Simulator Platform 2 -Desktop

Funding/Req. Number: 1

541-22-3-250-0425

0002

1.00

EA

Bodyworks/ScanTrainer Portable Cart

Funding/Req. Number: 1

541-22-3-250-0425

0003

1.00

EA

HeartWorks 3D Echo Module

Funding/Req. Number: 1

541-22-3-250-0425

0004

2.00

EA

HeartWorks AR System

Funding/Req. Number: 1

541-22-3-250-0425

0005

1.00

EA

ScanTrainer Compact FULL - Desktop

Funding/Req. Number: 1

541-22-3-250-0425

0006

1.00

EA

Institutional License eLearning

Funding/Req. Number: 1

541-22-3-250-0425

0007

1.00

EA

Install & Training 1 Day On-site

Funding/Req. Number: 1

541-22-3-250-0425

0008

1.00

EA

Shipping Tier 2 -BodyWorks, HeartWorks & ScanTrainer main products

Funding/Req. Number: 1

541-22-3-250-0425

GRAND TOTAL

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUNE 2020)

FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2021

The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.]

All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 14, 2022 by 5:00 PM EST to gina.crank@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Gina P. Crank

Contracting Officer

Network Contract Office (NCO) 10

Office: 614-625-1236

Email: gina.crank@va.gov