36C25022Q0812.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Gina P. Crank gina.crank@va.gov 614 625 1236 614 388 7500

PLACE OF PERFORMANCE

10701 East Blvd.

Cleveland Ohio

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a request for quote (RFQ), and the solicitation number is 36C25022Q0812. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2022-06, effective 05/26/2022. The associated NAICS Code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Cleveland VA Medical Center a Cardiology Simulator for the Simulation Center. This request is for the Heart Works Body Works Simulator; Brand Name or Equal. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than July 14, 2022, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.

STATEMENT OF WORK (SOW)

1. Contracting Officer’s Representative (COR).

Fax Number:

2. Contract Title.

Simulation Center Cardiology Simulator

3. Background.

The Cleveland VACM is requesting to purchase of a Cardiology Simulator for the Simulation Center. The Heart Works/Body Works simulator will be used by clinicians (Physicians, Cardiologists, Surgeons, Anesthesiologists, attending Physicians), Women’s Health and other disciplines to practice and improve skills in TTE (Transthoracic Echocardiograms, TEE (Transesophageal Echocardiograms), and POCUS (Point of Care Ultrasound). It will assist the clinician in keeping their skills current so that they can maintain their POCUS certification. The simulator will allow users to acquire a detailed knowledge of the heart anatomy and cardiac structures through realistic and fully interactive models of the heart and other organs. A simulator, such as this cardiology simulator, will allow clinicians to practice their skills and make mistakes, in a learning environment, that they can learn from all before performing the skills on a live patient.

4. Scope.

The Cleveland VAMC is requesting to purchase a portable Cardiology Simulator that contains a desktop PC, two screens, Female Torso/manikin, TTE Probe, TA Probe, TEE Probe, an instructor control tablet. The system will contain POCUS active scenarios, TEE and TTE Modules, Pathologic variations, patient cases protocols (FAST, eFAST, and ELS), Aorta and Cardiac modules, IVC Evaluations, Renal & GU modules, OBGYN modules, Hepato-biliary modules, Chest & lung modules (Including COVID-19 Lung Modules), Trauma modules, Augmented Reality 3D hearts in all pathologic conditions (2D and 3D), full continuous wave doppler in all pathologies, full color flow doppler in all pathologies, 3D/4D Echo Modules. The vendor will provide access to one course for up to 30 users, on-site training for users, installation services.

5. Specific Tasks.

The vendor will provide a one (1) cardiology with accessories (hardware & software), portable cart, licensing, and training.

a. Specifications

· system will contain every cardiac structure of the human heart for both 3D and 2D echo

· every structure of heart will be labelled when selected, informational text on structure, including an imaging plane to locate the exact structure

· relevant TEE or TTE view

· over 120 pathologic and anatomic variations of the chest, cardiac, abdomen, and female pelvis

· interactive tablet with over 10,000 pathologic combinations

· real 3D ultrasound volumes and allow for continuous scanning from clavicle to pelvis with seamless transition of cardiac and abdominal probes.

Deliverables:

The vendor will supply cardiology simulator (1) that contains the following:

Body Works-EVE Quad Combo Cases + Active Scenario + Heart Works TEE +Heart Works TTE Simulator Platform 2 – Desktop

· Hardware:

· 1 x Desktop PC with 2 x 23"" screen,

· Female Torso/manikin

· TTE Probe

· TA Probe

· TEE Probe

· Instructor Control Tablet

· Software:

· Pocus cases with Active scenario,

· HeartWorks TEE and TTE Modules 1 through 11

· Support/Warranty:

· 12 months warranty & Support,

· Key Software Features:

· Pocus:

· 10,000 Pathologic Variations

· 106 patient Cases Protocols: FAST, eFAST, ELS,

· Aorta

· Cardiac

· IVC Evaluation

· Renal & GU

· OBGYN

· Hepato-biliary

· Chest & Lung

· Trauma

· *COVID-19 Lung Module*

· Heart Works:

· Augmented Reality 3D hearts in all pathologic

· conditions in Heart Works

· Full Pulse Wave Doppler in all pathologies

· Full continuous Wave Doppler in all pathologies

· Full Color Flow Doppler in all pathologies Bodyworks/Scan Trainer Portable Cart

· Hardware

· Medical cart

· Support/Warranty

· 12-month warranty Heart works 3D Echo Module

· 3D/4D echo software, including the ability to capture

· full volumes and zoomed volume, use realistic

· cropping tools and MPR functionality

· Available in all heart models and with TEE and TTE modalities

· Also included all Heart Works releases up to 14 Heart works AR System

· Hardware

· Samsung Tablet,

· Samsung Tablet Accessories

· Software:

· Heart Works AR

· Support/Warranty:

· 12 months warranty,

· Key Software Features:

· Heart Works Augmented Reality is a highly portable solution with the fidelity of the Heart Works simulator pre-loaded onto a Samsung tablet. Many of the standard Heart Works features are available in this version, with a selection of viewing modes, including anatomical slicing, structure labelling and highlighting, and standard cardiac ultrasound planes Scan Trainer Compact FULL – Desktop

· Hardware

· 1 x Desktop PC with 2 x 23"" screen,

· TV haptic,

· Compact Constraint,

· Software:

· -Scan Trainer Compact Full,

· -Scan Trainer Cloud access 12 months,

· -Scan Examine 12 months,

· Support/Warranty:

· -12 months warranty & Support,

· Key Software Features:

· Core Skills Modules Ultrasound Physics

· Probe Manipulation

· TV Obs Core Skills

· TV Gynae Core Skills

· TV EM Core Skills

· TA 12 wk. dating

· TA 20 wk. anomaly

· TA 27 wk. fetal growth

· TA Gynae Core Skills

· FAST

· eFAST

· Echo in Life Support

· Upper Ab Core Skills

· Ad Skills Modules Ectopic

· Twins

· Miscarriage

· Early Pregnancy (6wks)

· Fibroid

· Ovarian Cyst

· Ovarian Masses

· Cervical Length

· Difficult Cases

· Liver Segments

· eFAST AAA

· 20 wk. FASP

· IUFD with Doppler

· DD IUCD

· SL IUCD

· Super Assess Modules Ovarian Masses

· Institutional License eLearning

· 12 months access to one course for up to 30 users

· Install & Training 1 Day on-site

· Full installation & training of Users on-site - one (1) Day

· Shipping Tier 2 – Body Works, Heart Works & Scan Trainer main products

· Shipping to customer location

6. Performance Monitoring

NA

7. Security Requirements The C&A requirements do not apply, and a Security Accreditation Package is not required. The equipment and associated monitors/tablets are not connected to the VA Internet/Intranet and are not VA interfaced. The laptops do not store sensitive information.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

No government furnished equipment will be used for this contract.

9. Other Pertinent Information or Special Considerations.

At this time no additional considerations exist.

a. Identification of Possible Follow-on Work.

At this time no additional follow-on work is needed.

b. Identification of Potential Conflicts of Interest (COI).

no conflicts of interest exist.

c. Identification of Non-Disclosure Requirements.

The awarded vendor will have no access to any sensitive information.

d. Packaging, Packing and Shipping Instructions.

Shipping or deliveries will be directed through the normal VA Northeast Ohio Healthcare System (VANEOHCS) channels.

e. Inspection and Acceptance Criteria.

Simulation Center staff will periodically inspect the simulator to make sure it meets industry standards and VA regulations.

10. Risk Control Does this purchase include IT equipment? NO

11. Place of Performance.

The Northeast Ohio VA Healthcare System’s Simulation Center is the location for installation of the cardiology simulator. (Louis Stokes Cleveland VA Medical Center)

12. Period of Performance.

The performance period begins with the contract award.

The 11 Federal Holidays observed by the Federal Government are:

Memorial Day Last Monday in May

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

ITEM INFORMATION

BodyWorks-EVE Quad Combo Cases + Active Scenario + HeartWorks TEE + HeartWorks TTE Simulator Platform 2 -Desktop

Funding/Req. Number: 1

541-22-3-250-0425

Bodyworks/ScanTrainer Portable Cart

Funding/Req. Number: 1

541-22-3-250-0425

HeartWorks 3D Echo Module

Funding/Req. Number: 1

541-22-3-250-0425

HeartWorks AR System

Funding/Req. Number: 1

541-22-3-250-0425

ScanTrainer Compact FULL - Desktop

Funding/Req. Number: 1

541-22-3-250-0425

Institutional License eLearning

Funding/Req. Number: 1

541-22-3-250-0425

Install & Training 1 Day On-site

Funding/Req. Number: 1

541-22-3-250-0425

Shipping Tier 2 -BodyWorks, HeartWorks & ScanTrainer main products

Funding/Req. Number: 1

541-22-3-250-0425

GRAND TOTAL

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS” (JUNE 2020)

FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS” (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS” (OCT 2018)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) – 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 14, 2022 by 5:00 PM EST to gina.crank@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: 614-625-1236 Email: gina.crank@va.gov

Combined Synopsis/Solicitation Notice