6632--Automated Osmolality (CPT) Testing

The Department of Veterans Affairs, Veterans Integrated Service Network 8, through James A. Haley Veterans Hospital in Tampa, Florida, is soliciting quotes for two automated osmometer systems under solicitation number 36C24826Q0407, with an offer due date of March 18, 2026 at 11:00 AM EDT. The procurement seeks one Advanced Instruments OsmoPRO MAX Automated Osmometer and one Advanced Instruments Osmo1 Single-Sample Micro-Osmometer, or approved equivalents, classified under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a small business size standard of 1,000 employees. Key contract requirements include new, fully functional equipment meeting specified technical standards for freezing point depression measurement with a minimum sample capacity of 500 samples, touchscreen displays, integration with the laboratory's Vista/Data Innovations middleware system, installation, comprehensive operator training for at least two personnel per instrument, and system validation studies per CLSI guidelines covering accuracy, linearity, precision, calibration verification, sensitivity, and reference range studies. The contract also mandates monthly reagent deliveries with 30-day supply capacity at each location, emergency 24-hour delivery capability, and equipment removal within 30 days of contract termination. The evaluation will be conducted on a firm-fixed-price basis with the contractor providing pricing for the base year (April 1, 2026 through March 31, 2027) and four option years extending through March 31, 2031.

This is an unrestricted acquisition with no set-aside designations, and no incumbent contractor information is identified in the solicitation documents. While specific award values or budget ranges are not disclosed in the pre-solicitation notice, the procurement encompasses a five-year contract period (one base year plus four option years), suggesting a significant total contract value given the equipment, installation, training, validation studies, and consumable supply requirements. The place of performance is James A. Haley Veterans Hospital in Tampa, Florida, where both osmometer systems will be deployed and operated. All quoters must be registered in the System for Award Management (SAM) database, and Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must be certified and verified by the Small Business Administration. Contractors must comply with mandatory federal records management, security, and privacy requirements outlined in the contract language clauses, including Federal Records Act compliance, VA security handbook provisions, and information system security standards applicable to all personnel handling contract-related information.