6670--Sources Sought for Weight-Based Inventory Management System in support of the Alaska VA Healthcare System, Anchorage, AK ** THIS IS NOT A SOLICITATION **

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The intended contract is a firm-fixed price. The NAICS code for this requirement is 333998. There is no SBA non-manufacturer waiver. Any sole source or set-asides for SDVOSBs or VOSBs will require vendors to complete the certificate with the applicable VAAR VA Notice of Limitations on Subcontracting clause in accordance with VAAR 819.7011.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following in support of the Veterans Health Administration, Alaska VA Healthcare System.

The Alaska VA Healthcare System has a need to expand their existing PAR Excellence Weight-Based Inventory Management System (WBIMS)

Background

VISN 20 has implemented PAR Excellence weight-based inventory supply system, which has successfully improved inventory controls all throughout VISN20. The PAR Excellence Weight-Based Inventory Management System (WBIMS) takes the human factor out of the equation which allows accurate accounts of inventory stock 24/7/365 days a year. There is a need throughout VISN 20 for expansion to their already PAR Excellence WBIMS.

Scope

To provide OEM brand name or equal to PAR Excellence WBIMS Supply Cabinets and Software to the Alaska VA Healthcare System (identified in product requirements listed below). Supply Cabinets and software must work with the integrated system. Vendor will ensure system is fully operational and ensure system communications are intact.

Product Requirements

a. Products listed in Table 1 must be fully compatible with Par Excellence WBIMS. These scale products are proprietary to the system that is currently installed and are required to maintain medical supply inventory quantity on hand and order accuracy as these scales are fully automated and registered through PAR Excellences software program.

Specifications for Par Excellence:

Must be weight based

Must be easily calibrated and accurate

Will provide real time visibility to secondary inventory locations

Must be able to interface with GIP package in IFCAP

Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

Depletion of stock will trigger pick tickets based on PAR levels, Re-order points, and Emergency Stock Levels

Software & Software Licensing must be intuitive and easy to train on

Software & Software Licensing must be able to utilize multiple users with different levels of permissions

Must be able to handle a wide range of products based on size, thickness, and weight

Must work with the current VHA IT system

b. Vendor shall deliver all items listed below in Table 1 to V20 Alaska VA Healthcare System, 1201 North Muldoon Road, Anchorage, AK 99504.

Table 1

Part Number

Item Description

Qty

PX9186

PAR Bins Replenish License

1

PX6460

Adapter, RJ11, Blue

5

PX6144-06

Cable, Ethernet, 6', Unshielded, Gray

7

PX6144-10

Cable, Ethernet, 10', Unshielded, Gray

2

PX6190-10

Cable, AC Power, 10'

2

PX6190-6

Cable, AC Power, 6'

7

PX6464

Coupler, Scale to Scale

5

PX6852

Bumper, Large Round, Gray

400

PX6853

Bumper, 1/2" Square, Black

400

PX6856

Cable Tie Secure Pads, Adhesive, 1 X 1

50

PX6886

Cable Ties, 8", pack of 100

1

SI-P09C

9" Chrome Wire Round Post, set of 4

17

SI-S1818C

18" x 18" Chrome Wire Shelf, each

3

SI-S1836C

18" x 36" Chrome Wire Shelf, each

14

SI-S2460C

24" x 60" Chrome Wire Shelf, each

4

SC246072-4

24" D x 60" W x 72" H Chrome Wire Shelving Unit w/4 Shelves

4

SM-1836CL

18" x 36" Shelf Liner - Translucent (4/pk), alt part # SL-361

4

SM-2460CL

24" x 60" Shelf Liner - Translucent (4/pk)

1

QS-LR18

qwikSIGHT Mobile Louvered Panel Units, 18"

4

SI-ARC4WB

Threaded Rubber Caster - 4" w/brake (4/pk)

18

PX3694

Spacer (clear) w/adhesive 1/2"

200

PEQLP-1819

Louver Panel, 18" W x 19" H

3

PEQLP-3619

Louver Panel, 36" W x 19" H

16

Set-Up/Training

PAR Location Set-Up/Training Hours Est.

281

c. Equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel.

4. Installation & Training

a. Vendor shall stage and install scales, cabinets, controllers, and bins as required for specific projects at VISN 20 facilities. Installation shall include:

Staging, wiring, calibrating, and registering scales

Building graphical walls and rows in the system application based on room layout that will allow for item identification and location by the user

Assembling third party equipment as needed for a project

Coordinate the installation of wall mounted louvers upon written approval from local Facilities Management Service (FMS), as applicable

Confirmation of installed controllers connecting and communicating with the Par Excellence server

Installation is not considered complete unless all tasks identified above at minimum are performed

b. The location for install and/or training can be on site at the main facility campus or at a remote location, i.e., Community Based Outpatient Clinic (CBOC). The specific locations for identified projects will be at the discretion of the Facility Chief Supply Chain Officer.

Scheduled delivery should occur during normal VA hours of operation, Monday Friday, 8:00 AM to 3:30 PM. The VA does recognize and will be closed for all Federal holidays recognized by federal Law (5 U.S.C. 6103).

Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Jennifer Robles at jennifer.robles1@va.gov no later than November 6, 2025, 1PM, Mountain Time. No telephone inquiries will be accepted.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI, and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract, NASA SEWP or any other Federal contract. NAICS Code 333998, 700 employees, is applicable to determine business size standard. Any questions or concerns may also be directed via email to Jennifer Robles at jennifer.robles1@va.gov.

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.