6810--Laundry Chemical & Equipment Maintenance

The Department of Veterans Affairs, Bay Pines VA Healthcare System is conducting market research to identify qualified small business concerns capable of providing comprehensive laundry chemical services. The procurement encompasses all required laundry chemicals, dispensing equipment, and associated components necessary for proper operation of the facility's chemical dispensing system, including furnishing, delivery, installation, programming, and utility provision. Interested vendors must demonstrate capability to serve healthcare or institutional facilities with installation and maintenance of dispensing systems, provide technical specifications for chemical products and dispensing equipment, document compliance with VA safety and environmental standards, detail on-site service availability with response times and training programs, and submit examples of similar past performance with VA or other healthcare organizations. Evaluation will consider the contractor's ability to meet specific performance requirements including bi-weekly preventive maintenance, comprehensive testing protocols, maintenance of a stain rate not exceeding 2%, one-hour response to service calls with on-site technical personnel within twelve hours, and quarterly hygiene verification testing. Responses must be submitted via email to Contracting Officer Lakiesha Anderson by January 28, 2026, at 12:30 PM Eastern Time.

This procurement is designated as a Total Small Business set-aside with a size standard of 1,250 employees under NAICS code 325611 (Soap and Other Detergent Manufacturing) and PSC code 6810 (Chemicals). The statement of work specifies that the contractor must deliver and install all equipment within 90 calendar days of award and assumes responsibility for site preparation, utility connections, electrical installation per the National Electrical Code, comprehensive operator and maintenance training, and ongoing maintenance operations. The contractor must supply eight specified chemical types—builder, detergent, peracetic acid, hydrogen peroxide, sour, softener, chlorine, and disinfectant/drying agent—with complete formula documentation and accurate dosing capabilities. The contract includes a performance guarantee clause whereby three or more documented instances of poor quality or service constitute grounds for termination. No incumbent contractor or specific award value has been identified in this sources sought notice, which is issued solely for information and planning purposes prior to formal solicitation.